Shadow Lake Village

Minutes for the Business Meeting

December 16, 2004

Call to order 9:30 am.

Flag Salute:

Roll Call:

Trustees:

Ø Kevin Byrne

Ø David Anderson

Ø Walter Lohmann

Ø Father Joe Quinlan (absent)

Ø Ned Hammond

Ø Roger Nicholson

Ø Cathleen Sullivan

Ø Warren Van Nosdall

Ø Angela Vullo

Administration Manager:

Ø Richard Carpenter

Maintenance Manager:

Ø Jim Sullivan

Security Manager:

Ø Captain Albert Byrnes

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the November 11th Workshop Mtg. and the November 18th Business Mtg. were made by David Anderson/Walter Lohmann and David Anderson/Cathleen Sullivan, respectively. All Board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø Water line breaks continued through November. We are over budget $43,500 for the year.

Ø Concrete is over budget for the month of November but is still under budget for the year.

Ø See attached Treasurer’s Report for additional information.

Maintenance Report:

By Jim Sullivan:

Ø 203 work orders were placed in November, 179 were completed, and 24 remain open.

Ø Buckets of sand will be dropped off at all entrances for resident use.

Security Report:

By Captain Al Byrnes:

Ø 24 incidents were reported in November.

Ø Capt. Byrnes recommended dog walkers be cautious in snow and at night.

Ø Capt. Byrnes warned residents of phone and door to door scams. Any suspicious people on property should be reported to Security.

Ø 424 visitors were received on Thanksgiving Day.

Administration Report:

By Richard Carpenter:

Ø The Clubhouse activities calendar is complete, but conflicts need to be worked out with the group leaders before issuing final copies.

Ø The Ballroom floor is scheduled to be repaired on Dec. 16, 17, and 18. Bingo, Bodies in Motion, and the Exercise Group will need to cancel or move.

Ø Coupons have been ordered. Some residents have already received them. If you do not receive your coupons this week, please call the Administration Office.

Ø If any groups would like to have special events posted on the SLV Website, you may send an e-mail to Bruce Fowler or put a flyer in the Website mail slot. E-mail is the preferred method.

Ø Angela Vullo recommends monthly direct debit be considered. Angela will meet with Warren Van Nosdall to discuss.

Committee Reports:

Ø N/A

Trustee Reports:

Ø Roger Nicholson advised that if a group is recognized by the BOT and supplies a financial report to the Association, they are covered by SLV insurance. This has been a concern for the Socializers’ Walk-a-Thon.

Ø Roger Nicholson reconfirmed with the BOT that Channel 21 is for groups recognized by the Association only.

Residents’ Comments/Business:

Ø Ella Doland, Condo Rep on Eastport Court, advised residents are not happy with the non-slip epoxy used on their stairs. It is not aesthetically pleasing and treads have gaps between them. Ned Hammond and Jim Sullivan will check on this matter.

Ø Mrs. Ryan from 73 Lexington Ct. advised 63 and 73 Lexington have had flooding problems. This poses health problems for residents. Jim Sullivan advised problem is coming from resident’s garbage disposal upstairs. Jim will investigate. Also complaint of plumber requesting cash at the time of service.

Ø Bill Rigney feels garbage disposals should not be allowed. Walter Lohmann will review with the Architectural Control Committee.

Unfinished Business:

Ø N/A

New Business:

Ø N/A.

Announcements:

Ø N/A

December 16, 2004 Motions:

Ø Ned Hammond/Roger Nicholson made a motion to authorize the leasing of a new truck not to exceed $450 a month and effective 1/1/05. All Board members present voted in favor.

Ø Ned Hammond/Walter Lohmann made a motion to approve Wentworth’s proposal for Wentworth Connect software in the amount of $3,000.00 plus tax annually. The contract will include a clause stating all information on Wentworth Connect software remain owned by SLV and returned to SLV upon termination. All Board members present voted in favor.

Ø Warren Van Nosdall/Roger Nicholson made a motion to approve proposed 2005 Capital Equity planned/ budget expenses as presented (attached). Individual items will be voted on pending firm proposals. All Board members present voted in favor.

Ø Dave Anderson/Walter Lohmann made a motion to accept the SLV Auxiliary donation of $200 to be used for repairs to the Ballroom kitchen. All members present voted in favor.

Ø Walter Lohmann/Warren Van Nosdall made a motion to accept gifting in the amount of approximately $1,100.00 from Worthmore Construction for emergency refrigerator cards.

Meeting adjourned 10:45 AM with a motion by Kevin Byrne/Warren Van Nosdall.

Respectfully submitted,

Richard Carpenter David Anderson Administration Manager Board Secretary

Treasurer’s Report (Attachment)

	Month Actual	Month Over Budget	Year Over/or Below Budget
Water Line Leaks	15.4 K	14.4K	43.5K
Concrete	33.0K	31.0K	10.0K
Painting	--5900	--4700	--1600

Loss for Month = --3400

Cumulative Loss = --49,400

Reserve Started 84.5K – 49.4K = 35.1K