Shadow Lake Village

Minutes [bah1] for Workshop Meeting

 June 19, 2003

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø    Kevin Byrne

Ø    Mary Carhart

Ø    Karl Strauch

Ø    Father Joe Quinlan

Ø    David Howell

Ø    Walter Lohmann       

Ø    Raymond Johnson

Ø    David Anderson

Ø    Ned Hammond

 

Administration Manager:

Ø     Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reorganization :

Call to order:  9:00 AM

 

Board of Trustees Officer Appointments:

Ø    Walter Lohmann/Mary Carhart made a motion to nominate Kevin Byrne for the position of President.  All Board members present voted in favor.

Ø    Kevin Byrne/Dave Howell made a motion to nominate Mary   Carhart for the position of Vice-President.  All Board members present voted in favor.

Ø    Mary Carhart/Walter Lohmann made a motion to nominate Karl Strauch for the position of Secretary.  All Board members present voted in favor.

Ø    Dave Howell/Karl Strauch made a motion to nominate Ray Johnson for the position of Treasurer.  All Board members present voted in favor.

 

Meeting adjourned:  9:05 AM

 

Workshop Meeting:

 

Kevin Byrne congratulated David Anderson, Ned Hammond, and Walter Lohmann on their election to the Board of Trustees.

 

Review of minutes:

Review of the minutes for the May 15Workshop Meeting, May 20th General Meeting, and the May 22nd Business Meeting was completed. They will be prepared for acceptance during the June 26th Business Meeting.  Karl Strauch will make a motion to amend his previous motion regarding the increase in the Capital Equity fee made at the April 24th Business Meeting.  The new motion will state, “to ¾ of 1% of the purchase price” not “selling price.”

 

 

 

 

 

Treasurer’s Report:

Ø    Year to date expenses exceed income by $28,300.

Ø    Golf course equipment expenses will be revised.  Dave Howell will review them and make a recommendation.

Ø    Sand traps budget will be revised.

Ø    Water line budget will be revised.

Ø    Several Association expenses are close to being over budget.  Ray requested the Board of Trustees to pay special attention.

Ø    Use of Maintenance gas will be offset by a recharge from the golf course account.

Ø    $100,000 was moved from the reserve account to the operating account to cover cash flow problems.  This money will be reimbursed.

Ø    One CD came due in May.  The money was placed into the operating account.

Ø    We received Capital Equity fees totaling $26,000 for the first 5 months of 2003.

 

Action Items Reviewed:

Ø     Older items were deleted.

 

Committee Reports:

Ø    N/A

 

Unfinished Business:

Ø    Kevin Byrne advised that a wire was being run from the Administration Office to the Generations Online computer.  The wireless connection did not work due to the building’s structure.

Ø    Walter Lohmann advised that the lake water treatment has been done by the state, on June 18th.  There are no water restrictions.

Ø    Mary Carhart advised the deck at 7 Loch Arbor Way was surveyed by the resident’s engineering company.  We are waiting on a report from our engineering company.  The resident has been advised to remove the stairway leading down to the lake.  The consensus of the Board of Trustees is to not allow replacement of the stairway and dock.

 

New Business:

Ø    Dave Howell advised that the golf course budget has been trimmed back.  Dave requested the golf budget be reviewed.  Ray Johnson will meet with Dave and recommend budget adjustments to the Board of Trustees.

Ø    Fr. Joe Quinlan advised that he has received three proposals to repair/replace spotlights at the shuffleboard courts.  Negotiations with contractors are ongoing.  Fr. Quinlan will make a recommendation and possible motion at the next Business Meeting.  Ray Johnson advised that the cost could be over budget and should be reviewed.

Ø    Fr. Joe Quinlan advised that the Boathouse deck work is complete.  A small amount of siding work and clean up remains to be done.  A proposal to paint the Boathouse has been supplied by Balanikas.  Fr. Quinlan will make a motion at the next Business Meeting.

Ø    Walter Lohmann feels that furniture set up in Clubhouse for private parties should only be done by our custodian.  Walter proposed that arrangements be made with Kelly Building Maintenance to have a custodian set up tables at the resident’s cost on weekends when our custodian is not working.  The consensus of the Board of Trustees is that this is not necessary, and to educate Security staff, who are present at al private parties, on room rental procedures to prevent problems. 

Ø    Kevin Byrne announced that Katsy Willey and Mrs. Snider have joined the Library Committee.

Ø    Kevin Byrne reviewed the BOT Liason/Responsibilities chart for 2003.

Ø    Kevin Byrne advised that committee’s are requested to bring Chairmanship recommendations to the Board.

Ø    Walter Lohmann advised that John Petracca, Architectural Conrol Committee Chairman, has received a draft proposal from Kipcon Engineering referencing the Clubhouse expansion.  Walter Lohmann complimented John on all the work he as accomplished in the past year.

Ø    Rich Carpenter advised that he is preparing larger, more visible signs for the 911 telephones located throughout the Village.

 

Trustees’ Reports

 

Ø    Walter Lohmann reminded the Board of Trustees that Fr. Joe Quinlan will attend the Condo Reps meeting on July 3rd to discuss Clubhouse and Boathouse issues.  No manager will be present at the meeting due to the holiday.

Ø    The revised Schedule of Fines will be inserted into the July Chatterbox.

Ø    Shuffleboard is over budget by $4.00.

Ø    Dave Anderson presented the “Lakers Plaque”, which is to be hung up in the Clubhouse by Al Zaleski, the House Committee Chairman.

Ø    Karl Strauch advised that requests for additional lighting have been turned over to the Safety and Security Committee.

Ø    Fr. Joe Quinlan advised that Pelco has submitted an annual proposal for maintaining the Clubhouse and Security Gatehouse heating and air-conditioning.  Fr. Quinlan will make a motion at the next Business meeting.

Ø    Fr. Joe Quinlan advised that the House Committee would like to purchase two couches from Ethan Allen for the Clubhouse lobby.  Jean Kendrick would like a new desk for the Courtesy Desk.  Donations are expected to offset this cost. 

Ø    Fr. Quinlan reminded everyone that food is not to be left in the kitchen refrigerators and that the kitchens are supposed to be cleaned by the groups using them.  In addition, tables should not be leaning on walls when stored.

Ø    The Board of Trustees will make a decision on record retention.

Ø    Fr. Quinlan advised that the pool deck is in the process of being powerwashed.

Ø    Fr. Quinlan advised that Richard Tetley would like to donate an exercise bike to the Association.  Also, Mr. Kalna would like to donate a piano to the Association.

Ø    Dave Howell advised that the Kiwanis Luau is scheduled for July 12th at the Boathouse.

Ø    Dave Howell advised that free blood pressure screenings will be held on September 12th.

Ø    Ned Hammond advised that the Maintenance Committee is investigating solar powered electrical assistance for the Clubhouse.

Ø    Kevin Byrne announced that the Board of Trustees will attend an orientation meeting at the Wentworth office in West Long Branch on July 18th.  Accounting and legal issues will be discussed.

Ø    Kevin Byrne advised that the Board of Trustees’ annual meeting with attorney Martin Barger will be held on July 17th at 11:00 am.

Ø    Kevin Byrne advised hat the Pet Club donated $250 to the Association.  A motion to accept the donation will be made at the June Business Meeting.

Ø    Dave Howell advised that the Culture Vultures Club will be removed as an official club in Shadow Lake Village due to lack of interest.

 

Announcements

Ø    N/A

 

The Meeting Adjourned at 11:45 am.

 

Respectfully submitted,

 

 

Richard Carpenter                                 Karl Strauch

Administration Manager                        Board Secretary

 [bah1]