Shadow Lake Village

Minutes for Workshop Meeting

 September 16, 2004

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Ned Hammond

Ø     David Anderson(absent)

Ø     Father Joe Quinlan

Ø     Walter Lohmann (absent)     

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

 

Administration Manager:

Ø      Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Review of minutes:

Review of the minutes for the August 19th Workshop and August 26th Business Meetings was completed. They will be prepared for acceptance at the September 23rd Business Meeting. 

 

Treasurer’s Report: Warren Van Nosdall

Ø                 The Treasurer’s report is attached.

 

Action Items Reviewed:

Ø                 The SLV Foundation item was removed.

 

Committee Reports:

Ø                 N/A

 

Unfinished Business:

Ø                 Ned Hammond advised that options for replacement of air-condition units in the Clubhouse are still under review.  Some compressors may be moved to build storage areas.  Ned Hammond would like the House Committee recommendations for storage areas.

Ø                 Cathleen Sullivan advised that Billiard Room renovations have begun.

Ø                 Rich Carpenter advised that Shadow Lake is still waiting for a written confirmation from the insurance company accepting that chimneys are to be cleaned every two years.

Ø                 Roger Nicholson advised that modifications to common areas by resident contractors require the filing of an insurance certificate in the Administration Office.  Insurance limits will be established.  Roger recommended insurance requirements for resident contractors working on common areas have the same insurance coverage as required by the Association.  He will consult with Don Warren and make a motion at the next Board of Trustees Meeting.

Ø                 Ned Hammond advised that the golf shed has been moved to a new location.  The expansion will begin after receipt of building permits.

Ø                 Fr. Joe Quinlan advised that renovations have started in the Billiard Room.  New carpet, new paint, new lights, and refurbished tables will be added.

Ø                 Fr. Joe Quinlan advised Boathouse electricity and Ballroom chandeliers will be checked for necessary repairs by an electrician.

 

New Business:

Ø           Roger Nicholson advised that Directors and Officers insurance limits are $15,000,000.  This insures the Board of Trustees.  Roger requested a quote for additional pollution coverage.

 

Trustees’ Reports

 

Ø           Ned Hammond advised a contractor will be contacted to repair the Boathouse dock.

Ø           Ned Hammond advised that quality control from Comcast will review our wiring in the Village.

Ø           Roger Nicholson reviewed the maintenance work orders that remain open over the past 27 months.  He will meet with Worthmore Maintenance to review procedures.

Ø           Kevin Byrne advised that the Board of Trustees will be leaving at 7:00 am on Saturday, September 18th to attend the CAI conference in Somerset.

Ø           Kevin Byrne advised that our attorney, Marty Barger will attend the State of the Association meeting.

 

Announcements

Ø           N/A

 

Meeting adjourned at 11:00 am

Respectfully submitted,

 

 

Richard Carpenter                                 David Anderson

Administration Manager                        Board Secretary