Minutes
for the Business Meeting
Call to order
Flag Salute: Dave Howell
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
Mary Carhart (absent)
Ø David Anderson
Ø
Walter Lohmann
Ø Father Joe Quinlan
Ø
Dave Howell
Ø
Raymond Johnson
Ø
Ned Hammond
Ø
Roger Nicholson
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Jim Sullivan
Security
Manager:
Ø
Captain Harold Taylor
Resident
Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Approval of Minutes:
Motions
to approve the minutes for the April 15th Workshop Meeting and the April 22nd
Business Meeting were made by Ned Hammond/Roger
Nicholson and Ned Hammond/Roger Nicholson, respectively. All board members present voted in favor.
Treasurer’s
Report:
By
Ray Johnson:
Ø
The current budget vs. actual is attached.
Ø
The potential foreclosure has been paid off in full.
Maintenance Report:
By
Jim Sullivan:
Ø
The Maintenance Department is at full staff with the addition of 2
seasonal employees beginning the week of
Ø
467 work orders were received in April.
Ø
410 work orders were completed and 57 remain open.
Ø
Jim requested that residents remove irrigation keys after use so mowers
do not run them over.
Security Report:
By
Captain Harold Taylor:
Ø
14 boats are now registered with Security. 7
boats remain unregistered.
Ø
Residents
must register their boats with Security.
Ø
Walter
Lohmann advised notice will be made to residents that abandoned boats will be
available to bid on.
Administration Report:
By
Richard Carpenter:
Ø
Election ballots are going out today and are due back on June 10 at
Ø
Ten more lounge chairs and 10 new umbrellas were purchased for the pool
deck.
Ø
The pool will be opening on Saturday morning.
Ø
Rich reminded groups that they are responsible to clean up kitchens and
appliances after use.
Committee Reports:
Ø
Bruce Fowler reported that the website has received good comments and has
had 500 hits. There are four
advertisers, all realtors, currently on the site.
Trustee Reports:
Ø
Ray Johnson advised that termite extermination is a large and unplanned
expense.
Ø
Walter Lohmann advised that Comcast has offered to do a presentation to
residents showing additional services that are offered at additional cost. The consensus of the Board of Trustees is to
move ahead with the presentation. In
addition, Comcast hardware throughout the Village will be checked for
maintenance.
Ø
Roger Nicholson advised that
Ø
Dave Anderson reported that Candidates’ Night on May 26th
went well.
Ø
Fr. Joe Quinlan advised that questions asked during Candidates’ Night
should have been addressed during the Board of Trustees Meetings. Fr. Quinlan recommended BOT meetings be held
in the evening periodically for residents working during the day.
Ø
Fr. Joe Quinlan received a letter from residents Mr. and Mrs. Rao
requesting use of the ballroom on June 12 and 13 to sell items. The profits go to a village in
Ø
Dave Howell advised that the Board of Trustees has under consideration
a request for two additional golf carts to be made available to residents.
Ø
Dave Howell advised that 20 volunteer rangers will monitor the golf
course for unauthorized use. SLV I.D.
and golf tags will be required of residents on golf course.
Ø
Ned Hammond thanked the Pet Club for a successful Flea Market. Attendance was outstanding and $2200 was
raised to be donated to organizations such as ASPCA.
Presentation for Dave
Howell:
Kevin Byrne thanked Dave
Howell for his years of service on the Board of Trustees. Dave was then presented with an engraved
clock.
Residents’
Comments/Business:
Ø
Bernice Hillenmaier, of 58 Eastport Ct., requested a no smoking policy
for the pool area. Anna Yurko, Pool
Committee Chairperson, advised that non-smokers can relocate on the pool deck
if smoke is a problem for them. Kevin
Byrne would like it reconsidered for next year.
Ø
Susan Chidoni, of 100 Berkshire Ct., reported that her work order for
gutter cleaning has gone unanswered. She
recommended that gutters be part of annual schedule. Kevin Byrne advised that this is the current
policy. Jim Sullivan advised that the
Maintenance Department is behind on that project due to the need for termite
exterminating and repairing the damage caused by termites. Kevin Byrne would like to see gutter cleaning
moved up to a twice a year priority.
Ø
Joyce Kucera advised that irrigation heads are not all operating. Jim Sullivan advised that Maintenance is
checking sprinkler heads on 5/27.
Ø
Joyce Kucera recommended that the Association take responsibility for
cleaning the kitchen. Kevin Byrne
recommended the Association purchase necessary supplies.
Ø
Barbara Howell remarked that the coffee pot is not operating
properly. John Petracca has looked at it
and recommends it be replaced.
Unfinished Business:
Ø
N/A
New Business:
Ø
N/A
Announcements:
Ø
N/A
ü
Ray Johnson/Ned Hammond made a motion to approve overbudget items to
include snow removal, termite exterminating, and plumbing repairs. All Board members present voted in favor.
ü
Ray Johnson/Walter Lohmann made a motion to reimburse resident $508 for
overpayment of assessment. All Board
members present voted in favor.
ü
Walter Lohmann/Ned Hammond made a motion to revert pool hours through
June 25th from
ü
Ned Hammond/Dave
ü
Ned Hammond/Walter Lohmann made a motion to approve replacing exterior
carpeting at one unit with new non-slip epoxy on a trial basis. All Board members present voted in favor.
ü
Ned Hammond/Fr. Joe Quinlan in an attempt to maintain the area along
side 26 Western Reach made a motion to approve acceptance of Down to Earth’s
proposal to construct a retaining wall and put down pavers as well as
replacement of 2 wood trash bins with 2 plastic garbage bins on a trial basis
at a total expenditure of $3470.00. All
Board members present voted in favor.
ü
Kevin Byrne/Dave Anderson made a motion to approve the Pinochle Club as
an SLV activity and the schedule allows.
All Board members present voted in favor.
ü
Roger Nicholson/Walter Lohmann mad a motion to approve SLV policies and
procedures covering insurance requirements for Association and homeowners’ contractors
working on common property. All Board
members present voted in favor.
ü
Dave Howell/Walter Lohmann made a motion to approve a 5-year contract
with Bob Donofrio for golf maintenance contract as presented. All Board members present voted in favor.
ü
Ned Hammond/Roger Nicholson made a motion to approve Whirl
Construction’s proposal for a retaining wall and deck replacement in the amount
of $79,575. Ned would like to extend the
amount to $90,000 for unforeseen circumstances.
The money would come out of the Capital Equity account. All Board members present voted in favor.
ü
Walter Lohmann/Fr. Joe Quinlan made a motion to approve the request
from Comcast to do a presentation for the residents. All Board members present voted in favor.
ü
Roger Nicholson recommended that cable maintenance problems be handled
by Comcast before allowing presentation.
All Board members present voted in favor.
Meeting adjourned
Respectfully
submitted,
Richard
Carpenter
David Anderson
Administration Manager
Board Secretary