Shadow Lake Village

Minutes for Workshop Meeting

 October 21, 2004

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Ned Hammond

Ø     David Anderson

Ø     Father Joe Quinlan

Ø     Walter Lohmann

Ø     Roger Nicholson

Ø     Cathleen Sullivan(absent)

Ø     Warren Van Nosdall (absent)

Ø     Angela Vullo

 

Administration Manager:

Ø      Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Review of minutes:

Review of the minutes for the September 16th Workshop meeting, September 21st “State of the Village” meeting, and September 23rd Business meeting was completed. They will be prepared for acceptance at the October 28th Business Meeting. 

 

Treasurer’s Report: Kevin Byrne for Warren Van Nosdall

Ø                 The Operating fund revenues should start to increase over the next three months.

Ø                 The trend report has been changed to reflect the year-to-date budget only.

 

Action Items Reviewed:

Ø           There was discussion as to what major renovations are needed throughout the Village and how they should be scheduled.

 

Committee Reports:

Ø                 N/A

 

Unfinished Business:

Ø                 Walter Lohmann advised that we have received written confirmation from Middletown Township that SLV is in compliance with fire codes.  The next inspection is due October 2008.

Ø                 Roger Nicholson advised that Brinkerhoff Engineering established at a meeting with the DEP that SLV is not held to the 100,000 gallon a day requirement but to the 3,000,000 a month requirement.  The 100,000 gallons daily lake water use requirement is enforced for other types of facilities.

Ø                 Kevin Byrne advised that the $10,000 deductible for a claim filed against Worthmore is due.  Our attorney advised that SLV pay the $10,000 as Worthmore is indemnified contractually by Shadow Lake Village.  This clause has been eliminated from Worthmore’s current contract.  A motion will be made at the October 28th Business Meeting.

Ø                 Dave Anderson advised SLV is responsible for maintenance of the golf mower that is not in usable condition.  Bob Donofrio has requested that SLV buy a newer mower of which Bob will purchase from SLV over a five year period.  BOT consensus is to accept Bob’s proposal and add to the 2005 contract that the current mower is being given to Bob in as is condition.

 

New Business:

Ø                 Walter Lohmann recommends new emergency refrigerator cards be given to residents.  The current cards are out dated.  The consensus of the BOT is to accept a motion to approve.

Ø                 Roger Nicholson advised that an updated insurance article written by the Insurance Committee will be put in a future Chatterbox reconfirming insurance responsibilities between homeowners and Shadow Lake Village.

Ø                 Walter Lohmann advised that outstanding violations include white doors.  Letters will go out to homeowners.

Ø                 Rich Carpenter advised that we have received written confirmation from our insurance company allowing a change of procedures for chimney inspections.  Our current procedure for yearly inspection can be changed to every two years.  A motion will be made to approve the change.

Ø                 Walter Lohmann would like the Board of Trustees to reconsider a required meeting with prospective home buyers based on information received at a recent seminar.  The consensus of the BOT is to reconsider.  Cathleen Sullivan, Roger Nicholson, and Walter Lohmann will investigate a proposed procedure.

Ø                 Walter Lohmann advised that unit inspection procedures previously done by the Architectural Control Committee for a resident moving out should be reinstated.  Homes should be checked for ACC violations before a resident moves out.

Ø                 Kevin Byrne recommended that BOT/Architectural Control Committee consider requiring a restrictive covenant for residential modifications.  Kevin Byrne will investigate legalities.

Ø                 Walter Lohmann advised a proposal was received from American Pool for 3 years with increases of 2% 2005, 3% 2006, 0% 2007.  Walter Lohmann will make a motion to accept the contract at the Oct. 28th Business Meeting.

Ø                 Walter Lohmann advised that due to problems with a recent Ballroom rental the room rental agreement needs review.  Rich Carpenter proposed a new form for BOT review.

Ø                 Rich Carpenter reviewed a request from Generations Online to provide a seminar to the residents to show them how to use the Medicare Service website.  A motion will be made at the Oct. 28th Business Meeting.

Ø                 Rich Carpenter reviewed a request from the Monmouth County Department of Human Services (Office on Aging) in conjunction with the Sheriff’s Department to hold a seminar on senior air travel at Shadow Lake Village.  A motion to approve will be made at the Oct. 28th Business Meeting.

 

Trustees’ Reports

 

Ø                 Roger Nicholson reviewed the long range plan for capital equity expenses.

 

Announcements

Ø           N/A

 

Meeting adjourned at 11:30 am

 

Respectfully submitted,

 

 

Richard Carpenter                                 David Anderson

Administration Manager                        Board Secretary