Minutes
for the Business Meeting
Call to order
Flag Salute:
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø David Anderson (absent)
Ø
Walter Lohmann
Ø Father Joe Quinlan
Ø
Ned Hammond
Ø
Roger Nicholson
Ø
Cathleen Sullivan
Ø
Warren Van Nosdall
Ø
Angela Vullo
Administration
Manager:
Ø
Richard Carpenter
Maintenance
Manager:
Ø
Jim Sullivan
Ø
Chris Tensen
Security
Manager:
Ø
Captain Albert Byrnes
Resident
Attendance:
FINAL COPY WILL INCLUDE ATTENDANCE
Approval of Minutes:
Motions
to approve preliminary drafts of the minutes for the October 21st Workshop Mtg.
and the October 28th Business Mtg. were made by Cathleen Sullivan/Walter
Lohmann and Ned Hammond/Roger Nicholson, respectively. All board members present voted in favor.
Treasurer’s
Report:
By
Warren Van Nosdall:
Ø
The 2005 budget will be distributed in the December CBX. Unit assessments will be included in the
budget.
Ø
The monthly expense budget for 2005 needs to be prepared by the Board
of Trustees.
Ø
A net operating loss of $30,000 is showing to date for 2004.
Ø
Water line repairs resulted in $40,000 in expenses for June, July, and
August.
Ø
Termites and waterline leaks made bulk of deficit.
Maintenance Report:
By
Jim Sullivan:
Ø
Maintenance is currently one man short.
Ø
272 work orders have been placed in October. 256 are completed and 16 remain open.
Ø
Siding and painting are ongoing.
Ø
Major concrete repairs have been completed for 2004. Maintenance will continue patch work for
concrete as necessary.
Security Report:
By
Captain Al Byrnes:
Ø
Security
averages 24-28 reported incidents each month.
Ø
We
expect additional traffic during the holidays.
Al requests residents make sure their guests obey our parking rules.
Ø
Residents
need to be aware of traffic when walking on the streets. Wear light colored clothing. Al recommended a phone chain be set up for
residents to use to improve communication when necessary.
Ø
Ned
Hammond advised that if SLV purchases the Wentworth Connect software a message
could be left on every resident’s phone simultaneously.
Administration Report:
By
Richard Carpenter:
Ø
The Clubhouse activities calendar is complete, but conflicts need to be
worked out with the group leaders before issuing final copies.
Ø
The music on Channel 21 will be repaired shortly.
Ø
The Office will be closed on November 25 and 26.
Ø
The Ballroom floor repairs have been scheduled for December 16, 17, and
18. Bingo, Bodies in Motion, and
Exercise Group will need to cancel or move.
The BOT meeting will be held in the Shrewsbury/Navesink room.
Ø
Assessment coupons have been ordered and will arrive in December.
Ø
We will receive a check from the insurance company in reference to
damage done by a U-Haul to the Security Gatehouse.
Ø
If any groups would like to have special events posted on the SLV
Website, please send an e-mail to Bruce Fowler or put a flyer in the website
mail slot. E-mail is the preferred
method.
Committee Reports:
Ø
Bruce Fowler advised that after a meeting with Rich Carpenter, Dave
Anderson, and Nicole Patterson it was determined that groups can be responsible
for supplying Bruce with advertisements for activities on the Website. They can send him an e-mail or leave a flyer
in his box outside the Administration Office.
Trustee Reports:
Ø
Walter Lohmann advised that he, Ned Hammond, and Kevin Byrne have met
with the Captain of
Ø
Walter Lohmann advised that t he Comcast meeting proved to be
successful. Security keeps a log of when
Comcast is in the Village. Fred Ruscio
will be called to monitor any work being done by Comcast.
Ø
Walter Lohmann advised procedures for emergency entry into a unit will
be reviewed.
Ø
Cathleen Sullivan advised the House Committee will meet at Tuesday,
November 30th at
Ø
Ned Hammond advised BOT members have visited Society Hill Association
to see how Wentworth Connect System is of benefit to their property. The BOT is considering utilization of the
software.
Ø
Roger Nicholson advised residents that Maintenance procedures are going
to be changed from being reactive to proactive.
The work order process is going to be reviewed. Site wide long range plans are being
established.
Ø
Chris Tensen stated that Wentworth Connect would add a lot of value to managing
work orders in Village.
Ø
Angela Vullo advised Marlene Ellman from Socializers is working on
safety procedures for the SLV Walk-a-Thon.
Capt. Al Byrnes and Sgt. Parisi will be present to assist.
Ø
Kevin Byrne thanked all volunteers who helped with the flu shots.
Residents’ Comments/Business:
Ø
Margaret McKenna recommended Maintenance men wear light
colors/reflective clothes so they are more visible.
Ø
John Petracca recommended an article be put in the Chatterbox to review
funding necessary for long range plans.
Ø
Al Zaleski advised leaf clean up needs to be finished on Western
Reach. Jimmy advised that Down to Earth
is still working on Western Reach.
Ø
Kevin Byrne reminded residents that a contract is being reviewed for
site wide gutter cleaning.
Unfinished Business:
Ø
N/A
New Business:
Ø
N/A.
Announcements:
Ø
Kevin Byrne advised December meetings are scheduled for December 9th
(Workshop), December 14th (Evening Budget Mtg.), and December 16th
(Business Mtg.).
Ø
Warren Van Nosdall/Angela Vullo made a motion to accept a new coat rack
from the Socializers. All Board members
present voted in favor.
Ø
Dave Anderson (by proxy)/Roger Nicholson made
a motion to approve attached amendment to the 2005 golf contract. All Board members present voted in favor.
Ø
Kevin Byrne/Roger Nicholson made a motion to
accept a $100 Pet Club donation. All
Board members present voted in favor.
Ø
Fr. Joe Quinlan/Roger Nicholson made a motion
to approve two contracts for Clubhouse maintenance. Worthmore Maintenance will supply a porter 5 days a week for $29,000 a
year. Class “A” Cleaners will clean the
Clubhouse 3 days a week at a cost of $9,921.60 a year plus $306 for each carpet
cleaning and $100 a month for Ballroom floor maintenance. The contracts would be effective
Meeting adjourned
Respectfully
submitted,
Richard Carpenter
David Anderson
Administration Manager Board
Secretary