Shadow Lake Village

Minutes for the Business Meeting

April 22, 2004

 

Call to order 9:30 am.

 

Flag Salute:  Dave Howell

 

 

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Mary Carhart (absent)

Ø     David Anderson

Ø     Walter Lohmann

Ø     Father Joe Quinlan  

Ø     Dave Howell 

Ø     Raymond Johnson

Ø     Ned Hammond

Ø     Roger Nicholson

 

Administration Manager:

Ø     Richard Carpenter

 

Maintenance Manager:

Ø     Jim Sullivan

 

Security Manager:

Ø     Captain Harold Taylor

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

FINAL COPY WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approval of Minutes:

Motions to approve the minutes for the March 18th Workshop Meeting and the March 25th Business Meeting were made by David Anderson/David Howell, Ned Hammond/Walter Lohmann, respectively.  All board members present voted in favor.

 

                                  Treasurer’s Report:

                                              

By Ray Johnson:

Ø     Currently there is a favorable variance of approximately $51,000.00 for the budget.

Ø     Snow removal, exterminating, and plumbing repairs are over budget.

Ø     Delinquencies are down from the previous quarter.

Ø     Liens amount to approximately 75% of total delinquencies.

 

Maintenance Report:

By Jim Sullivan:

Ø     312 work orders were received in March with 1229 to date in 2004.

Ø     121 work orders were completed in 24 hours, 88 within a week, 65 more than one week, and 38 remain open.

Ø     Irrigation leaks are being repaired.

 

Security Report:

By Captain Harold Taylor:

Ø     Security responded to 8 medical emergencies, 1 motor vehicle violation, and 1 incident in March.

Ø     Boats must be registered with Security by June.

 

 

Administration Report:

By Richard Carpenter:

Ø     Reconstruction of the pool drain is ongoing.

Ø     Electrical inspection for the pool is scheduled for Friday, April 23.

Ø     The DEP conducted an unannounced inspection of our irrigation system on Tuesday.  Roger Nicholson recommended SLV consider a water allocation permit allowing greater water use.  The consensus of the Board of Trustees is to investigate and take appropriate action.

Ø     Comcast will connect the Maintenance Department computers to the Internet shortly. 

Ø     A light will be installed on top of the Boathouse stairway.

 

Committee Reports:

Ø     Fred Ruscio, Chairman of the Maintenance Committee, reported that Verizon utility boxes are in need of repairs or replacement.  Miscellaneous light poles are beginning to rot. 

Ø     Fred Ruscio advised that four proposals will be accepted for alternative garbage removal.

Ø     Al Zaleski, Chairman of the House Committee, advised that renovation to the Billiard Room is ongoing.

 

Trustee Reports:

Ø     Ned Hammond advised that a contract with Cavanaugh’s Exterminating has been approved.  The most seriously infested buildings will be completed first.

Ø     Ned Hammond advised that the tree removal project on Lexington Court has been completed.

Ø     Ned Hammond advised that the walkways to garbage bins on Western Reach are under consideration.

Ø     Ned Hammond advised that the construction of the golf shed expansion is under review.

Ø     Ned Hammond advised that bids for replacement of the sewerage system on Andover Court will be accepted shortly.

Ø     Dave Howell advised that the Golf Committee meeting is scheduled for tomorrow.  Golf course contract will be discussed.

Ø     Fr. Joe Quinlan advised that Boathouse dock is under review for repairs.

Ø     Fr. Joe Quinlan advised that in an attempt to make the lobby more presentable, groups will be required to use the proposed corkboard display to advertise events.  The advertisements will be of a specific size.

Ø     Dave Anderson advised that the deadline to submit nominating petitions for Condo Reps and the Board of Trustees is 4:30 pm on April 23rd.

Ø     Dave Anderson advised that the Pre-election Meeting will be held on May 18h at 7:30 pm.  The trustees will also report on the state of the Association.

Ø     The Board of Trustees Candidates’ Night will be held on May 26th at 7:30 pm.

Ø     The Shadow Lake Village election will be held on June 10th.  All ballots must be submitted to the Administration Office by 1pm.

Ø     Walter Lohmann advised that all 506 garages will be inspected under oversight Safety Committee in early October.

Ø     Roger Nicholson advised that the Volunteers’ Reception will be held on May 21st.

 

Residents’ Comments/Business:

 

Ø     Ed Sherman, of 19 Andover Ct., recommended that SLV consider a bulk insurance plan for water pipes from N.J.A.W.  He also requested that residents be kept up to date on the Andover Ct. sewerage replacement.

Ø     A resident was disappointed with the lawn cutting in the area of her unit. 

Ø     A resident complained of areas not being blown off by landscapers.

Ø     Beverly McKernan advised that a tree on Belmont Court is scheduled to be cut down.  She recommends that the Board of Trustees consider options.  John Petracca advised that the tree’s roots will ruin a patio and the tree is causing mildew on roof.

Ø     John Petracca recommends video of Board of Trustees activity be placed on Channel 21.

Ø     Roger Nicholson advised that the BOT should consider taping audio of meeting and playing on Channel 21.

Ø     Olive Divernieri feels that the Landscape Committee needs to review foundation plantings.

 

 

Unfinished Business:

Ø     N/A

 

New Business:

 

Ø     N/A

 

Announcements:

Ø     Katsy Willey advised that the Pet Club flea market will be held on Saturday, May 15th from 9-2.

 

April 22, 2004 Motions:

ü     Ned Hammond/Walter Lohmann made a motion to approve the overbudgeted amount for snow from $57,000 to $69,000.  All Board members present voted in favor.

ü     Ned Hammond/Ray Johnson made a motion to approve the overbudgeted amount for extermination from $3,500 to $24,000.  All Board members present voted in favor.

ü     Ned Hammond/Dave Howell made a motion to approve the overbudgeted amount for plumbing repair from $8,000 to $30,000.  All Board members present voted in favor.

ü     Kevin Byrne/Fr. Joe Quinlan made a motion to approve that term assignment for new Board of Trustees be of 1st choice by new trustees in order of who received the most votes.  All Board members present voted in favor except Roger Nicholson who abstained.

ü     Ned Hammond/Roger Nicholson made a motion to contract with Cavanaugh’s Exterminating with a maximum expenditure of $24,000.  All Board members present voted in favor.

ü     Walter Lohmann/Fr. Joe Quinlan made a motion to appoint Anna Yurko as Chairperson of the Violations Committee.  All Board members present voted in favor.

ü     Walter Lohmann/Ned Hammond made a motion to approve the pool rules for the 2004 season.  All Board members present voted in favor.

ü     Ned Hammond/Ray Johnson made a motion to approve the Phase One Falcon Engineering site-wide paving survey proposal at a cost of $2950.00.  All Board members present voted in favor.

ü     Dave Howell/Fr. Joe Quinlan made a motion to approve removal of a tree on Belmont Court due to extraordinary conditions as specified by Tree & Shrub Removal Committee; specifically the tree might cause future damage to a patio.  All Board members present voted in favor except Ned Hammond and Walter Lohmann who voted against.

 

Meeting adjourned 11:25 AM

 

Respectfully submitted,

 

Richard Carpenter                                                      David Anderson                                               Administration Manager                                            Board Secretary