Shadow Lake Village

Minutes [bah1] for Workshop Meeting

 March 18, 2004

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Mary Carhart (absent)

Ø     David Anderson

Ø     Father Joe Quinlan (absent)

Ø     David Howell

Ø     Walter Lohmann       

Ø     Raymond Johnson

Ø     Ned Hammond

Ø     Roger Nicholson

 

Administration Manager:

Ø      Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Review of minutes:

Review of the minutes for the February19th Workshop and February 26th Business Meetings was completed. They will be prepared for acceptance at the March 25th Business Meeting. 

 

Treasurer’s Report: Ray Johnson

Ø                                         Budget at the end of February is favorable by approximately $37,000.

Ø                                         Snow expenditures may exceed budget this year.

Ø     Worthmore insurance reimbursement is showing as a receivable.

Ø     Delinquencies are down to 9 units.  There are 3 liens, one resident has been placed on a payment schedule, and 1 foreclosure is pending a title search.

Ø     Some golf fees are 90 days delinquent.

Ø     Ray recommended notification be made to residents stating delinquent accounts will not be able to vote in upcoming Board of Trustees election.

Ø     3 units have been charged incorrectly for their assessments.  2 since 2000.  1since occupancy of current owner.

Ø     Replacement account currently covers roofing and siding.  Based on new survey, Ray feels the account is over funded.

 

Action Items Reviewed:

Ø     Roger Nicholson has assumed responsibility for the Long Range Planning Committee. 

 

Committee Reports:

Ø     N/A

 

 

 

 

 

Unfinished Business:

Ø     Rich Carpenter advised that 16 residents have not responded to our letters reminding them of the chimney cleaning requirements.  Rich Carpenter will call them to find out their intentions.  If calls are ignored, Rich will contact attorney for guidance.

Ø     Ned Hammond advised that the Tree Survey Committee walked throughout Lexington Court and Lexington Cul-de-sac and determined 40 trees need to be trimmed or removed from area.  Two River Tree will complete this project in the amount of $4200.00.

Ø     Ned Hammond advised that Roto Rooter’s video of the sewer system on Andover Court shows four sags in the sewer line.  Sewer line also has debris build up.  A proposal to replace portions of the system from Berkowsky and Associates is expected.

Ø     Ned Hammond advised that sand will be vacuumed from parking areas on April 7, 8, and 9.  Residents will be notified.

Ø     Ned Hammond advised concrete replacement survey resulted in $103,000 worth of necessary replacement.  These repairs will be done throughout the next couple of years.

Ø     Roger Nicholson advised that he is preparing for and determining costs for a Volunteers Reception.  He is awaiting responses from groups.

Ø     Roger Nicholson advised that an agenda is being prepared for the Newcomers Reception.  Committees will be sent invitation letters.  The expected date is April 21st.

 

New Business:

Ø     Ned Hammond has made up a building inspection checklist.  A schedule of inspections will be prepared.

Ø     Rich Carpenter advised that 2 Villa 100M models have been charged incorrect assessments since 2000.  One Villa 100M model has been incorrectly charged since occupancy of current resident.  The consensus is that residents be reimbursed.  A motion will be made at the March 25th Business meeting.

Ø     Roger Nicholson reviewed Board of Trustees goals for long-range repair and replacement.

Ø     Roger Nicholson presented the Welcome Packet checklist to the Board of Trustees.

Ø     Ned Hammond advised that he has attempted to contact a representative from Verizon to request maintenance on their utility boxes.  He will continue trying.

Ø     Ned Hammond advised that he is accepting proposals for a professional engineering survey for paving that Shadow Lake Village is responsible for.

Ø     Ned Hammond reviewed Maintenance garbage removal procedures with the Board of Trustees.  Ned is currently accepting proposals for trash removal.

Ø     Kevin Byrne advised that Dot and Walter Erosh are the Election Committee Chairpeople.  Election procedures have been implemented.

 

Trustees’ Reports

 

Ø     Ned Hammond advised that a new computer has been purchased for the Maintenance Department.  Resident will be able to e-mail Maintenance in the near future.

Ø     Dave Howell advised that, with the assistance of Katsy Willey, he has found five resident dog owners who would be willing to walk the golf course and scare off geese.  Bobby Donofrio, the golf superintendent, is in favor.

Ø     Dave Howell requested that a motion be made at the March 25th Business Meeting approving the Key Club’s request to hold their annual car wash on May 15th.  The rain date would be June 5th.

Ø     Dave Anderson advised that there is a resident only section of the website accessible by password.  The password will be advertised in the Chatterbox annually.

 

Announcements

Ø     The Business Meeting will be held on Thursday, March 25th at 9:30 am in the Ballroom.

 

Meeting adjourned at 11:15 am

Respectfully submitted,

 

 

Richard Carpenter                                 David Anderson

Administration Manager                        Board Secretary

 

 [bah1]