Shadow Lake Village

Minutes for Workshop Meeting

 June 17, 2004

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Ned Hammond
Ø     David Anderson

Ø     Father Joe Quinlan

Ø     Walter Lohmann       

Ø     Raymond Johnson (absent)

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

 

Administration Manager:

Ø      Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reorganization Meeting:

Ø     Four candidates were elected to the Board of Trustees with the terms chosen according to the highest number of votes received.  The 3-three year terms were given to Roger Nicholson (354 votes); Cathleen Sullivan (353 votes); and Warren Van Nosdall (347 votes).  Fr. Joe Quinlan (325 votes) received the one-year term.

Ø     Walter Lohmann/Ned Hammond made a motion to nominate Kevin Byrne for the position of President.  All Board members present voted in favor.  Ray Johnson voted yes by proxy (attached).

Ø     Fr. Joe Quinlan/Warren Van Nosdall made a motion to nominate Ned Hammond for the position of Vice-President.  All Board members present voted in favor.  Ray Johnson voted yes by proxy (attached).

Ø     Kevin Byrne/Cathleen Sullivan made a motion to nominate David Anderson for the position of Secretary.  All Board members present voted in favor.  Ray Johnson voted yes by proxy (attached).

Ø     Warren Van Nosdall/David Anderson made a motion to nominate Ray Johnson for the position of Treasurer.  All Board members present voted in favor.  Ray Johnson voted yes by proxy (attached).

Ø     Kevin Byrne/Cathleen Sullivan made a motion to nominate Warren Van Nosdall for the position of Assistant Treasurer.  All Board members present voted in favor. Ray Johnson voted yes by proxy (attached).

 

Workshop Meeting:

 

Review of minutes:

Review of the minutes for the May 18th General Meeting, May 20th Workshop, and May 27th Business Meetings was completed. They will be prepared for acceptance at the June 24th Business Meeting. 

 

Treasurer’s Report: Ray Johnson

Ø     Please see attachment for income/expense report.

Ø     Roger Nicholson reminded the Board of Trustees this year’s budget needs to be reviewed due to variances.  The consensus of the BOT is to address this immediately.

 

 

 

Action Items Reviewed:

Ø     Vinyl siding is under consideration for all the buildings in the Village.

 

Committee Reports:

Ø     N/A

 

Unfinished Business:

Ø     Fr. Joe Quinlan presented the House Committee’s plans to renovate the Billiard Room.  Total costs for all proposals are approximately $13,000.  The consensus of the Board of Trustees is to proceed with plans with exception of new windows, which makes up approximately $3,475.

Ø     In response to the Golf Committee’s request for 2 additional golf carts, Walter Lohmann reviewed prior Board meeting minutes stating that 2 golf carts were originally accepted as donations to SLV and were to be maintained by the Association.  The liability of golf cart use needs to be reviewed.  Walter Lohmann reviewed a draft golf cart policy for the Board of Trustees to consider.  The consensus of the BOT is not to allow for additional carts.

Ø     Roger Nicholson advised that we received a proposal from Brinkerhoff Engineering in the amount of $2,750 to meet with DEP to determine our chances of getting a water allocation permit.  Required tests could run from $2,000 to $50,000.  Roger feels that the BOT should approve the proposal.  The consensus of the BOT is to move ahead with proposal.

Ø     Walter Lohmann advised that Comcast will be on site to provide a demonstration for residents of the services they offer.  They will be providing refreshments at the pool parking area for those who attend.

Ø     Walter Lohmann advised that new stickers are being put on resident boats.  Several boats are still not registered.  Security is working on this.

Ø     Ned Hammond advised that a scale layout of proposed golf shed is under review.

Ø     BOT consensus was to allow for second IDs at no cost to residents.

 

New Business:

Ø     Roger Nicholson advised that Worthmore Insurance claims for $10,000 deductible reimbursement is under attorney review.

Ø     Kevin Byrne received a $100 donation from the Pet Club.  Motion to accept will be made at next BOT meeting.

Ø     Kevin Byrne received $2700 donation form an anonymous resident.  A motion to accept will be made at next meeting.

Ø     Kevin Byrne advised that Bill Myers would like to donate a podium to SLV.  The podium is to be used for outdoor events.  A motion will be made at the next BOT meeting.

 

Trustees’ Reports

 

Ø     N/A

 

Announcements

Ø     N/A

 

Meeting adjourned at 11:30 am

Respectfully submitted,

 

 

Richard Carpenter                                 David Anderson

Administration Manager                        Board Secretary