Minutes for Workshop Meeting
Call to order
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
Ned Hammond
Ø
David Anderson
Ø
Father Joe Quinlan
Ø
Walter Lohmann
Ø
Raymond Johnson
Ø
Roger Nicholson
Ø
Cathleen Sullivan
Ø
Warren Van Nosdall
Administration
Manager:
Ø
Richard Carpenter
Resident Attendance:
FINAL DRAFTS WILL INCLUDE
ATTENDANCE
Workshop Meeting:
Review of minutes:
Review
of the minutes for the July 15th Workshop and July 22nd Business Meetings was
completed. They will be prepared for acceptance at the August 26th Business
Meeting.
Security Captain
Introduction:
Ø
Walter Lohmann introduced Albert Byrnes, the
new Security Captain, to the residents and the Board of Trustees.
Treasurer’s Report: Ray
Johnson
Ø
As of July, the original budget is not being met. Adjustments will need to be made over the
next five months.
Ø
The Board of Trustees will submit their adjustments to Ray Johnson so
he can prepare a budget for the balance of the year.
Action Items Reviewed:
Ø
N/A
Committee Reports:
Ø
N/A
Unfinished Business:
Ø
Walter Lohmann will make a motion that the Trustees approve a ceremony
to take place during the installation of the
Ø
Dave Anderson advised the Golf Committee has requested use of two
additional golf carts. These golf carts
would be of no costs to the Association.
Dave Anderson requests that a new golf cart policy as presented by Roger
Nicholson be approved at the next Business Meeting. A motion will be made at the August 26th
meeting.
New Business:
Ø
Roger Nicholson advised that air-conditioning
replacement for the Clubhouse will be added to the replacement plan.
Ø
Roger Nicholson advised that he does not feel
there is any economic savings by installing vinyl siding on the residential
buildings. The consensus of the Board of
Trustees is to no longer consider vinyl siding.
Ø
Kevin Byrne received a request from Norma
Pratt to begin an SLV Sing-a-Long group.
Kevin recommends allowing her temporary use of the Clubhouse before
determining whether or not to make the group official. BOT consensus agreed.
Ø
Kevin Byrne advised the SLV Endowment Fund
Committee has determined that obtaining approval to allow for tax deferred donations
to SLV is not attainable. Consensus of
the Board of Trustees is to continue the corporate status of the Endowment
Fund.
Ø
Ned Hammond would like the Board’s
consideration to install stop signs where the painted stops signs are on the
roads. If approved, stop signs will no
longer be painted on the roads. The
consensus of the Board of Trustees is to go ahead with the project.
Ø
In reference to the monetary donations made
to the Association, Fr. Joe Quinlan has received a request for a laptop
computer and projector for use at BOT meetings, and another for a new fountain
in front of the Clubhouse. The consensus
for the BOT is to purchase the computer and projector.
Ø
Roger Nicholson recommends BOT increase the
Capital Equity fee from ¾ of 1% of the sale price of the unit to 1%. The consensus of the BOT is to increase the
Capital Equity fee effective January 1st. A motion will be made at the August Business
Meeting.
Ø
Ray Johnson reviewed the proposed replacement
plan for 2005.
Trustees’ Reports
Ø
Roger Nicholson has received recommendations for ground renovations
from the Grounds Committee. He will
present them to the Board at a future meeting.
Ø
Roger Nicholson would like the BOT to enforce Association policy to not
remove foundation plantings unless they are a maintenance problem or dead. Other requests will be completed only if time
allows. Maintenance has assisted
residents with shrub removal in the past.
Ø
Roger Nicholson reviewed the open work orders with the Board of
Trustees. A large number of them are for
concrete replacement.
Ø
Roger Nicholson advised Brinkerhoff Engineering will supply a copy of
the completed application for the water allocation permit shortly.
Ø
Ned Hammond advised that work at 7
Ø
Ned Hammond advised that
Ø
Ned Hammond is receiving proposals from outside contractors for gutter
repairs and cleaning.
Ø
Ned Hammond has a proposal for an addition (20’ x 30’) for the golf
course shed with a cost of $30,685 not including permits and tax. A motion will be made to begin the expansion
at the August Business Meeting.
Ø
Ned Hammond advised concrete replacement has been delayed due to
frequent rain.
Ø
Ned Hammond is waiting on a proposal from two garbage removal companies
for the entire Village.
Ø
Cathleen Sullivan advised that a resident in violation of parking
procedures has paid the $25 fine charged by the Violations Committee.
Ø
Cathleen Sullivan would like the BOT to consider requiring cars that
should be in garages to have another color sticker. This would improve Security’s ability to
determine who is in violation.
Ø
Walter Lohmann advised that August 27 is the deadline for bids on the unclaimed
canoe.
Ø
Kevin Byrne advised that the BOT will be attending the CAI conference
on September 18th from
Ø
Kevin Byrne advised the BOT is considering allowing Socializers to have
a “walk-a-thon” to raise money. Plans
have been requested by the BOT before approval can be given.
Ø
Kevin Byrne advised that updated Rules & Regulations have been
provided to the BOT for review. A motion
to accept will be made at a future meeting.
Announcements
Ø
N/A
Meeting adjourned at
Respectfully
submitted,
Richard
Carpenter
David Anderson
Administration
Manager Board
Secretary