Shadow Lake Village

Minutes for the Business Meeting

June 24, 2004

 

Call to order 9:30 am.

 

Flag Salute:  Dave Howell

 

 

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Ned Hammond
Ø     David Anderson

Ø     Walter Lohmann

Ø     Father Joe Quinlan  

Ø     Raymond Johnson

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

 

Administration Manager:

Ø     Richard Carpenter

 

Maintenance Manager:

Ø     Ray Pollak (Maintenance Supervisor)

 

Security Manager:

Ø     Captain Harold Taylor

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

FINAL COPY WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approval of Minutes:

Motions to approve the minutes for the May 18th General Meeting, May 20th Workshop Meeting and the May 27th Business Meeting were made by David Anderson/Cathleen Sullivan, Cathleen Sullivan/Warren Van Nosdall, and David Anderson/Walter Lohmann respectively.  All Board members present voted to approve with the following change made to the May 27th minutes: replace wood trash bins with plastic garbage bins on a trial basis and construct a retaining wall not replace it.

 

                                  Treasurer’s Report:

                                              

By Ray Johnson:

Ø     The operating results as of May 31st are attached.

 

Maintenance Report:

By Ray Pollak:

Ø     442 work orders were received in May.

Ø     397 work orders are complete, while 45 are pending.

Ø     The majority of open work orders are for concrete, grounds, and gutters.

Ø     Gutters and termite treatment are ongoing.

Ø     Down to Earth will begin trimming shortly.

Ø     Ned Hammond advised there are problems with the current work order system.  New updated software is scheduled to be installed shortly.

Security Report:

By Captain Harold Taylor:

Ø     Security responded to 17 medical emergencies, 1 assist a resident, 4 motor vehicle violation, and 2 disorderly person/non-residents in May.

Ø     Security personnel will monitor the Boathouse area on July 3rd.  We expect a large crowd of residents watching the fireworks.

 

 

 

 

Administration Report:

By Richard Carpenter:

Ø     Comcast will hold a demonstration July 7 from 10-2pm in the Clubhouse parking lot.  Hotdogs and ice cream will be served.

Ø     Batteries have been replaced in all 911 phones. All of the phones are operating.

Ø     We are in the process of purchasing new carpet runners for locker rooms.

Ø     All realtors should be reminded to advise clients that Direct Debit is required of all new residents.

Ø     The office will be closed in July 5th in observance of the 4th of July.

 

Special Presentation:  Kevin Byrne

Ø     Kevin Byrne thanked Mary Carhart for 9 years of tremendous service on the Board of Trustees.  She was not present to accept the clock engraved for her.

Ø     Walter Lohmann reminded residents that Mary was one of the most dedicated Board of Trustees members to date.

 

Committee Reports:

Ø     Ned Hammond advised that the Maintenance Committee is accepting proposals for Village wide garbage pick up.  If accepted, Maintenance staff will no longer pick up garbage.

Ø     Anna Yurko, Pool Committee Chairperson, advised that pool attendance has been very good.  As of June 26th, the pool will be closing at 8pm until Labor Day.

Ø     Bill Rigney, representing the Maintenance Committee, advised that the 3-year plan for concrete replacement is already outdated.  Roger Nicholson feels a long-term plan should be established.

Ø     John Petracca, Architectural Control Committee Chairman, advised that violations are rampant in the Village, specifically for decorations and door colors.  Walter Lohmann advised that violations procedures should be followed.  There is question as to what decorations are acceptable in the Village.  The Architectural Committee will make this decision.

Trustee Reports:

Ø     Ray Johnson advised that budget revisions need to be made.  The BOT will begin their revisions and report back to Ray Johnson.

Ø     Roger Nicholson, liaison to Condo Reps, will request that they meet and discuss reestablishment of procedures.

Ø     Ned Hammond reported that gutters and downspouts will be cleaned by summer help.  Down to Earth will begin trimming shortly.  Heavy pruning is handled as a separate work order.

Ø     Dave Anderson, Walter Lohmann, Cathleen Sullivan and Katsy Willey will meet to review and update current Village rules and regulations.

Ø     Cathleen Sullivan will be meeting with the Violations Committee to review active violations.

Ø     Walter Lohmann reported on the renovations and cleaning of pool area and shuffleboard courts.  Walter advised resident attendance has improved.

 

Residents’ Comments/Business:

 

Ø     Jean Kendrick, of Auburn Court, advised sprinklers on islands are not working.  Ned Hammond advised Maintenance is currently working on these problems.

Ø     Al Zaleski inquired as to when the Billiard Room renovations will be approved.  Fr. Joe Quinlan is currently moving ahead with the renovations.

Ø     Casey Gerrity asked if utility work in the Village is monitored.  Areas they work in are not being restored to the original conditions. 

Ø     Ginny Graziano requested that cable wires be marked so they are not damaged.  Ned Hammond advised Comcast will be fixing their wires throughout the Village.

Ø     Anna Yurko, Claremont Court Condo Rep, requested the BOT allow residents to paint the railings in her building.

Ø     Jean Anderson thanked the BOT for improvements made to the pool.

 

 

 

 

Unfinished Business:

Ø     N/A

 

New Business:

 

Ø     N/A

 

Announcements:

Ø     N/A

 

June 24, 2004 Motions:

ü     Ray Johnson/Roger Nicholson made a motion to increase workers compensation insurance line item budget by $3344.  The revised budget shall be $5844.  All Board members present voted in favor except Roger Nicholson who voted against the motion.

ü     Walter Lohmann/Roger Nicholson made a motion to approve golf cart policy as presented and dated June 24, 2004.  All Board members present voted in favor except David Anderson who voted against the motion.

ü     Roger Nicholson/Warren Van Nosdall made a motion to approve Brinkerhoff Engineering’s proposal to evaluate with the DEP the opportunity for SLV to receive a water allocation permit if applied for.  All Board members present voted in favor.

ü     Fr. Joe Quinlan/Walter Lohmann made a motion to approve proposal from Pelco Heating and Air-conditioning for labor to maintain heat/ac for Clubhouse and Guardhouse.  All Board members present voted in favor.

ü     Kevin Byrne/Fr. Joe Quinlan made a motion to accept a $100 donation from the Pet Club.  All Board members present voted in favor.

ü     Kevin Byrne/Warren Van Nosdall made a motion to accept a $100 donation from the Woman’s Club.  All Board members present voted in favor.

ü     Kevin Byrne/Fr. Joe Quinlan made a motion to accept an anonymous resident donation of $2700.  All Board members present voted in favor.

ü     Kevin Byrne/Fr. Joe Quinlan made a motion to accept a podium from Bill Myers to be used for outside activities.  All Board members present voted in favor.

 

Meeting adjourned 11:30 AM

 

Respectfully submitted,

 

Richard Carpenter                                                      David Anderson                                               Administration Manager                                            Board Secretary