Shadow Lake Village

Minutes for the Business Meeting

September 23, 2004

 

Call to order 9:30 am.

 

Flag Salute: 

 

 

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     David Anderson (absent)

Ø     Walter Lohmann

Ø     Father Joe Quinlan

Ø     Ned Hammond (absent)

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

 

Administration Manager:

Ø     Richard Carpenter

 

Maintenance Manager:

Ø     Jim Sullivan

 

Security Manager:

Ø     Captain Albert Byrnes

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

FINAL COPY WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approval of Minutes:

Motions to approve preliminary drafts with corrections of the minutes for the August 19th Workshop Meeting and the August 26th Business Meeting were made by Warren Van Nosdall/Cathleen Sullivan and Warren Van Nosdall/Cathleen Sullivan, respectively.  All board members present voted in favor.

 

                                  Treasurer’s Report:

                                              

By Warren Van Nosdall:

Ø                Warren reviewed the proposed budget for 2005.  (attached)

Ø                Roger Nicholson reviewed the 30-year replacement plan and reserve funding.

 

Maintenance Report:

By Jim Sullivan:

Ø                 Maintenance is currently at full staff.

Ø                 Siding and painting are on a schedule.

Ø                 Water line leaks have taken a lot of time to fix.

Ø                 Parking numbers on spaces are being painted. 

Ø                 White lines are being painted on steps to make them more noticeable.

Ø                 Sand buckets will go out to all the buildings for resident use on ice.

Ø                 Snow removal procedures will be distributed in the Chatterbox.

 

Security Report:

By Captain Al Byrnes:

Ø              Walter Lohmann advised that an intercom system is planned to be installed in the guard house allowing conversation with the incoming cars.  We expect a savings in electricity for heat and air-conditioning due to the window remaining closed.

Ø              Al Byrnes advised children and joggers coming through the gate exit may or may not be family of a resident.  This has been hard to determine.

Ø              Parking violations are being tended.

Ø              Group/bus pickups can cause parking problems in the Village.

 

 

 

Administration Report:

By Richard Carpenter:

Ø                The request for Clubhouse reservations have gone out to the groups.

Ø                We are enforcing the no parking in front of the Clubhouse rule to ensure the ability of fire trucks to pass through the circle.

Ø                We are waiting for a confirmation letter from the insurance company in reference to inspecting and cleaning chimneys every two years instead of each year.

Ø                The broken weight machine in the men’s room has been replaced.

Ø                The pool deck is locked for the season.

 

Committee Reports:

Ø              Bruce Fowler presented the Site Ground Survey’s report.  (attached)

Ø              Anna Yurko advised that a pool season report will be included in the November Chatterbox.

 

Trustee Reports:

Ø                Roger Nicholson advised that gutter cleaning by outside contractors is under review.

Ø                Roger Nicholson advised that the Newcomers’ Reception will be held on October 14th.  Invitations will go out shortly.

Ø                Roger Nicholson advised that a meeting is going to be scheduled with Worthmore to discuss work order procedures.

Ø                Fr. Joe Quinlan advised the Billiard Room renovations are ongoing and should be completed in a week.

 

Action Items Reviewed:

Ø                N/A.

 

Residents’ Comments/Business:

 

Ø                                           A resident was concerned about a broken treadmill in the women’s exercise room.  Fr. Quinlan advised a determination to repair or replace will be made shortly.

Ø                                           Sandy Dwyer expressed concern about the Middletown fire inspection of the Association coming due.   Walter Lohmann advised we are working on an exemption from Middletown.

 

Unfinished Business:

Ø                Walter Lohmann advised that the installation date for the Veterans’ Stone has not yet been determined.  A ceremony will be held shortly afterward.

Ø                The consensus of the Board is to place an MIA flag at the pole by Security.

Ø                Roger Nicholson advised that Yvonne from Brinkerhoff Engineering has scheduled a meeting with the DEP to review the preliminary application for a water allocation permit.

Ø                Roger Nicholson advised that SLV currently has a policy in place requiring insurance limits for Association hired contractors.  Resident’s contractors should also have insurance limits added to policies and procedures.  A procedure will be proposed.

 

New Business:

 

Ø                The unclaimed boat was auctioned and sold to the highest bidder at a price of $155.00.

Ø                Kevin Byrne presented Ray Johnson with an engraved clock representing 10 years of outstanding service to the Association.

 

Announcements:

Ø                N/A

 

 

 

 

 

 

 

 

 

September 23, 2004 Motions:

Ø                Roger Nicholson/Warren Van Nosdall made a motion to require resident hired contractors to have a minium $500,000 in liability insurance when working on Association area.  All Board members present voted in favor.

Ø                Fr. Joe Quinlan/Cathleen Sullivan made a motion to confirm the telephone vote appointing Warren Van Nosdall to the position of Treasurer.  All Board members present voted in favor.

Ø                Kevin Byrne/Fr. Joe Quinlan made a motion to appoint Angela Vullo to the position of Trustee to fulfill the remainder of Ray Johnson’s term, which expired in June 2005.  All Board members present voted in favor.

 

Meeting adjourned 11:30 AM.

 

Respectfully submitted,

 

Richard Carpenter                                                      David Anderson                                               Administration Manager                                            Board Secretary