Shadow Lake Village

Minutes for the Business Meeting

July 24, 2003

 

Call to order 9:30 am.

 

 

 

Roll Call:

 

 

Trustees:

Ø    Kevin Byrne     

Ø    Mary Carhart

Ø    Karl Strauch

Ø    Walter Lohmann

Ø    Father Joe Quinlan                 

Ø    Dave Howell 

Ø    Raymond Johnson

Ø    David Anderson (absent)

Ø    Ned Hammond

 

Administration Manager:

Ø    Richard Carpenter

 

Maintenance Manager:

Ø    Will Boyce                 

 

Security Manager:

Ø    Captain Harold Taylor

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

FINAL COPY WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approval of Minutes:

Motions to approve the minutes for the June 19th Workshop Meeting and the June 26th Business Meeting were made by Walter Lohmann/Ray Johnson and Ned Hammond/Dave Howell, respectively.  All board members present voted in favor.

 

                                  Treasurer’s Report:

                                              

By Ray Johnson:

Ø    Ray advised that there is a six-month favorable variance of $7600.

Ø    We are in the process of setting up an electronic bank transfer between the lock box (used for Association fees) and the SLV Operating Account.

Ø    Ray reminded residents that Assessments should go to the address on the coupons with the coupons and are due on the 1st of the Quarter.

Ø    Ray reviewed the budget.

 

Maintenance Report:

By Will Boyce:

Ø    Maintenance is currently one man short.

Ø    440 work orders were received in June.  425 orders were completed within 24 hours after Maintenance was notified.

Ø    Residents are urged to leave a phone message when placing work orders.

Ø    Siding and roofing are ongoing.

Ø    Irrigation has ongoing repairs.

Ø    We are receiving proposals for concrete work.

Ø    The tennis court will be power washed.

Ø    Street cleaning is ongoing.

 

Security Report:

By Captain Harold Taylor:

Ø    Security responded to six medical emergencies, three resident assists, six leaks, and issued nine vehicle violations in June.

Ø    Cpt. Taylor reminded residents that storing items under the stairs is a violation of the Rules and Regulations.

 

 

Administration Report:

By Richard Carpenter:

Ø    Shadow Lake received a notice of possible lawsuit from an attorney in reference to a non-resident fall.

Ø    The Generations Online seminar will be held on August 7th at 11:00 AM.

Ø    The pool deck power washing has been completed.

 

Committee Reports:

Ø    Anna Yurko, Pool Committee Chairperson, advised that she has not received enough complaints about smoking around the pool to establish a ruling against it.

Ø    Kevin Byrne complimented Olive Divernieri and Joyce Kucera for their work with the flowers on the pool deck.

Ø    Walter Lohmann, Pool Liaison, thanked Anna Yurko for her work as Pool Committee Chairperson.

Ø    Residents were reminded that any problems around the pool should be directed to Richard Carpenter in the Administration Office, not to the lifeguard.

Ø    John Petracca, Architectural Control Committee Chairman, advised that garage door replacement on Claremont Court is almost complete.

 

Residents’ Comments/Business:

 

Ø    Frances Bubenheimer requested information about the expansion to the Clubhouse.  Karl Strauch and Kevin Byrne advised that no decisions have been made at this time.

Ø    Barbro Barnes advised of concrete work not being finished at the base of her building, gutters being clogged, and loose railings.  Will Boyce advised that major renovations are needed.

Ø    Residents are reminded to walk against traffic.  Diamond shapes will be painted in walkways.

Ø    Paul Ellman questioned the policy on reserving the Board of Trustees Conference Room.  Kevin Byrne advised that the Conference Room is the Board of Trustees Meeting room and their activities take precedence.  The BOT will coordinate meetings with groups, as practicable.

Ø    Walter Lohmann advised that residents on Auburn Court are questioning the size and placement of a neighbor’s A/C unit.  The Architectural Control Committee is reviewing the situation to determine if proper procedures were followed. 

 

Unfinished Business:

Ø    N/A

 

New Business:

 

Ø    N/A

 

Trustee Reports:

Ø    Walter Lohmann advised that the role of the Architectural Control Committee is to protect Shadow Lake Village property, not to advise residents of personal issues. 

Ø    Walter Lohmann advised residents of Shadow Lake Village irrigation use (see attachment).

Ø    Kevin Byrne discussed the welcome process with new residents.  He indicated that it must be stronger and include more detail.

Ø    Walter Lohmann advised that procedures for Security to check contractors for proper insurance, licenses, etc. before allowing entrance.  Security would also notify Maintenance Manager and Architectural Control Committee of any pending work that might affect common grounds in the Village.

 

Announcements:

 

Ø    N/A.

 

 

July 24, 2003 Motions:

 

ü    Ray Johnson/Walter Lohmann made a motion to schedule a budget meeting on 9/4/03  @10:00 am.  All Board members present voted in favor.

ü    Karl Strauch/Walter Lohmann made a motion to approve $25.00 to cover individual cost of each Board member’s attendance at the CAU conference.  All Board members present voted in favor.

ü    Karl Strauch/Fr. Joe Quinlan made a motion to approve John Petracca as the Chairman of the Long Range Planning Committee on a temporary basis.  All Board members present voted in favor.

ü    Fr. Joe Quinlan/Ray Johnson made a motion to approve a $2,544 proposal from Balanikas Painting for painting the Boathouse.  All Board members present voted in favor.

ü    Fr. Joe Quinlan/Dave Howell made a motion to approve a proposal from M.J. Electric for $3,822.73 to install new lighting at the Shuffleboard Court to include 2 poles and 5 lights.  Discussion on whether all lights needed to be replaced and what would happen to current lights.  It was decided to turn over usable old lighting to maintenance.  Walter Lohmann and Mary Carhart voted against.  All other present Board members voted in favor.

ü    Fr. Joe Quinlan/Ned Hammond made a motion to accept the donation of two end tables and a coffee table from Tony Prizzi.  The tables are to be placed in the Clubhouse.   All Board members present voted in favor.

ü    Karl Strauch/Fr. Joe Quinlan made a motion to amend the minutes from June 26th to retract “Mr. Kalna” and replace it with “Mrs. Potter”, in reference to the donation of a piano.  All Board members present voted in favor.

ü    Ned Hammond/Mary Carhart made a motion to accept Falcon Engineering’s proposal to supply specifications (within 30 days) necessary for the renovations to the rear of 7 Loch Arbor Way in the amount of $4,950.00.  The money will be utilized from the Capital Equity Fund.  All Board members present voted in favor.

 

Meeting adjourned 11:15 AM

Respectfully submitted,

 

Richard Carpenter                                                         Karl Strauch                                               Administration Manager                                               Board Secretary