Minutes [bah1]for Workshop Meeting
Call to order
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
Mary Carhart (absent)
Ø Karl Strauch (absent)
Ø
Father Joe Quinlan
Ø David Howell
Ø
Walter Lohmann
Ø
Raymond Johnson
Ø
David Anderson
Ø
Ned Hammond
Administration
Manager:
Ø
Richard Carpenter
Resident
Attendance:
FINAL DRAFTS WILL INCLUDE
ATTENDANCE
Workshop Meeting:
Review of minutes:
Review of the minutes for the December 11th Workshop, December 16th General, and December18th Business Meetings was completed. They will be prepared for acceptance at the January 22nd Business Meeting.
Treasurer’s Report: Ray
Johnson
Ø
The end-of-year financials have not been completed for review.
Action Items Reviewed:
Ø
Electrical box painting is ongoing.
JCP&L will be replacing wood light poles with fiberglass poles when
necessary.
Committee Reports:
Ø
N/A
Unfinished Business:
Ø
Dave Howell recommended offering a $25.00 season guest pass for the
golf course. Day and weekend passes
would remain in effect. Dave Howell
recommended that volunteer golf rangers patrol the golf course and as an
incentive receive a $25.00 annual guest pass for the golf course. The pass would be valid from January 1
through December 31st. He
will make a motion at the January 22nd Business Meeting.
Ø
One Isuzu truck lease has expired.
The truck will be returned and replaced with a new leased truck. Ned Hammond will make a motion at the January
22nd Business Meeting.
Ø
Ned Hammond would like the Maintenance Department to clean all garbage
bins as necessary. He is also
reconsidering the placement of the bins.
Ø
Kelly Maintenance proposed to increase the Clubhouse maintenance
contract by approximately 15%. The Board
of Trustees will review the proposal.
Ø
Fr. Joe Quinlan has received a proposal to restore the pool tables in
the Billiard room. The Liaison will
review the proposal. Proposals to
replace the carpeting in the Billiard room will be accepted.
New Business:
Ø
New procedures are under consideration for delinquent accounts and
foreclosures. A motion will be made to
approve the assessment of interest on delinquent accounts over $2,000.00.
Ø
The Board of Trustees is considering allowing advertisements on our website. This will produce a small income for
SLV. The consensus of the BOT is to
allow advertising.
Ø
Walter Lohmann recommended requiring all new homeowners to purchase a
gate pass. The consensus of the Board is
to require this procedure. A motion will
be made at the January 22nd Business Meeting.
Ø
Kevin Byrne recommended requiring all new homeowners to participate in
the Direct Debit program to pay Association assessments. A motion will be made at the January 22nd
Business Meeting.
Ø
Appointment of Committee Chairmen for 2004 is under review by the Board
of Trustees.
Ø
Karl Strauch will be resigning from the Board of Trustees effective
February 16, 2004.
Trustees’ Reports
Ø
Ned Hammond has established a committee to do a site wide tree
survey. The goal is to determine what
trees should be trimmed or removed from the property. Joyce Kucera, Fred Ruscio, Bruce Fowler, Jim
Sullivan (Maintenance), and a representative from
Ø
Ray Johnson and Kevin Byrne met with Bud Lingner (previously Treasurer
of SLV) to discuss a proposed roof replacement schedule. Ray Johnson recommended the new plan be
implemented for 2005.
Announcements
Ø
The Business Meeting will be held on Thursday, January 22nd at
The Meeting Adjourned at
Respectfully submitted,
Richard Carpenter Karl Strauch
Administration Manager Board Secretary