Minutes
for the Business Meeting
Call to order
Flag Salute: Dave Howell
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
Mary Carhart (absent)
Ø David Anderson
Ø
Walter Lohmann
Ø Father Joe Quinlan (absent)
Ø
Dave Howell
Ø
Raymond Johnson
Ø
Ned Hammond
Ø
Roger Nicholson
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Jim Sullivan
Security
Manager:
Ø
Captain Harold Taylor
Resident
Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Approval of Minutes:
Motions
to approve the minutes for the January 15th Workshop Meeting and the January
22nd Business Meeting were made by David Anderson/Ray Johnson, David
Anderson/David Howell, respectively. All
board members present voted in favor.
Treasurer’s
Report:
By
Ray Johnson:
Ø
Ray advised that current expenses exceed January budget, but it was
expected.
Ø
Ray advised that capital equity expenses were accidentally cut from the
operating account. Vouchers will be
marked “Capital Equity” to resolve future errors.
Ø
Ray advised that delinquent accounts will be discussed during the Board
of Trustees executive session.
Ø
Ray advised that the snow budget for February might go over budget.
Maintenance Report:
By
Jim Sullivan:
Ø
414 work orders were received in January
Ø
302 work orders were completed in 24 hours, 47 within a week, 13 more
than one week, and 36 remain open.
Security Report:
By
Captain Harold Taylor:
Ø
Security responded to 11 medical emergencies, 3 assists, 2 fire calls,
and 2 disorderly persons in January.
Ø
Harold
advised that the fire incidents caused no damage to
Administration Report:
By
Richard Carpenter:
Ø
Rich advised that
Ø
Rich advised that all group leaders must pick up their copy of the
Clubhouse calendar and check it for accuracy ASAP. Changes are usually very difficult due to the
amount of activities we have.
Committee Reports:
Ø
Ned Hammond advised that the Tree Survey Committee has met and will
begin a survey of the Village. Their
goal is to improve the ambiance of the Village by eliminating overgrowth. Further information will be in a future
Chatterbox.
Residents’
Comments/Business:
Ø
Kitty Pease thanked the Maintenance Department for sidewalk repairs.
Ø
Bruce Fowler recommended residents use their dogs to scare geese.
Ø
Mike Weber recommended the Board of Trustees consider recycling sand
from roads. Kevin Byrne felt cleaning
and reusing sand may be costly.
Ø
Ethel Hill requested Maintenance consider cleaning up walkways due to
debris falling from trees.
Ø
Millie Heston, of 19 Lexington Ct., suggested the wooded area behind
her unit be cleaned up. She also
requested extra lighting in the area.
She was referred to the Safety and Security Committee for such a
request.
Ø
Edyth Egan, of 1 Lexington Ct., would like stump removed from her
yard. Jim Sullivan will put in a work
order to grind the stump.
Unfinished Business:
Ø
N/A
New Business:
Ø
N/A
Trustee Reports:
Ø
Ned Hammond advised that the proposals for the
Ø
Ned Hammond advised that the 1999 Isuzu truck has been replaced with a
2004 model.
Ø
Dave Anderson thanked Maintenance for the excellent work on replacing
the golf gazebo roof.
Ø
Walter Lohmann advised that new insurance claim procedures have proven
to be successful.
Announcements:
Ø
N/A
ü
Ray Johnson/Walter Lohmann made a motion to amend the prior motion
instating 6% interest per year on delinquent accounts to applying interest at ½
of 1% of the delinquent balance per month on accounts in excess of
$2,000.00. All Board members present
voted in favor.
ü
Walter Lohmann/Dave Howell made a motion to implement Article IV,
Section 6, of the By-Laws stating, “In the event of a default in common expense
payments by the owner of a rented unit, the Association is expressly authorized
to receive the assignments of rents.”
All Board members present voted in favor.
ü
Ned Hammond/Walter Lohmann made a motion to accept Berkowsky &
Associate’s proposal for design specifications to replace sewerage system on
ü
Ned Hammond/Walter Lohmann made a motion to approve the CPR Services
proposal in the amount of $5190 to repair walls damaged by water at
ü
The
ü
Dave Anderson/Kevin Byrne made a motion to accept
Roger Nicholson/Ned Hammond
made a motion to adjourn.
Meeting adjourned
Respectfully
submitted,
Richard
Carpenter
David Anderson
Administration Manager
Board Secretary
Executive Session Minutes
Ø
Ray Johnson advised that three units currently have liens.
Ø
One resident is on a payment plan of $650 per month plus Association
fees.
Ø
One resident has made two large payments. $1800 remains due.
Ø
One resident is under foreclosure review with the attorney.
Ray Johnson/Dave Howell made
a motion to adjourn.
Meeting adjourned at