Shadow
Lake Village
Minutes
for the Business Meeting
May 22, 2003
Call to order 9:30
am.
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
Mary Carhart
Ø Katsy Willey
Ø
Walter Lohmann
Ø Father Joe Quinlan
Ø
Lou Vaiti (Absent)
Ø
Dave Howell
Ø
Raymond Johnson
Ø
Karl Strauch
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Will Boyce
Security
Manager:
Ø
Captain Harold Taylor
Resident
Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Approval of Minutes:
Motions
to approve the minutes for the April 17th Workshop Meeting and the April 24th
Business Meeting were made by Karl Strauch/Dave Howell and Karl Strauch/Dave
Howell, respectively. All board members
present voted in favor.
Treasurer’s
Report:
By
Ray Johnson:
Ø
The actual expenses exceed income by $35,000.
Ø
Large expenditures during the 1st Quarter caused a cash flow
Ø
problem.
Ø
Ray is in the process of initiating an electronic transfer to reduce
cash
Ø
flow problems.
Ø
Ray has prepared a revised budget (attached).
Maintenance Report:
By
Will Boyce:
Ø
Maintenance is at full staff.
Ø
2051 work orders have been received this year to date. 451 orders were
received in April.
Ø
Siding is ongoing.
Ø
The paving of the Maintenance yard is scheduled for May 29 and 30.
Ø
Carpet replacement is ongoing.
Ø
Roofing is ongoing work.
Ø
Water line leaks have been fixed.
Ø
Irrigation needs minor repair work.
Security Report:
By
Captain Harold Taylor:
Ø
Security responded to six medical emergencies, one irrigation water
leak, and issued two vehicle violations in April.
Administration Report:
By
Richard Carpenter:
Ø
The installation of surge protection for the irrigation pump has been completed.
Ø
A proposal from Middletown Electric to install a timer on the security lights,
in the amount of $295.00, has been approved.
Ø
Monmouth Medical Center is scheduled to present a seminar on Breast
Health Awareness on June 20, 2003.
Ø
The pool was painted by American Pool Mgmt.
Ø
The pool passed electrical and health inspections from Middletown
Township.
Ø
Mike, our custodian, will power wash the pool deck this coming week.
Ø
The pool will open as scheduled on Saturday, May 24th.
Ø
Delinquency letters were sent to residents with a yellow form
explaining the reason for receiving the notice.
Committee Reports:
Ø
Karl Strauch advised that George Norton is leaving the Safety and
Security Committee. We are in need of a replacement.
Ø
Dave Howell advised that a volunteer to chair the Movie Committee is
needed as of September.
Ø
Ray Johnson reported that SLV is in need of an Audit Committee
Chairman.
Residents’ Comments:
Ø
Ann Nill supplied a list of residents on Manchester Court, who are
requesting lighting along the sidewalk.
Kevin Byrne advised that the Safety and Security Committee will review
the area and determine if there is a need for additional lighting. New lights
would require ongoing maintenance and costs.
Ø
Theresa Smyth, of 60 Manchester Court, advised that the concrete
sidewalk at 30 Manchester Court has not been repaired. Will Boyce advised that he is aware of the
problem, but this particular repair is not a priority. There are areas of the
Village in need of immediate repair. Kevin
Byrne advised that $25,000 is budgeted this year for concrete work and areas in
dire need will be repaired first.
Ø
Bruce Fowler advised that we are very close to having useful
information on our web site. He
requested that the Board of Trustees and residents log on to see at www.shadowlakevillage.com.
Ø
Al Zaleski was concerned as to whether or not the irrigation system had
been blown out prior to winter. Will
Boyce advised that certain areas can be, while other areas cannot.
Ø
Joyce Kucera inquired if the Generations Online computer was connected
to the Internet. Kevin Byrne advised
that the computer should be up and running shortly.
Unfinished Business:
Ø
N/A
New Business:
Ø
N/A
Trustee Reports:
Ø
Mary Carhart advised repairs to 7 Loch Arbor Way are pending a survey of
the property by Falcon Engineering.
Ø
Katsy Willey advised that the Shadow Lake Village Board of Trustees
Candidates Night for the 2003 election will be held on May 28th. There are three candidates running for three
positions; however, we are legally responsible to hold an election.
Ø
Katsy Willey reported that the Pet Club Flea Market earned over $2200,
the largest sum ever.
Ø
Dave Howell advised that the sand trap renovations were completed at a
cost of $2,698. The cost was offset by
donations of $2400.
Announcements:
Ø
Ray Johnson thanked the Board of Trustees for all their work on the
budget revisions.
Ø
Kevin Byrne thanked Lou Vaiti and Katsy
Willey, who are retiring from the Board of Trustees. Plaques were presented to Katsy Willey and
Camille Vaiti, who accepted for Lou.
May 22, 2003 Motions:
ü
Ray Johnson/Dave Howell made a motion to approve budget revisions dated
5/15/03. See attachment. All Board members present voted in favor.
ü
Walter Lohmann/Karl Strauch made
a motion to pay $5,000.00 fine to the Department of Environmental Protection
for using lake water without a permit, since 1972. All Board members present voted in favor.
ü
Walter Lohmann/Karl Strauch made a motion to approve the revised
Architectural Control Committee Guidelines.
All Board members present voted in favor except Ray Johnson, who voted
against it.
ü
Walter Lohmann/Karl Strauch made a motion to approve chimney inspection
procedures as required by our insurance company. A signed affidavit stating "chimney is
never in use" will also be acceptable.
All Board members present voted in favor.
ü
Karl Strauch/Katsy Willey made a motion to approve the Shadow Lake
Village Emergency Procedures Manual. All
Board members present voted in favor.
ü
Dave Howell/Kevin Byrne made a motion to approve the revised Landscape
Committee Guidelines. All Board members
present voted in favor.
ü
Dave Howell/Karl Strauch made a motion to accept the benches and a golf
net for the golf course from the Golf Committee. All Board members present voted in favor.
Meeting adjourned 10:50
Respectfully
submitted,
Richard
Carpenter
Katsy Willey
Administration Manager
Board Secretary