Shadow Lake Village
Board of Trustees State of the Union Meeting
Call to Order: 7:35 pm.
In attendance:
Board: Wentworth Administration: Attorney:
President
Kevin Byrne Richard
Carpenter Donald
Steel
Vice-President Mary Carhart-(absent)
Secretary
Karl Strauch Worthmore: Maintenance Residents:
Treasurer
Raymond Johnson Chris Tensen (Attached)
David
Anderson Will Boyce
Ned Hammond Jim Sullivan
David Howell
Walter Lohmann Marion:Security
Fr. Joseph Quinlan Capt. Harold Taylor
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Welcome to all the residents who are in attendance.
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A new landscaping contract was
established for the Entrance and front of Clubhouse.
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The Shadow Lake Village website has been established and is very
helpful for the Administration.
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The Clubhouse was painted and a new Ballroom floor was installed.
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The pool furniture has been upgraded to include new umbrellas and
refurbishing of old chairs.
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Kevin Byrne thanked the Landscape Committee for the flowers at the
pool.
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A new deck was built on the Boathouse.
The Boathouse was painted and the deck “treated”.
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Security has been given new procedures for resident contractor control.
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Parts of the infrastructure of SLV is in need of repair and should not
be delayed.
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The Capital Equity account provides additional funds for many projects.
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Insurance premium in 2003 was increased by 80%.
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The snowstorm caused budget cutbacks during 2003.
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In the event of a snowstorm, residents must be patient and allow for up
to 48 hours for snow removal.
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Kevin Byrne thanked all residents for their support.
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During the 1st Quarter of 2003, the Association was struck
with some extraordinary expenses.
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The insurance increase was offset with a special assessment for the
remainder of 2003 (April, July, and October payments).
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Budget revisions were necessary to meet expectations.
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Assessment payments are now electronically transferred into the SLV
Operating account.
Trustee Reports:
Karl Strauch, Secretary:
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Report on disposition of old records stored in attic.
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Walter and Dottie Erosh have been appointed Co-Chairs of the Elections
Committee.
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Karl Strauch reviewed insurance issues and will work to reduce
insurance costs.
Walter Lohmann:
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Walter’s duties include Architectural Control Committee, Violations
Committee, Republican Club, Democratic Club, and Security.
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The Architectural Control and Violations Committees play a major role
in establishing standards for SLV.
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New owners get a copy of the resale book, which contains important SLV
documents. After the closing, new
residents are given a Welcome Packet by the Administration Office, which also
contains invaluable information. It is
the owner’s responsibility to know all rules and regulations of the community.
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Residents should support Republican and Democratic Clubs.
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Shadow Lake Village emergency procedures will be implemented in the
event of a major storm.
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Dave’s responsibilities include Landscape Committee, Ladies Golf,
Lakers, Golf Committee, Golf Contract, Garden Club, Tree and Shrub Committee,
Socializers, and the Movie Committee.
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Dave is privileged to work as a Trustee on the Board.
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Prior budget revisions have prevented many projects from occurring.
Ray Johnson:
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Financial reports are available in the lobby.
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Treasurer’s responsibility includes monitoring BOT plans for the
future.
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Ray attends monthly Worthmore oversight meeting to monitor financials.
Father Joe Quinlan:
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The entire Clubhouse interior was painted this year.
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The Boathouse deck was replaced, lights were added, and the deck was
painted.
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Space in the attic has been cleared by removing old documents based on
new SLV record retention guidelines.
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Fr. Quinlan is the liaison to Bocce, the Library, and the Rosary Group.
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The Board of Trustees has preliminary plans to possibly update and
enlarge the Clubhouse.
Ned Hammond:
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Ned has learned a lot during his three months as a Trustee.
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The erosion problem at 7 Loch Arbor Way is under review. The professional survey of the area is almost
complete.
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The sewerage problem on Andover Court is maintained by Roto Rooter
three times a year. The sewer system
will hopefully be replaced in the future.
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The concrete work survey has been completed.
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Gutter problems are being addressed.
David Anderson:
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Dave thanked Paul Ellman for his work as Chairman of the Condo Reps.
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Dave thanked Bruce Fowler for his work as Webmaster of the SLV website,
www.shadowlakevillage.com.
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Dave thanked Barry Cruikshank for his work as the “Computer Tutor”,
aiding residents with computer questions.
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Dave is responsible for monitoring what is put on Channel 21.
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Dave is also responsible for running the Newcomers Reception on October
28th 2-4pm.
Questions and Concerns:
Q: Violet Kennedy asked for a copy of the
Treasurer’s report.
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Ray Johnson advised that a copy of the financial data is available in
the Administration Office.
Q: Al Weiskopf would like to see the Billiard Room
tables recovered.
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Fr. Joe Quinlan will address this issue.
Q: Roger Nicholson questioned the
efficiency of the work order process.
Mr. Nicholson feels that residents should receive an acknowledgement
from the Maintenance Department.
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The BOT will review the work order process taking into consideration
residents’ comments.
Q: Roger Nicholson advised that the Middletown
Police Dept. needs to be notified of the hazardous layout of the intersection
at Dwight and Red Hill Road.
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Rich Carpenter will send a letter from the Village.
Announcements:
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N/A
Adjourned: 9:00 pm
Respectfully Submitted,
Richard Carpenter Karl Strauch
Administration Manager Board Secretary