Shadow Lake Village

Minutes [bah1] for Workshop Meeting

January 16, 2003

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø    Kevin Byrne

Ø    Mary Carhart

Ø    Katsy Willey              

Ø    Father Joe Quinlan

Ø    David Howell

Ø    Lou Vaiti    

Ø    Walter Lohmann       

Ø    Raymond Johnson

Ø    Karl Strauch

 

Administration Manager:

Ø     Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Review of minutes:

Review of the minutes for the December 12th Workshop Meeting, December 17th General Meeting, and the December 19th Business Meeting was completed. They will be prepared for acceptance during the January 23rd Business Meeting.

 

Treasurer’s Report:

Ø    As of this date, Ray Johnson has not received the end of the year reports.

Ø    The Accounting Department will be e-mailing a copy of the trend report to Rich Carpenter this afternoon.

Ø    We will be ending the year with an approximate $11,000 deficit. This is better than originally expected.

 

Action Items Reviewed:

Ø    Shuffleboard pole replacement has been added to the action items list.

 

Unfinished Business:

Ø    The Board of Trustees will make a motion at the next Business Meeting to allow Monmouth Medical Center to administer informative health seminars in the Clubhouse for SLV residents.

Ø    Dave Howell and Walt Lohmann will meet to determine what changes need to be made to Landscape, Tree and Shrubbery, and Architectural Control guidelines.

Ø    By-Laws for the SLV Foundation have been passed out to all the Board members.  No changes or recommendations were presented. Kevin Byrne will move ahead with the project.

Ø    Ray Johnson advised that Loori Bus Service would notify Security in the event of any necessary changes in the schedule due to emergencies.  Karl Strauch advised that the guards would make sure that residents, who may be waiting at the bus stops, are made aware of any cancellations.

 

New Business:

Ø    Appointment of Committee Chairs will be done during the January Business Meeting.  Appointments of the Landscape Committee and Riverview Auxiliary Chairmen are still pending.  Dave Howell advised that changes might be necessary in the Movie Committee.

Ø    Karl Strauch advised that there has been an 85% increase in the insurance premium.  The 2003 budget was not prepared to handle such an excessive increase.  Board members had a long discussion in reference to whether or not cutting back the budget was unreasonable.  It was a consensus of the Board that cutting back the budget any further would have a detrimental effect on the Village and that increasing the assessments over the next three quarters is the best option.  The Board will make a motion at the January Business meeting to determine a course of action.  Karl Strauch will continue working with our insurance agent to find ways to reduce the cost.

Ø    Mary Carhart advised that Worthmore Contstruction is in the process of conducting a study/inspection of mold at various locations in the community at a cost of $225.  This study is being performed to help determine whether the mold could cause health problems to the residents.

Ø    Richard Carpenter advised that the New Jersey Department of Environmental Protection has informed SLV by telephone that a fine, of $5,000, will be imposed on Shadow Lake Village for using the lake water for irrigation over the past 30 years without a “water use registration” or “allocation” permit.  Walter Lohmann advised that the Board will consider appealing the fine through political and legal channels if and when we are formally informed of a fine.  Shadow Lake Village was not informed of the requirement to water use permits until the 2002 water drought. 

Ø    Rich Carpenter presented to the Board the disclosure statement from Wentworth Property Management (attached).

 

Trustees’ Reports

 

Ø    A motion will be made at the next Board meeting to accept the treadmill donated by Fr. Joe Quinlan. 

Ø    Karl Strauch acknowledged and thanked Henry Vullo for all his help involved in negotiating insurance.

Ø    Dave Howell advised the Board that Bobby Donofrio would like an addendum to his contract stating that he will be paid in 12 monthly installments as opposed to the current 9 payments.  The Board of Trustees will make a motion at the next Business meeting.

Ø    Dave Howell advised that the Landscape Committee Chairpeople would like to be given the opportunity to meet with Down to Earth in reference to the landscaping to be done around the Clubhouse and Village entrance.

Ø    Fr. Joe Quinlan will make arrangements to meet with Anna Yurko, the Pool Committee Chairwoman, and the pool companies, who have provided proposals for the upcoming season.

Ø    Lou Vaiti felt that the first issue of the Chatterbox from Senior Publishing was up to Shadow Lake Village standards and there have been no problems.

Ø    Walt Lohmann advised that consultants are reviewing a construction problem involving the deck at 7 Loch Arbor Way.

Ø    A suggestion was made to consider having the town clear snow in the Village.  Walt Lohmann advised that this would cause a priority problem and there are still driveways and walkways that would have to be cleared.  Middletown Township currently reimburses the Association a percentage of the cost to remove snow.

 

The Meeting Adjourned at 11:00 am.

Respectfully submitted,

 

Richard Carpenter                                 Katsy Willey

Administration Manager                        Board Secretary

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