Shadow Lake Village

Minutes [bah1] for Workshop Meeting

April 17, 2003

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø    Kevin Byrne

Ø    Mary Carhart

Ø    Katsy Willey              

Ø    Father Joe Quinlan

Ø    David Howell

Ø    Lou Vaiti (absent)   

Ø    Walter Lohmann       

Ø    Raymond Johnson

Ø    Karl Strauch

 

Administration Manager:

Ø     Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Review of minutes:

Review of the minutes for the March 20th Workshop Meeting and the March 27th Business Meeting was completed. They will be prepared for acceptance during the April 24th Business Meeting.

 

Treasurer’s Report:

Ø    The March expenses are $55,000 over budget due primarily to snow removal expenses.

 

Action Items Reviewed:

Ø    The following items have been implemented:  tree removal procedures, administration office procedures, chart of accounts review, surge protection, and SLV Helping Hands/Condo. Reps. roles.

 

Committee Reports:

Ø    N/A

 

Unfinished Business:

Ø    Kevin Byrne advised that the “Generations Online” computer’s Internet set up is pending.

Ø    Ray Johnson advised that budget revisions include over budget items:  emergency carpeting ($16,000), insurance ($62,000), printing coupons, snow services ($55,000 to be partially offset by Middletown Township reimbursement), and plumbing ($8,000 due to frozen pipe problems).  The special assessment will cover insurance premiums and coupon printing.  The Board of Trustees has revised the 2003 budget to cover additional costs.  Some projects will be delayed until 2004.  Ray reminded the Board of Trustees that changes will not show on trend reports.

Ø    The Board of Trustees gave approval to the Architectural Control Committee to replace the standard of wooden garage doors with steel doors.  Walter Lohmann will make a motion at the April Business meeting to replace 52 doors this year.

Ø    Father Joe Quinlan advised that the Socializers would like to place two planters on each side of the rock garden bench, in front of the Clubhouse, in memory of Emma Siegal.  To address the Board of Trustees concern in reference to the number of plaques in the Village, no plaque will be displayed on the planters.  Fr. Quinlan will make a motion to accept the gift at the April Business meeting.

Ø    Fr. Joe Quinlan advised that an engineering report from Falcon Engineering recommends that SLV undertake major repairs to the Boathouse.  Fr. Quinlan will accept and review proposals to do repairs.  The Boathouse cannot be rented until the repair work is complete.  He will make a motion at the April Business meeting.

 

New Business:

Ø    Walter Lohmann advised that SLV has received a water usage registration permit from the state DEP, which allows usage of 100,000 gallons of water per day from the lake.  Normal usage is below 100,000 gallons.  The water meter will be monitored on a daily basis and regulations will be implemented.  Walter suggested that residents be permitted to use the water seven days a week 8-10 am and 3-5 pm; the Landscape Committee can use water on Tuesday and Wednesday from 8 am-12 pm and on Saturdays from 8 am-5 pm.  The consensus of the Board of Trustees was to place restrictions on golf and landscape only.  Walter will make a recommendation and motion at the April Business meeting.

Ø    Walter Lohmann advised that the Architectural Control Committee has revised its guidelines.  The Board of Trustees will review them.

Ø    Karl Strauch reviewed the insurance company’s risk management report for Shadow Lake Village.  Karl noted several items and the actions that must be taken to reduce risks in the Village and coincide with the insurance company’s recommendations.

Ø    Karl Strauch reviewed recommended changes to the schedule of fines for violations.  Karl will make a motion to amend the schedule at the April Business meeting.

Ø    Karl Strauch recommended the capital equity participation fee for new owners be raised from ½ of 1% of the selling price to ¾ of 1% of the selling price to cover costs of projected projects.  In 2002, SLV generated $60,000.  At ¾ of 1%, the same value would have generated $85,000-90,000.  Karl Strauch will make a motion at the April Business meeting.

Ø    Mary Carhart reviewed High Tech High School’s Key Club request to Kiwanis to conduct a car wash fundraiser, using Shadow Lake Village’s water and parking lot.  The car wash will be scheduled for May 24 or June 7, 9:30 am to 2 pm.  Mary Carhart will make a motion at the April Business meeting.

Ø    Father Joe Quinlan reviewed the current procedures for pool pass distribution.  Administration suggested changing the procedures to a sign in and billing similar to the current golf procedures.  The Board of Trustees compared the golf and pool procedures and reached a consensus to not change the pool procedures.  Fr. Quinlan will make a motion to approve the current pool rules at the April Business meeting.

Ø    Fr. Joe Quinlan reviewed the status of the pool opening.  American Pool Mgmt. has submitted a proposal to paint the pool.  He is accepting other proposals.

 

Trustees’ Reports

 

Ø    N/A

 

 

 

 

 

Announcements

 

Ø    Katsy Willey announced that the Pet Club Flea Market is scheduled for May 17th, 9 am to 2 pm, in the Clubhouse Ballroom.

Ø    Mary Carhart announced that the Newcomer’s Reception will be held on April 22nd, 7 pm in the Ballroom.

 

The Meeting Adjourned at 12:35 pm.

 

Respectfully submitted,

 

Richard Carpenter                                 Katsy Willey

Administration Manager                        Board Secretary

 [bah1]