Minutes
for the Business Meeting
Call to order
Flag Salute:
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø David Anderson
Ø
Walter Lohmann
Ø Father Joe Quinlan (absent)
Ø
Raymond Johnson
Ø
Ned Hammond
Ø
Roger Nicholson
Ø
Cathleen Sullivan
Ø
Warren Van Nosdall
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Jim Sullivan
Security
Manager:
Ø
Captain Harold Taylor
Resident
Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Approval of Minutes:
Motions
to approve preliminary drafts with corrections of the minutes for the June 17th
Workshop Meeting and the June 24th Business Meeting were made by David
Anderson/Roger Nicholson and David Anderson/Walter Lohmann, respectively. All board members present voted in favor.
Treasurer’s
Report:
By
Ray Johnson:
Ø
To date the income budget is $1,260,245; the expense is $1,283,422; and
the variance $23,177.
Ø
To date the actual income is $1,296,190; the expense is 1,344,760; and
the variance $48,570.
Ø
The BOT end of the year budget review is scheduled for July 29th.
Maintenance Report:
By
Jim Sullivan:
Ø
The Maintenance Department is short one man.
Ø
In May 468 work orders were received, 441 were completed, and 27 remain
open.
Ø
To date Maintenance has cleaned gutters on 80 buildings. We are currently accepting proposals for
outside contractors to clean gutters.
Security Report:
By
Captain Harold Taylor:
Ø
Security reported 10 medical emergencies, 3 assists, one g/c, and one
motor vehicle violation in June.
Ø
Boat registrations are complete.
All boats are numbered.
Ø
Walter Lohmann advised that one boat will be up for bid. The owner could not be located. Bids must be received in the Administration
Office by August 27th.
Administration Report:
By
Richard Carpenter:
Ø
12 chairs for the pool deck will be delivered on Saturday. The chairs were donated by the Socializers.
Ø
New runners in ladies’ room are designed to reduce slippage in wet
areas as well as being antimicrobial. We
will be putting them in the mens’ room if there are no problems with the
product.
Ø
We are waiting on the Department of Environmental Protection and Board
of Health to respond in reference to SLV backwashing the irrigation system and
pool into the lake. We are accepting
proposals from American Pool and Add-On Pools for a new filter system which
does not require backwash. The cost will
be approximately $4500 to $7000.
Ø
Ray Johnson advised any expenses for pool filter system should come out
of the capital equity account.
Ø
Roger Nicholson advised the filter system renovation will cause a
temporary pool closing.
Committee Reports:
Ø
N/A
Trustee Reports:
Ø
Roger Nicholson advised that a long range plan is being developed for
landscaping and drainage renovations. He
has requested volunteers for his committee to inspect the property.
Ø
Ned Hammond advised that Whirl Construction will begin renovations of
the retaining wall and deck replacement at
Ø
Ned Hammond advised that a new work order software program has been
installed in the Maintenance Department.
Ø
David Anderson advised that the Rules and Regulations are being
reviewed by the Committee. Updated
copies will be printed.
Ø
The Golf Committee’s request for additional golf carts is being
reviewed by the Board of Trustees’ committee.
Ø
Cathleen Sullivan advised all garages will have a safety inspection
next year.
Ø
Kevin Byrne reminded residents to report violations to Security and not
approach residents.
Ø
Roger Nicholson advised that SLV is moving ahead with Brinkerhoff
Engineering’s proposal in reference to the water allocation permit.
Ø
Kevin Byrne advised we are researching a permit which would allow for
500,000 gallons of lake water use per day.
Action Items Reviewed:
Ø
Roger Nicholson advised that costs for vinyl siding replacement will be
established. Discussion will follow
during the August Workshop meeting.
Ø
The House Committee item was assigned to Cathleen Sullivan.
Ø
Clubhouse expansion was removed from the action items list.
Ø
Boathouse renovation was removed from the action items list.
Residents’
Comments/Business:
Ø
Jim Gilbert read a letter (attached) from Bill Myers in reference to
the lack of golf carts in
Ø
Mary Rigaut, of
Ø
Sophia Matyiku, of
Ø
Jim Gilbert agreed the BOT needs to reconsider children’s hours.
Ø
Sandy Dwyer reminded the BOT that concrete replacement,
air-conditioning, and Clubhouse maintenance should be concentrated on before
considering Clubhouse expansion.
Ø
Jane Carbone, of 16 Andover Ct., would like veterans stone installed
before Veteran’s Day.
Unfinished Business:
Ø
N/A
New Business:
Ø
Kevin Byrne reviewed the updated liaison responsibilities with the
Board of Trustees.
Ø
Milton Gale presented a proposal to the Board of Trustees to place a
monument stone honoring veterans. Joseph
Uras Monuments has offered to donate an engraved monument stone, deliver, and
install.
Ø
Starting in 2005, the replacement plan will include garage doors.
Ø
Replacement plan for siding has been increased from 30 to 40 years.
Ø
Roger Nicholson recommends that air-conditioning for Clubhouse be
included in the replacement plan.
Announcements:
Ø
N/A
ü
Kevin Byrne/Ray Johnson made a motion to approve donation of an
exercise bike from Irma Ferraris. All
Board members present voted in favor.
ü
Warren Van Nosdall/Roger Nicholson made a motion to accept 12 dining
chairs for the pool deck, 12 green chairs for the recreation areas, 2
microphone stands, and curtain wings for the Ballroom stage, and a coat rack
for the lobby. All Board members present
voted in favor.
ü
Walter Lohmann/Warren Van Nosdall made a motion to accept the gift of a
veterans monument stone from Joseph Uras Monuments and install the veterans’
monument at the front gate flag pole.
ü
Walter Lohmann/Roger Nicholson made a motion to approve up to $6356 for
filter replacement using capital equity funds.
All Board members present voted in favor.
Meeting adjourned
Respectfully
submitted,
Richard Carpenter
David Anderson Administration
Manager
Board Secretary