Shadow Lake Village

Minutes [bah1] for Workshop Meeting

 May 20, 2004

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Mary Carhart (absent)

Ø     David Anderson

Ø     Father Joe Quinlan

Ø     David Howell

Ø     Walter Lohmann       

Ø     Raymond Johnson

Ø     Ned Hammond

Ø     Roger Nicholson

 

Administration Manager:

Ø      Richard Carpenter

 

Wilkin & Guttenplan Representative:  Mike LoVerde

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Review of minutes:

Review of the minutes for the April 15th Workshop and April 22nd Business Meetings was completed. They will be prepared for acceptance at the May 27th Business Meeting. 

 

Wilkin & Guttenplan Presentation:  Mike LoVerde

Ø                 Mike LoVerde reviewed the 2003 audit draft with the Board of Trustees.

Ø                 The Association is in good financial shape with total assets to 1.8 million dollars.

 

Treasurer’s Report: Ray Johnson

Ø     The threat of foreclosure led to the full payment of a delinquent account.  The lien has been removed.

Ø     Please see attachment for income/expense report.

 

Action Items Reviewed:

Ø     N/A

 

Committee Reports:

Ø     N/A

 

Unfinished Business:

Ø     Roger Nicholson advised that New Jersey American Water Co. would not allow the Association to have a community insurance policy on water pipes.

 

 

 

 

 

New Business:

Ø     Walter Lohmann advised that the Architectural Control Committee is looking to modify ACC guidelines, particularly for patios, windows, and doors.

Ø     Dave Anderson advised that the Rules & Regulations will be reviewed by an ad-hoc committee.  Any recommended changes will be presented to the Board of Trustees.

Ø     Walter Lohmann advised that 22 boats are being stored at the point.  6 rowboats and 2 canoes are not registered with Security and will disposed of by the Association if not registered by June 1st.

Ø     Walter Lohmann reported that our attorney has advised that meeting with potential buyers to discuss SLV rules and regulations is not prudent and legalities may arise if it affects a closing.

Ø     Walter Lohmann advised that Emergency Refrigerator cards will be reviewed and updated as necessary.

Ø     Rich Carpenter advised that due to an error made in 2000, an owner has overpaid assessments by $508.00.  They will be reimbursed.

Ø     Walter Lohmann advised that Architectural Control Committee guidelines do not include how violations should be handled.  This will be reviewed.

Ø     Walter Lohmann received a petition from homeowners requesting pool hours for June 2004 revert to a 6pm closing as opposed to the currently contracted 4pm. The consensus of the BOT is to change the contract to a 6pm closing through June 26.

Ø     Ned Hammond advised that termite treatment certificates will be kept on file in the Administration Office.  Cavanaugh’s Exterminating will continue to be contracted annually in Shadow Lake Village.

Ø     Ned Hammond advised that outdoor carpeting in the entranceways are in need of replacement.  He is considering using non-slip mortar in place of the carpeting.

Ø     Ned Hammond advised that Falcon Engineering began site wide survey for paving.  Survey will be used for long-term replacement plan and funding preparation.

Ø     Dave Howell advised that plans to expand the golf course shed 50’ would include a concrete slab plus framework, heat, air-conditioning, and plumbing totaling approximately $5,000.00 and done by in-house labor.  Dave Howell would like to move ahead with the project this year.  The consensus of the BOT is to expand the shed by the end of 2004.

Ø     Ned Hammond advised that a retaining wall on Western Reach needs to be installed at the total cost of $3,467.00 from Down To Earth.

Ø     Ned Hammond advised that 2 wood garbage bins on Western Reach will be replaced with plastic bins for testing purposes.  Each bin costs $174.00, included in the above cost of $3,467.00.

Ø     Dave Howell advised that the current Department of Environmental Protection permit for SLV is a water registration permit.  Dave Howell would like to consider a water allocation permit, which allows for greater lake water use.  The consensus of the Board of Trustees is to contact Brinkerhoff Engineering for their opinion.

 

Trustees’ Reports

 

Ø     Ned Hammond advised that the installation of a retaining wall and deck at 7 Loch Arbor Way would cost approximately $90,000.

Ø     Dave Howell advised that the golf ranger volunteer program is moving along well.  Currently 18 volunteers are signed up to monitor the golf course.

Ø     Dave Howell advised that there has been a request for 2 additional golf carts.  Dave Howell would like the BOT to consider purchasing and storing two more golf carts.  Ben Nicosia feels the golf groups can raise approximately $2500 to $3000 towards the purchase.

Ø     Dave Anderson advised that Candidates’ Night is Wednesday, May 26th at 7:30 pm.

Ø     Roger Nicholson advised that the SLV insurance requirements for SLV hired contractors is pending acceptance by the BOT.  This does not include residents’ contractors.  The BOT will make a motion at the May 27th Business meeting.

Ø     Roger Nicholson prepared a plan for replacement of capital items, which is available for review by the BOT.

 

Announcements

Ø     N/A

 

Meeting adjourned at 11:15 am

Respectfully submitted,

 

 

Richard Carpenter                                 David Anderson

Administration Manager                        Board Secretary

 

 [bah1]