Shadow Lake Village

Minutes for the Business Meeting

October 23, 2003

 

Call to order 9:30 am.

 

Flag Salute:  Dave Howell

 

 

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Mary Carhart (absent)

Ø     Karl Strauch

Ø     Walter Lohmann

Ø     Father Joe Quinlan                 

Ø     Dave Howell 

Ø     Raymond Johnson

Ø     David Anderson

Ø     Ned Hammond (absent)

 

Administration Manager:

Ø     Richard Carpenter

 

Maintenance Manager:

Ø     Will Boyce 

Ø     Jim Sullivan (Maintenance Supervisor)               

 

Security Manager:

Ø     Captain Harold Taylor

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

FINAL COPY WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approval of Minutes:

Motions to approve the minutes for the September 18th Workshop Meeting, the September 25th Business Meeting, and the September 16th General Meeting were made by David Howell/David Anderson, Walter Lohmann/Dave Anderson, and Karl Strauch/Walter Lohmann, respectively.  All board members present voted in favor.

 

                                  Treasurer’s Report:

                                               

By Ray Johnson:

Ø     Ray advised that to date, income exceeds expenses by $51,000.

Ø     The majority of this money will be used for the concrete replacement project and to paint buildings.

Ø     Budget preparation for 2004 is ongoing.

Ø     The budget should be available for approval at the November Business Meeting.

 

Maintenance Report:

By Jim Sullivan:

Ø     Maintenance is currently at full staff.

Ø     4191 work orders have been received this year.  367 work orders were received in September. 

Ø     The irrigation pump will be shut off Monday, 10/27/03, for winterization.

 

Security Report:

By Captain Harold Taylor:

Ø     Security responded to 10 medical emergencies, 1 assist, 1 disorderly person, and 5 motor vehicle violations in September.

Ø     Captain questioned on boat registration and unclaimed boats.  Reports that registration is ongoing.  This matter will be further discussed at the Workshop Meeting of November.

 

 

 

 

 

Administration Report:

By Richard Carpenter:

Ø     Residents were advised to fill out or update Snowbird forms in the Administration Office before leaving for the winter.

Ø     Residents were advised that chimney inspection forms are due in December.  If you do not utilize your chimney, forms are available in the office indicating this situation.  Everyone with a chimney must provide either an invoice for cleaning or letter of non-use.

Ø     We have contracted with Rainbow Communications to provide phone services in lieu of Verizon.  Rainbow Communications provides cheaper rates.

Ø     Residents leaving for the winter should not prepay their assessments without new coupons.  Direct debit is also a good option for paying assessments.

 

Committee Reports:

Ø     Anna Yurko reviewed pool usage for the past year.  Many residents are not paying for their guests.  She suggested that we discontinue charging residents for their guests unless closed control of guest policy could be established.  Dave Howell recommended that this issue be put on hold until it can be reviewed.

 

Residents’ Comments/Business:

 

Ø     A resident of Lexington Court followed up on her recent request to have the Association send a letter to Middletown Parks and Recreation in reference to the unsightly signs at the ball field.  Rich Carpenter will send a letter in the near future.  Karl Strauch recommended residents attend the Park and Recreation meetings.

Ø     Roger Nicholson recommended the BOT set up a committee to review the pool pass procedures.  This issue came up last year and no changes were made.

 

Unfinished Business:

Ø     N/A

New Business:

 

Ø     N/A

 

Trustee Reports:

Ø     Fr. Joe Quinlan advised that two sofas for Clubhouse should be delivered on November 11th.

Ø     Fr. Joe Quinlan advised that the shuffleboard court light poles will be replaced on Monday, October 27th.

Ø     Kevin Byrne advised that additional pricing is being received for the truck lease.

Ø     Kevin Byrne advised that a committee has been established to review Sun Farms solar energy assistance proposal for the Clubhouse.

Ø     Dave Anderson advised that the Newcomers’ Reception is scheduled for October 28th at 2:00 pm.

Ø     Walter Lohmann advised that the resident contractor control procedures recently established have been working out.

 

Announcements:

Ø     N/A

 

October 23, 2003 Motions:

 

ü     N/A

 

Meeting adjourned 10:30 AM

 

Respectfully submitted,

 

Richard Carpenter                                                         Karl Strauch                                               Administration Manager                                               Board Secretary