Shadow Lake Village

Minutes [bah1] for Workshop Meeting

 October 16, 2003

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Mary Carhart

Ø     Karl Strauch

Ø     Father Joe Quinlan (absent)

Ø     David Howell

Ø     Walter Lohmann       

Ø     Raymond Johnson

Ø     David Anderson

Ø     Ned Hammond

 

Administration Manager:

Ø      Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Sun Farms representatives Mark Warner and Pam Franks reviewed their proposal to supply the Clubhouse with solar energy assistance.

 

Review of minutes:

Review of the minutes for the September 18 Workshop Meeting, the September 25th Business Meeting, and the September 16th General Meeting was completed. They will be prepared for acceptance at the October 23rd Business Meeting. 

 

Treasurer’s Report: Ray Johnson

Ø     Through the end of September, income exceeds expenses by $51,000.

 

Action Items Reviewed:

Ø     The Andover Court sewerage problem will be added to Action Items.  The issue will be reviewed by engineers in the near future and a possible permanent solution will be established.  The amount of sewer clean outs has been increased from two to three per year until a permanent solution can be found.

 

Committee Reports:

Ø     N/A

 

Unfinished Business:

Ø     Ned Hammond advised that Falcon Engineering is still working on the specifications for renovation of the deck and erosion problems at 7 Loch Arbor Way.

 

Ø     Jimmy Sullivan and Ned Hammond met with a representative from Circle Chevrolet in reference to leasing a new truck.  This is still under review.

Ø     Karl Strauch advised that Don Warren, our insurance agent, requested we consider changing ownership of the SLV trucks to Worthmore.  This would result in a reduction in auto insurance costs.  Ned Hammond will meet with Worthmore representatives to see if this is feasible and report back to the Board.

Ø     Ned Hammond advised that concrete work/survey is ongoing.  The golf course entry ramps should be replaced before winter.

Ø     Ray Johnson reviewed the replacement plan.  A motion to accept will be made at the next Business Meeting.

Ø     The next budget meeting will be Monday, October 20, 2003 at 9:30 AM.

 

New Business:

Ø     Walter Lohmann advised that the Architectural Control Committee inspections for units being sold have been revised, right to spot inspections will be retained.

Ø     Walter Lohmann advised that requests for lighting are reviewed by the Safety and Security Committee first and if deemed necessary, passed on to the Architectural Control Committee for approval.  Individuals may install lighting at their own expense with the approval of the Architectural Control Committee and the Board of Trustees.

Ø     Dave Howell recommended guest fees be increased for the golf course and pool.  A motion will be made at the next BOT meeting to increase the fee to $8 on weekdays and $10 on weekends.

Ø       Karl Strauch reviewed a letter from residents regarding the signs placed on the fence around the ball field behind Lexington Court.  Residents feel this is unsightly, a copy of the letter will be forwarded to the Parks Department advising them of residents’ concerns.

Ø       Walter Lohmann brought up for discussion the gifting policy of SLV.  It was decided to continue the current policy and that any changes must be approved by the Board of Trustees.

Trustees’ Reports

 

Ø     N/A

 

Announcements

Ø     N/A.

 

The Meeting Adjourned at 11:45

 

Respectfully submitted,

 

 

Richard Carpenter                                 Karl Strauch

Administration Manager                        Board Secretary

 [bah1]