Minutes
for the Business Meeting
Call to order
Flag Salute:
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø David Anderson
Ø
Walter Lohmann
Ø Father Joe Quinlan
Ø
Raymond Johnson
Ø
Ned Hammond
Ø
Roger Nicholson
Ø
Cathleen Sullivan
Ø
Warren Van Nosdall
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Jim Sullivan (absent)
Ø
Ray Pollack, Maintenance Superintendent
Security
Manager:
Ø
Captain Harold Taylor
Resident
Attendance:
FINAL COPY WILL INCLUDE ATTENDANCE
Approval of Minutes:
Motions
to approve preliminary drafts with corrections of the minutes for the July 15th
Workshop Meeting and the July 22nd Business Meeting were made by David
Anderson/Walter Lohmann and David Anderson/Cathleen Sullivan,
respectively. All board members present
voted in favor.
Treasurer’s
Report:
By
Ray Johnson:
Ø
Through July, the budget variance is unfavorable by $49,692.
Ø
According to the 5 month projection, a variance to the budget of $8,694
is expected.
Ø
A motion to approve the adjusted budget was made. (See Motions)
Ø
The Board of Trustees has prepared budget figures for 2005. The 2005 budget will be approved at a future
meeting.
Ø
Kevin Byrne advised that Ray Johnson will resign effective September 1,
2004. Ray has been a member of the Audit
and Finance Committees and served as Assistant Treasurer, Treasurer, and a
Trustee on the Board since 1994. He has
done a phenomenal job.
Maintenance Report:
By
Ray Pollack:
Ø
In July 386 work orders were received, 350 were completed, and 36
remain open.
Ø
Siding repair is ongoing.
Ø
Roger Nicholson reviewed open work orders as of August 18th. He requested that Maintenance no longer
remove trees and shrubs from foundation plantings unless they are dead or a
potential maintenance problem. This
reinforces the current Association policy.
Ø
Roger Nicholson would like to see a policy in place requiring
Maintenance to notify the resident of the status of their work orders for
concrete.
Ø
Ned Hammond will meet with Joyce, Jim, and Ray to put the above
policies in place.
Security Report:
By
Captain Al Byrnes:
Ø
Kevin
Byrne introduced Captain Al Byrnes.
Ø
Security reported 28 incidents in July.
57% are medical with the majority being falls.
Ø
Guard training is being conducted in reference to irrigation pump, room
rentals, etc.
Ø
Parking violations are an ongoing problem. Security will try to resolve minor problems
before instituting violations procedures.
Ø
Gate opening procedures are under review.
Ø
Captain Byrnes warned residents against phone soliciting scams.
Administration Report:
By
Richard Carpenter:
Ø
Our insurance agent, Don Warren, confirmed that chimney cleaning every
two years as opposed to every year would be acceptable. The next required chimney cleaning or waiver
submission if chimney is not used will be
Ø
Wentworth is attempting an adult community Olympics this year. It is dependent upon responses from other
communities. SLV has given a positive
response. Further information is
pending.
Ø
Nicole will open bids for the canoe on
Ø
Pool closing is scheduled to take place September 7th. The furniture will remain on the pool deck
for a couple of weeks afterward for sunbathers.
Ø
The Administration Office will be closed on Labor Day, September 6th.
Committee Reports:
Ø
Fred Ruscio, of the Maintenance Committee, is following up on garage
door replacement and Comcast hardware installations in Village. He is receiving proposals for Clubhouse
air-conditioning replacement. Fred is
also looking for volunteers to join the Maintenance Committee.
Ø
John Petracca, Chairman of the Architectural Control Committee, advised
that the committee is prepared to provide specifications for garage door
replacement.
Trustee Reports:
Ø
Dave Anderson advised that updated SLV Rules and Regulations have been
submitted to the Board of Trustees for review.
A motion will be made a future meeting.
Ø
Ned Hammond advised that 116 out of 150 buildings have had their
gutters cleaned. He is receiving
proposals to clean gutters from outside contractors.
Ø
Ned Hammond advised that the retaining wall construction at 7
Ø
Ned Hammond advised that concrete has been delayed due to weather
conditions earlier this summer.
Ø
Roger Nicholson estimates the cost to replace wood siding on all the
buildings with vinyl would be approximately $6,000,000. The Board of Trustees’ consensus is that
financially, SLV will not benefit from this change. Walter Lohmann advised that vinyl siding
durability and aesthetics is not advantageous over our current wood siding.
Action Items Reviewed:
Ø
N/A.
Residents’
Comments/Business:
Ø
Marge Seufert thanked the Board of Trustees for maintenance to the
garbage bin areas on Western Reach.
Ø
Angela Vullo expressed disappointment with the amount of non-residents
using the facilities. Walter Lohmann
advised an electronic eye to help monitor the exit is being considered.
Ø
The resident at 16
Ø
Bruce Fowler appreciates extending chimney cleaning from one to every two
years.
Ø
John Petracca requested that the BOT consider paving blocks be put
under garbage area paths to prevent problems, such as with mud.
Ø
Beverly McKernan questioned the proposal for more stop signs. Ned Hammond advised the purchase of
additional stop signs is due to resident complaints.
Ø
Marlene Ellman thanked the Board of Trustees for extending the pool
dates. She requested that the Wentworth
Olympics take into consideration Association group activities before scheduling
events. Rich Carpenter will communicate
request to Wentworth.
Unfinished Business:
Ø
N/A
New Business:
Ø
N/A
Announcements:
Ø
N/A
ü
Walter Lohmann/Ned Hammond made a motion to hold a Veterans Memorial
ceremony after installation of the memorial.
The ceremony is subject to a detailed plan. All Board members present voted in favor.
ü
Dave Anderson/Warren Van Nosdall made a motion to approve the
ü
Kevin Byrne/Walter Lohmann made a motion to dissolve the SLV Endowment
Fund but to approve the continuation of the SLV Endowment Fund corporate
status. All Board members present voted
in favor except Roger Nicholson who voted against the motion.
ü
Fr. Joe Quinlan/Roger Nicholson made a motion to purchase a computer
and projector for use by the Board of Trustees and groups for presentations
utilizing the money donated by an anonymous resident. All Board members present voted in favor.
ü
Roger Nicholson/Warren Van Nosdall made a motion to increase the
Capital Equity fee from ¾ of 1% to 1% of the purchase price effective
ü
Ned Hammond/Walter Lohmann made a motion to expand the golf shed in the
amount not to exceed $35,000 to include everything except permits and taxes. All Board members present voted in favor.
Meeting adjourned
Respectfully
submitted,
Richard Carpenter
David Anderson
Administration Manager
Board Secretary