Shadow Lake Village

Minutes for the Business Meeting

October 28, 2004

 

Call to order 9:30 am.

 

Flag Salute: 

 

 

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     David Anderson

Ø     Walter Lohmann

Ø     Father Joe Quinlan

Ø     Ned Hammond

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

 

Administration Manager:

Ø     Richard Carpenter

 

Maintenance Manager:

Ø     Jim Sullivan (absent)

Ø     Ray Pollack

 

Security Manager:

Ø     Captain Albert Byrnes

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

FINAL COPY WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the September 16th Workshop Mtg., September 21st “State of the Village” Mtg., and the September 23rd Business Mtg. were made my Dave Anderson/Ned Hammond, Dave Anderson/Walter Lohmann, and Dave Anderson/Cathleen Sullivan, respectively.  All board members present voted in favor.

 

                                  Treasurer’s Report:

                                              

By Warren Van Nosdall:

Ø                The Treasurer’s report is attached.

 

Maintenance Report:

By Ray Pollack:

Ø                 389 Work Orders were received in October with 362 completed and 27 open.

Ø                 Siding and painting are on schedule.

Ø                 The irrigation pump will be shut off next week.

 

Security Report:

By Captain Al Byrnes:

Ø              We will begin to enforce the “no parking” rule in front of the Clubhouse.  Fire trucks must be able to make it around the loop.

Ø              Cpt. Byrnes reminded residents to change batteries in their smoke detectors.

Ø              He reminded residents to be careful of the dangers associated with portable heaters.

Ø              Walter Lohmann advised that he received a letter commending Al Byrnes for his service to the community.

 

Administration Report:

By Richard Carpenter:

Ø                The request for Clubhouse reservations have gone out to the groups.  We are waiting for schedules from the Republican Club, Library Committee, Shuffleboard, and Kiwanis.

Ø                In association with the Monmouth County Sheriff’s Department, the Dept. of Human Service’s Office on Aging has offered us a free seminar on traveling tips for seniors to be scheduled shortly.

Ø                Generations Online partnered with Medicare to offer seniors an introduction to the new Medicare discount program.  A representative will be here on November 17th at 10 am in the Clubhouse “Well”.

Ø                The sound system should be repaired shortly.  The company is waiting for a new wireless microphone to arrive before completing the work.

 

Committee Reports:

Ø              Bruce Fowler has received a request for group activities to be put on the website.  Mr. Fowler recommends a procedure be put in place.

 

Trustee Reports:

Ø                Warren Van Nosdall advised that complete financial reports for 2005 with budget and assessments should be available for residents in early December.

Ø                Roger Nicholson advised we have concluded an application to the state in reference to the DEP water allocation permit.  The DEP will not enforce 100,000 gallons per day requirement but will enforce 3 million gallons per month requirement.  Our current permit meets this requirement.

Ø                Roger Nicholson advised Capital Equity fee is being increased from ¾ of 1% to 1% of purchase price of the home effective January 1st.

Ø                Roger Nicholson reviewed a proposed long range plan for the Village to include replacement of office ventilation system, repairs to the Andover Court sewer system, and a shed for the pool area scheduled for 2005.

Ø                Ned Hammond advised improvements to the maintenance work order system may include the “Wentworth Connect” software program.

Ø                Ned Hammond advised that expansion of the golf shed is ongoing.

Ø                Ned Hammond advised that tree and shrubbery removal and concrete replacement is an ongoing process that requires scheduling of outside contractors.

Ø                Cathleen Sullivan advised the House Committee has visited three other adult communities in hopes of bringing in new ideas for renovations to the SLV Clubhouse.

 

 

 

 

Residents’ Comments/Business:

 

Ø                                           Tony Organek, Co-chair of Safety and Security Committee, requested BOT opinion in reference to use of kerosene heaters, candles, and sand removal procedures.  He will be putting an article in a future Chatterbox.

Ø                                           Mike Weber requested that BOT provide copies of displays used during BOT meetings.  He also believes a study of Clubhouse use should be done before an expansion.  He also recommended proposed SLV magnetic Refrigerator Cards be put in the Chatterbox to be cut out by residents.  Mr. Weber feels that the ventilation system in office should be investigated to see if there is a building code enforcement violation.  He also asked why money has been allocated to the purchase of a new mower for the golf supervisor’s business.  Kevin Byrne advised we are lending the money to purchase the mower due to contractual obligations.

 

Unfinished Business:

Ø                N/A

 

New Business:

 

Ø                N/A.

 

Announcements:

Ø                N/A

 

October 28, 2004 Motions:

Ø                Kevin Byrne/Roger Nicholson made a motion to approve $10,000 payment due to Worthmore representing reimbursement of an insurance deductible relating to a lawsuit in which SLV has indemnified Worthmore.  All Board members present voted in favor.

Ø                Dave Anderson/Ned Hammond made a motion to approve the revised golf contract for 2005 to include the purchase of a used Toro Rotary mower in the amount of $6,900 with a  three-year payback from Bob Donofrio.  All Board members present voted in favor.

Ø                Warren Van Nosdall/Walter Lohmann made a motion to table the proposed motion to purchase “emergency procedures” magnetic refrigerator cards until further discussion.  All Board members present voted in favor.

Ø                Walter Lohmann/Warren Van Nosdall made a motion to approve changing ACC guidelines to require resident chimney inspections every other year as opposed to the current annual requirement as approved by the insurance company.  All Board members present voted in favor.

Ø                Walter Lohmann/Cathleen Sullivan made a motion to approve the proposal for 2005 from American Pool Company with a 2% increase to $20,385 and a 3% and 0% increase for the following two years.  All Board members present voted in favor.

Ø                Walter Lohmann/Ned Hammond made a motion to approve a free seminar on November 17th at 10:00 am in the Clubhouse presented by Generations Online for residents interested in the Medicare discount program.  All Board members present voted in favor.

Ø                Kevin Byrne/Walter Lohmann made a motion to approve “Tips for Senior Travelers” seminar to be presented by the Dept. of Human Services in association with the Monmouth County Sheriff’s Office to be scheduled in the Ballroom.  All Board members present voted in favor.

Ø                Warren Van Nosdall/Kevin Byrne made a motion to approve the proposed 2005 budget.  All Board members present voted in favor including Dave Anderson who voted in favor by Proxy.

 

Meeting adjourned 11:30 AM.

 

Respectfully submitted,

 

Richard Carpenter                                                      David Anderson                                               Administration Manager                                            Board Secretary