Minutes
for the Business Meeting
Call to order
Flag Salute: Dave Howell
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
Mary Carhart (absent)
Ø David Anderson
Ø
Walter Lohmann
Ø Father Joe Quinlan
Ø
Dave Howell
Ø
Raymond Johnson
Ø
Ned Hammond
Ø
Roger Nicholson
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Jim Sullivan
Security
Manager:
Ø
Captain Harold Taylor
Resident
Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Approval of Minutes:
Motions
to approve the minutes for the February 19th Workshop Meeting and the February
26th Business Meeting were made by Walter Lohmann /
Ray Johnson, David Howell / Ned Hammond, respectively. All board members present voted in favor.
Treasurer’s
Report:
By
Ray Johnson:
Ø
Ray advised that snow expenses through February are over $50,000. March invoices for snow will most likely
bring us over budget.
Ø
The number of delinquent accounts has been reduced. 1 unit is in the process of foreclosure. 3 liens have been initiated. Ray recommended that any residents who are
delinquent in Association and golf fees receive letters warning them of their
inability to vote in the next Board of Trustees election.
Ø
Golf delinquencies of 90 days or more will be referred to the
Violations Committee.
Ø
Roger Nicholson and Ray Johnson is in the
process of preparing a long-term replacement plan. The new plan shows favorable results.
Ø
Kevin Byrne reminded residents that January’s delinquencies were
approximately $60,000. Today it is
approximately $20,000.
Maintenance Report:
By
Jim Sullivan:
Ø
Maintenance is currently at full staff.
Ø
275 work orders were received in February.
Ø
159 work orders were completed in 24 hours, 50 within a week, 53 more
than one week, and 13 remain open.
Security Report:
By
Captain Harold Taylor:
Ø
Security responded to 11 medical emergencies, 7 assists, 1 fire calls,
and 4 parking violations in February.
Ø
Harold
asked that residents report any solicitors.
Administration Report:
By
Richard Carpenter:
Ø
Rich advised that portable “Caution Ice May Be Slippery” signs were
made.
Ø
Larger 911 signs will be placed on the 911 phones shortly.
Ø
The pool drain reconstruction is scheduled to start next week.
Ø
The application for electrical inspection for the pool has been
completed.
Ø
10 pool lounge chairs went out to be refurbished.
Ø
4 residents have not yet responded to the 2003 chimney inspection
requirement. 2 chimney inspections are
pending.
Ø
The Generations Online computer in the Clubhouse “Well” now has a
printer for resident use.
Karl Strauch Presentation:
Kevin Byrne thanked Karl
Strauch for his past work as a Board of Trustees volunteer.
Committee Reports:
Ø
N/A.
Trustee Reports:
Ø
Roger Nicholson reviewed replacement plan goals to include short and
long-term expectations.
Ø
Ned Hammond reviewed the Maintenance Department’s new Building
Inspection Checklist. Periodic
inspections will be done on each building to determine current and future
repairs.
Ø
Ned Hammond reported that the Tree Survey Committee surveyed
Ø
Ned Hammond advised that a concrete survey of entire community has been
completed. 1,930 sq. feet curb repair;
5,000 sq. feet sidewalk repair; and 4000 sq. feet mud jacking is necessary. Repairs will cost $103,500 and will be
prioritized and completed in next few years.
Ø
Ned Hammond advised that street sweeping will be done April 7,8, and 9. Residents
will need to relocate cars.
Ø
Ned Hammond has received 2 proposals from engineering firms to provide
a review of SLV paving and provide a survey of necessary maintenance to include
milling, pitching, drainage, overlay, etc.
Ø
Ned Hammond reviewed the current garbage removal procedures for
Maintenance and costs included. Current
costs will be compared to proposals we receive from outside contractors to
determine cost effectiveness.
Ø
David Anderson advised that he met with Dot and Walter Erosh to review
election procedures. The 2004 procedures
have begun.
Ø
Roger Nicholson advised that the Newcomers Reception will be held on April
21st from
Residents’
Comments/Business:
Ø
Beverly McKernan questioned whether or not “Geese Police” would be used
this year. Kevin Byrne advised that with
the help of the Pet Club members, resident dogs will be used to scare geese.
Ø
Building Inspection Forms will be kept on file by building order in the
Maintenance Department files.
Ø
Jim Sullivan advised that residents are responsible to dispose of paint
and other non-biodegradable items.
Ø
John Petracca requested that the Architectural Control form be
presented at the Newcomers Reception.
Ø
A resident questioned plans to expand exercise areas. Kevin Byrne advised that the Board of
Trustees will consider the expansion in the long-range plan.
Ø
Eleanor Kahrer, of 6 Auburn Court, advised she was never informed that
a new roof was going to be placed on her garage. She felt the job was not satisfactory and was
not cleaned. Also the gutters were not
replaced. Jim Sullivan advised that
gutters will be replaced ASAP. Jim will
review notification process with his department. Ned advised that the roof was replaced with
little notice due to leaks.
Ø Fred Boyd, of 1 Manchester
Court, stated that procedures for closing and opening golf course need to be
reviewed. Dave Howell advised that the
golf superintendent is qualified and makes the decisions regarding opening and
closing. Dave Howell will speak with Bob
Donofrio about the concerns.
Unfinished Business:
Ø
N/A
New Business:
Ø
N/A
Announcements:
Ø
N/A
ü
Roger Nicholson/Walter Lohmann made a motion to reimburse 3 current
residents who own Villa 100M models and were incorrectly charged for the Villa
100 since 2000. All Board members
present voted in favor except Ray Johnson who voted against and Ned Hammond who
abstained.
ü
Dave Howell/Ned Hammond made a motion requesting permission for the
Kiwanis Key Club to hold their annual car wash on Saturday June 5th. All Board members present voted in favor.
ü
Fr. Joe Quinlan/Dave Howell made a motion to accept donated exercise
bikes from Margaret Campbell and Rolf Barmann.
All Board members present voted in favor.
ü
Dave Howell/Kevin Byrne made a motion to allow resident dog owners to
walk the golf course in an attempt to scare gees from the course. The recommended time is between 6 and 8 in
the morning. All Board members present
voted in favor.
Fr. Joe Quinlan/Roger
Nicholson made a motion to adjourn.
Meeting adjourned
Respectfully
submitted,
Richard
Carpenter
David Anderson
Administration Manager
Board Secretary