Shadow Lake Village

Minutes for the Business Meeting

April 24, 2003

 

Call to order 9:30 am.

 

 

 

Roll Call:

 

 

Trustees:

Ø    Kevin Byrne     

Ø    Mary Carhart

Ø    Katsy Willey

Ø    Walter Lohmann

Ø    Father Joe Quinlan

Ø    Lou Vaiti (Absent)               

Ø    Dave Howell 

Ø    Raymond Johnson

Ø    Karl Strauch

 

Administration Manager:

Ø    Richard Carpenter

 

Maintenance Manager:

Ø    Will Boyce                 

 

Security Manager:

Ø     Captain Harold Taylor

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

FINAL COPY WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approval of Minutes:

Motions to approve the minutes for the March 20th Workshop Meeting and the March 27th Business Meeting were made by Walter Lohmann/Karl Strauch and Ray Johnson/Walter Lohmann, respectively.  All board members present voted in favor.

 

                                  Treasurer’s Report:

                                              

By Ray Johnson:

Ø    The actual expenses exceed income due to the insurance increase and snow removal expense.

Ø    The insurance premium increase has been accommodated by an increase of $25 to the remaining 3 quarterly assessments for 2003.

Ø    Budget revisions have been made to accommodate snow removal costs.                   

 

Maintenance Report:

By Will Boyce:

Ø    Maintenance is currently short one employee.  There will be one part-time worker under review.

Ø    The irrigation pump is now on for test purposes.

Ø    1599 work orders have been received this year to date.  400 orders were received in March.

Ø    Weed spraying will begin the week of April 28th.

Ø    Spring clean up is ongoing. 

 

Security Report:

By Captain Harold Taylor:

Ø    Security responded to thirteen medical emergencies, one water leak, and issued one parking violation, and attended to two disorderly conducts in March.

 

 

 

 

 

Administration Report:

By Richard Carpenter:

Ø    The installation of surge protection for the irrigation pump is scheduled for this week, weather permitting.  The electrician will also be installing a timer on the security lights in the Clubhouse so they come on at night only.

Ø    30 poolside chairs were refurbished over the winter and returned to SLV.

Ø    Due to the success of the last seminar, representatives from Monmouth Medical Center will present another seminar at SLV on June 20th in the Ballroom.  The seminar topic will be Breast Health Awareness.

Ø    After repeated attempts to collect remaining delinquencies, totaling $1800, from our Chatterbox advertisers, Ray Johnson has requested that they be sent to a collections agency.

Ø    American Pool Management is our new pool contractor.  The pool opening is currently on schedule.

 

Committee Reports:

Ø    Kevin Byrne complimented the House Committee for all their work on the Clubhouse.

Ø    Architectural Control Committee:  John Petracca recommended that numbers on garage doors be replaced as new doors are installed.

Ø    The Maintenance Committee met with Pelco to acquire a proposal in reference to installation of new air conditioning units for the Clubhouse.  Pelco’s proposal was in the amount of $59,675.00.

 

Residents’ Comments:

 

Ø    Bruce Fowler, of 25 Andover Court, was concerned that leaf blowers are blowing dust into the homes.  He asked if a schedule could be followed.  Will Boyce advised that scheduling is ever changing due to weather.

Ø    Ned Hammond asked if paving paint is complete.  Will Boyce advised that space numbering, stop areas, and other minor painting will be done shortly.

Ø    John Petracca advised that trees with yellow ribbons need to be removed.  Will Boyce met with the Tree and Shrub Removal Committee and has scheduled removal.  The tree removal company will remove a fallen tree on the golf course.  A fence that was damage will be repaired.

 

Unfinished Business:

Ø    N/A

 

 

 

New Business:

 

Ø    N/A

 

Trustee Reports:

Ø    Karl Strauch advised that the Safe Driving Course is $10.  Fifteen people are needed for the July session.

Ø    Karl Strauch advised that the air conditioning in the Guardhouse is in need of repair.  We have received one proposal from Pelco in the amount of $2500.  Karl will arrange that the job be done.

Ø    Karl Strauch advised that boat registration will be necessary.  Residents should see Capt. Harold Taylor at security between 8 AM and 4:30PM. An SLV sticker must be on each boat.  John Petracca noted that several boats have been abandoned.

Ø    Karl Strauch reviewed recommendations from the insurance company to protect the Village from litigations.  The insurance company has been notified of necessary actions taken by Shadow Lake Village Association.

Ø    Dave Howell advised that Bob Donofrio has purchased benches for the golf course at a cost of $300.00.  Financing to reimburse Bob is expected to be from donations.

