Shadow Lake Village

Minutes for Workshop Meeting

 December 9, 2004

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Ned Hammond

Ø     David Anderson

Ø     Father Joe Quinlan

Ø     Walter Lohmann

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

 

Administration Manager:

Ø      Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Review of minutes:

Review of the minutes for the November11th Workshop meeting and November18th Business meeting was completed. They will be prepared for acceptance at the December 16th Business Meeting. 

 

Treasurer’s Report: Warren Van Nosdall

Ø                 Warren presented the Capital Equity plan for 2005.  The plan is not yet complete.

Ø                 There was discussion as to what is considered a Capital Equity expense and what is operating.

Ø                 The consensus of the Board of Trustees is to include a reserve in the Capital Equity budget.

 

Action Items Reviewed:

Ø           Cathleen Sullivan advised the House Committee has visited other clubhouses.  A proposed plan for Clubhouse renovations will be available in January.

Ø           Roger Nicholson and Ned Hammond recommended that air-conditioning units be replaced in the Clubhouse in 2005.  Proposals include Pelco, $59,000, and Brown, $53,000.  The consensus of the Board of Trustees is to approve the new air-conditioners.

 

Committee Reports:

Ø           The Safety Committee advised that the Walk-a-Thon will begin in the pool parking area and continue up Loch Arbor, Western Reach, and back to the Clubhouse.  Security will hand out flyers at the gate warning drivers of people walking.  Police, first aid, and Marion Security guards will be on-site to help with traffic.  Insurance coverage needs to be reviewed.  Walter Lohmann has reviewed recommended changes with the Board of Trustees.  A final presentation will be prepared for acceptance.

 

 

 

 

 

Unfinished Business:

Ø                 Ned Hammond advised the golf shed expansion has been approved pending survey of site density.

Ø                 Ned Hammond advised the Maintenance vehicle lease is coming due on January 9th.  Ned will make a motion to approve $450 a month or less for a new truck.  The type has yet to be determined.

New Business:

Ø                 N/A

 

Trustees’ Reports

 

Ø                 Warren Van Nosdall will forward specific budget questions to appropriate liaisons if needed at future BOT meetings.

Ø                 Roger Nicholson advised that the preliminary estimate for the Capital Equity fund is $147,000 to $180,000 by the end of 2005.

Ø                 Roger Nicholson advised terrorism insurance option was not chosen for the 2005 policy.  The umbrella policy coverage for 2005 is 15 million dollars.

Ø                 Ned Hammond advised that Maintenance procedures are being changed.  Changes are showing positive results.  Maintenance personnel are being given additional responsibilities.

Ø                 Ned Hammond advised Wentworth Connect incorporates work order system, financial information, and complete resident files.  Residents will be able to access their information on the Internet.  The BOT only will have access to all resident files.  Wentworth Connect presentation is scheduled for December 15th at Society Hill.

 

Announcements

Ø           Kevin Byrne announced that the Tuesday night General “Budget” Meeting will be held at 7:30 pm in the Ballroom.

 

Meeting adjourned at 1:30 pm

 

Respectfully submitted,

 

 

Richard Carpenter                                 David Anderson

Administration Manager                        Board Secretary