Shadow Lake Village

Minutes [bah1] for Workshop Meeting

 September 18, 2003

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø    Kevin Byrne

Ø    Mary Carhart

Ø    Karl Strauch

Ø    Father Joe Quinlan

Ø    David Howell

Ø    Walter Lohmann       

Ø    Raymond Johnson

Ø    David Anderson

Ø    Ned Hammond

 

Administration Manager:

Ø     Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Review of minutes:

Review of the minutes for the August 21st Workshop Meeting, and the August 28th Business Meeting was completed. They will be prepared for acceptance during the September 25th Business Meeting. 

 

Treasurer’s Report: Ray Johnson

Ø    Actual expenses are $41,000 favorable for income through August.

 

Action Items Reviewed:

Ø    N/A.

 

Committee Reports:

Ø    N/A

 

Unfinished Business:

Ø    Ned Hammond advised that panels have been removed at 7 Loch Arbor Way.  Specifications to correct erosion problem will be done based on the results of the inspection.

Ø    Ned Hammond advised that JCP&L expects an increase of 3% for residential customers.  Residents should be cautious of any future changes to their bills.

Ø    Karl Strauch will make a recommendation to appoint Walter and Dot Erosh as Election Committee Co-Chairs.

Ø    Rich Carpenter advised that a kitchen cleaning list will be displayed in both kitchens to remind residents of their responsibilities.

Ø    Rich Carpenter advised that Lapinski Landscaping will make a recommendation as to whether or not the water fountain can be repaired.  Dave Howell will be responsible for disposition of the fountain.

Ø    Dave Howell advised that the golf cart was repaired by Vic Gerard Company.  This repair is $183.00 over budget.  Dave will make a motion to accept the over budget repair.

Ø    Ned Hammond advised that he has reviewed options to replace 1 SLV truck (the Isuzu).  The options under review are to continue the existing lease, lease a new truck, or purchase a truck.  A recommendation will be made in the near future.

Ø    Ned Hammond advised that revised landscaping contracts from Down to Earth have been received.  They are under review by Ned Hammond and Mary Carhart.

Ø    Ned Hammond advised that there has been ongoing sewer problems on Andover Court that require cleaning 3 times per year.  Ned will obtain recommendations to upgrade the sewer system in this area.

Ø    Ned Hammond advised that the concrete survey was completed by Bill Rigney (resident).  The survey includes necessary concrete replacement in the Village.  Costs are expected to be approximately $37,000.

Ø    Dave Howell advised the Board of Trustees that Bob Donofrio would like a vacuum attachment for the new mower to be used on the golf course.  The BOT consensus was to hold off until the 2004 budget can be determined.

Ø    Mary Carhart advised that Marpal Disposal is proposing that an agreement for 2003-2006 be signed by SLV for removal of the dumpster.  Mary will make a motion at the next BOT meeting.

Ø    Richard Carpenter made a recommendation to the Board to upgrade the Administration phone system.  The consensus of the BOT was to replace the existing system.

Ø    Rich Carpenter will make arrangements to have the Board visit Four Seasons Wall to see the Clubhouse.

Ø    Rich Carpenter and Fr. Joe Quinlan will meet with a representative from Rainbow Communications to determine if phone expenses can be reduced.

 

 

New Business:

Ø    N/A

 

Trustees’ Reports

 

Ø    Ray Johnson reviewed the revised budget to include insurance, bad debt, and Clubhouse Maintenance line items.

Ø    Ray Johnson recommended that the BOT have proposed expenses for 2004 prepared for the next budget meeting.

Ø    Walter Lohmann advised that pool usage was good this year.

Ø    Walter Lohmann advised that the Architectural Control Committee’s resident contractor control procedure has been implemented.

Ø    Mary Carhart advised that the Courtesy Desk requests chair people notify the desk of announcements.

Ø    Dave Howell advised that the Socializers have requested a plaque in memory of Emma Siegal be placed in the planter outside the Clubhouse.  Dave Howell will make a motion to accept this gift at the BOT meeting.  The consensus of the Board is not to allow plaques to be randomly placed in the Village.

 

Announcements

Ø    N/A.

 

The Meeting Adjourned at 11:45 am after motion by Karl Strauch/Fr. Joe Quinlan.

 

Respectfully submitted,

 

 

Richard Carpenter                                 Karl Strauch

Administration Manager                        Board Secretary

 [bah1]