Ø    Fr. Joe Quinlan advised that several ceramic tiles are broken in the pool.  American Pools recommended grouting empty space until replacement can be done.  This will be followed.

Ø    Fr. Quinlan advised that the Generations Online computer will be fixed soon.

Ø    Fr. Quinlan thanked Nicole Patterson for her work in the office in response to Administrative Professionals Day.  The Board prepared a letter honoring Nicole Patterson for her work as the Administration Assistant.  Katsy Willey was also thanked for her work as Board of Trustees Secretary.

Ø    Katsy Willey reminded all residents that the deadline to bring Board of Trustees and Condo Rep petitions to the Administration Office is April 25th at 5:30 pm.

Ø    Katsy Willey announced that the Pet Club Flea Market is scheduled Saturday, May 17th from 9 am to 2 pm.

Ø    Ray Johnson announced that copies of the 2003 Audit Report are available in the Administration Office.

Ø    Kevin Byrne commended Will Boyce for work with paving and painting of paving.  The walk area along Loch Arbor will be marked with direction indicators.

Ø    Kevin Byrne advised that the DEP permit allows SLV to use 100,000 gallons of lake water per day.  SLV cannot go over that allowance without a stiff penalty.  The golf course has priority for water.  Lake water usage will be monitored.

 

Announcements:

 

Ø    Karl Strauch reminded residents that the Driver’s Safety course will be presented in July at a cost of $10 per attending resident.

Ø    Katsy Willey announced that Election Day is June 12.  Ballots will be mailed and must be returned to the Administration Office by 1:00 pm that day.

Ø    Mary Carhart announced that the High Tech High School Key Club’s car wash will be advertised on Channel 21.

Ø    Kevin Byrne reminded residents that there are three Association meetings in May.  The Workshop meeting is May 15th, the Pre-election General meeting is May 20th, and the Business meeting is May 22nd.

 

 

 

 

 

 

April 24, 2003 Motions:

 

ü    Ray Johnson/Karl Strauch made a motion to approve budget revisions dated 4/17 (see attached form).    All Board members present voted in favor.

ü    Ray Johnson/Walter Lohmann made a motion to approve over expenditure for plumbing repairs of $5,000.  All Board members present voted in favor.

ü    Walter Lohmann/Ray Johnson made a motion to begin replacement of wood garage doors with steel doors.  Cost is not to exceed $24,000 including numbering sales tax.  All Board members present voted in favor.

ü    Fr. Joe Quinlan/Dave Howell made a motion to accept the donation of two flower planters from the Socializers in memory of Emma Siegal, provided that the Socializers assumes responsibility for maintaining the planters.  All Board members present voted in favor.

ü    Fr. Joe Quinlan/Walter Lohmann made a motion to replace the Boathouse deck, in an amount not to exceed $7500, to include labor and materials.  The repair work follows the recommendations made in the Falcon Engineering report.  The funds will come from the capital equity account, and the work will be completed no later than June 15th.  All Board members present voted in favor.

ü    Fr. Joe Quinlan/Karl Strauch made a motion to approve the 2003 pool rules.  All Board members present voted in favor.

ü    Fr. Joe Quinlan/Dave Howell made a motion to award American Pool Mgmt. a contract to paint the pool using chlorinated rubber based paint at a cost of $3000.  All Board members present voted in favor.  

ü    Fr. Joe Quinlan/Karl Strauch made a motion to accept Balanikas Painting’s proposal to paint the Clubhouse, at a cost of $7200.  All Board members present voted in favor.

ü    Mary Carhart/Kevin Byrne made a motion to approve High Tech High School’s request to conduct a car wash at Shadow Lake Village.  All Board members voted in favor.

ü    Walter Lohmann/Mary Carhart made a motion to approve water usage regulations.  (See attachment)  All Board members voted in favor.

ü    Mary Carhart/Dave Howell made a motion to approve the Sunshine Club’s annual appeal to SLV residents via the June Chatterbox.  All Board members present voted in favor.

ü    Karl Strauch/Katsy Willey made a motion to update the schedule of fines for violations.  The fine amounts will be amended to show “less serious” $10-25; “moderately serious” $25-50; and “serious” $100 minimum.  All Board members present voted in favor.

ü    Karl Strauch/Katsy Willey made a motion to increase the capital equity fee as of July 1st 2003, from ½ of 1% of the selling price of each unit to ¾ of 1% of the selling price.  All Board members voted in favor.

 

Meeting adjourned 11:30

Respectfully submitted,

 

Richard Carpenter                                                         Katsy Willey                                               Administration Manager                                               Board Secretary