Minutes
for the Business Meeting
Call to order
Flag Salute: Dave Howell
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
Mary Carhart
Ø Karl Strauch
Ø
Walter Lohmann
Ø Father Joe Quinlan
Ø
Dave Howell
Ø
Raymond Johnson
Ø
David Anderson
Ø
Ned Hammond (absent)
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Will Boyce (absent)
Ø
Jim Sullivan (Maintenance Supervisor)
Security
Manager:
Ø
Captain Harold Taylor
Resident Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Approval of Minutes:
Motions
to approve the minutes for the October 16th Workshop Meeting and the October
23rd Business Meeting, were made by David Howell/David Anderson and Walter
Lohmann/Dave Anderson, respectively. All
board members present voted in favor.
Treasurer’s
Report:
By
Ray Johnson:
Ø
Ray advised that the total variance is favorable $38,000 through
October.
Ø
The year-end expenses should be very close to the projected budget for
2003.
Ø
Most of the delinquencies are being handled in house. Few need the assistance of our attorney.
Maintenance Report:
By
Jim Sullivan:
Ø
Maintenance is currently at full staff.
Ø
4497 work orders have been received this year. 375 work orders were received in
October. 199 orders were completed
within 24 hrs; 98 within 1 week; 36 in more than 1 week; and 32 remain
open.
Security Report:
By
Captain Harold Taylor:
Ø
Security responded to 9 medical emergencies, 1 assist, 1 golf course
altercation, and 4 motor vehicle violations in October.
Ø
RFID
tags should be tested by Security if pass appears to not be operating
correctly. RFID tags have a two-year
warranty. Replacement RFID tags are
distributed at $27.00 cost to the resident.
Ø
Walter
Lohmann advised that key stations have been ordered for courts that do not have
them. Every court will now have a
Security check point.
Administration Report:
By
Richard Carpenter:
Ø
Residents were advised to fill out or update Snowbird forms in the
Administration Office before leaving for the winter.
Ø
Residents were advised that chimney inspection forms are due in
December. If you do not utilize your
chimney, forms are available in the office stating this. Everyone with a chimney must provide either
an invoice for cleaning or letter of non-use.
Ø
Residents leaving for the winter should not prepay their assessments
without new coupons. Direct debit is
also a good option for paying assessments.
Coupons will be sent out in the next couple of weeks.
Ø
The Administration Office will be closed November 27 & 28 for the
Thanksgiving holiday.
Ø
Committee Reports:
Ø
Anna Yurko, Pool Committee Chairperson, recommended that unless we can
conform to rules and regulations, guest fees for the pool should remain at
current dollar amounts or be removed entirely.
Residents’
Comments/Business:
Ø
Katsy Willey advised that the Pet Club donated $200 to the Association
to use as they see fit.
Ø Marge Seufert, of 26 Western
Reach, feels that trash bins should be cleaned by the Maintenance
Department. Her bins are in an inconvenient
location. Jim Sullivan advised that bins
are residents’ responsibility as far as cleanliness. Maintenance will repair any boxes if
necessary. Jim will check the area and
try to determine a more convenient location.
Ø Cathleen Sullivan recommends
dividers be installed in multiple unit garbage
bins. Jim Sullivan will take this into
consideration. Residents are advised to
submit a work order to have bins cleaned.
Ø Arthur Lindsay would like
his parking space to remain as marked in a common area space. Walter Lohmann advised that parking spaces
are mandated by the Master Deed for the Association. Association policy is to bring incorrectly
marked spaces into close conformance with the Master Deed when brought to the
attention of the BOT. Michael Weber, of
21 Hancock Court, suggested that an attempt should be made to change the Master
Deed for Mr. Lindsay’s space. Mr.
Lindsay was advised to submit a letter requesting change before Board can
consider it.
Ø Kitty Pease advised that she
is upset with muddy areas forming on sidewalks.
Jim Sullivan advised that work should be done shortly to relieve this
problem. Kevin Byrne advised that
$40,000 worth of concrete is scheduled to be done to include this work.
Unfinished Business:
Ø
N/A
New Business:
Ø
N/A
Trustee Reports:
Ø
Karl Strauch advised that a letter was sent to the Director of Parks
and Recreation by the Administration Manager in reference to residents’
complaints about commercial signs along the fence at Trezza Field.
Ø
Fr. Joe Quinlan advised that volunteers are needed to decorate the
Clubhouse on Wednesday,
Ø
Ray Johnson advised that the Budget Meeting will be held on December 16th
at
Ø
Walter Lohmann advised that an effort is being made to register all
boats left at the Point with Security.
An attempt will be made to find the owners. Any “abandoned” boats will
be sold by the Association.
Announcements:
Ø
N/A
ü
Ray Johnson/Fr. Joe Quinlan made a motion to approve the Replacement
Plan. All Board members present voted in
favor.
ü
Dave Howell/Walter Lohmann made a motion to increase the golf and pool
fees from $5 to $7 on weekdays and $7 to $10 on weekends and provide $25.00
seasons pass for golf. Dave
Howell/Walter Lohmann made a motion to establish a group of volunteer rangers
for the golf course. The BOT decided to
table the motions for further discussion to the December Workshop Meeting.
ü
Kevin Byrne/Mary Carhart made a motion to accept the Pet Club donation
in the amount of $200.00. All Board
members present voted in favor.
ü
Karl Strauch/Walter Lohmann made a motion to accept contractor
insurance procedures insuring minimum coverage be elected by all
contractors. All Board members present
voted in favor.
ü
Fr. Joe Quinlan/Karl Strauch made a motion to accept donation of two
couches from the Estate of Molly Black for use in Clubhouse. All Board members present voted in favor.
Meeting adjourned
Respectfully
submitted,
Richard
Carpenter
Karl Strauch
Administration Manager
Board Secretary