Shadow Lake Village

Minutes for the Business Meeting

February 24, 2005

Call to order 9:30 am.

Flag Salute:

Roll Call:

 

Trustees:

Ø     Kevin Byrne

Ø     David Anderson

Ø     Walter Lohmann

Ø     Father Joe Quinlan

Ø     Ned Hammond

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

Administration Manager:

Ø     Richard Carpenter(absent)

Maintenance Manager:

Ø     Jim Sullivan

Security Manager:

Ø     Captain Albert Byrnes(absent)

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the January 20th Workshop Mtg. and the January 27th Business Mtg. were made by Dave Anderson/Cathleen Sullivan and Dave Anderson/Walter Van Nosdall respectively.  All board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Attached

Maintenance Report:

By Jim Sullivan:

Ø          Maintenance is at full staff.

Ø          326 work orders were placed in January, 312 were completed and 14 remain open.

Ø          Awaiting proposals from contractors in reference to Andover Court sanitary line.

Ø          An additional proposal from Falcon Engineering was signed and returned in reference to the Loch Arbor retaining wall/deck.

Ø          Advised concrete for the golf shed expansion will begin soon.

Ø          Advised residents to get groceries early and use caution with the upcoming storm.

Security Report:

By Walter Lohmann:

Ø          Advised we will be installing a two way intercom system in the Guard House.  We expect a savings in electricity by keeping the window closed.

Ø           Advised that Security’s new radios are in service.

Ø          Advised a new Security vehicle is in service.

 

Administration Report:

By Richard Carpenter:

Ø          Richard Carpenter was excused

Committee Reports:

Ø          Fred Ruscio advised he has met with a senior tech from Comcast and they have taken care of some of the problems residents have been experiencing. Comcast will be replacing broken pedestals.

Trustee Reports:

Ø          Walter Lohmann advised that Rules and Regulations are here to protect all and enhance Shadow Lake Village’s quality of life for all.

Ø          Ned Hammond advised that we are moving forward with Wentworth Connect.  Anyone with a computer will be able to look at their own home information.  Ned also advised Cathleen Sullivan/Roger Nicholson/Ned Hammond will attend a meeting on March 8 to hear proposals on moving forward with the Management transition.

Residents’ Comments/Business:

Ø          Richard Dolan from 137 Lexington Court questioned why we are paying for a cleaning service when we have a custodian.  Kevin Byrne advised that the bathrooms require a more qualified cleaning person.  Mr. Dolan would also like to know what cleaning companies provided proposals.  Cathleen Sullivan advised that she will schedule a meeting with Mr. Dolan, Rich and herself to review the proposals.  Mr. Dolan has water coming out of the grass in his yard.  He said maintenance came out and dug two holes and put cones over the holes and left them, as a result he cannot plant grass seed.  Mr. Dolan advised that he fell while retrieving his mail as a result of the large icicles hanging from the gutters.  Jim Sullivan advised he had men out every day knocking them down.  Mr. Dolan is concerned with a drop off and roots sticking up where he has to take his garbage.  Jim Sullivan advised that they are considering installing a walkway and pavers.  Mr. Dolan is also concerned about the ice melt and sand that maintenance distributed ruining his carpet, he would like them to distribute something that is safer for carpets.  Jim Sullivan advised that there is nothing they can distribute that is safe for carpets.  Mr. Dolan also advised that tree trimmings need to be removed that were left in his yard.  Kevin Byrne questioned whether Mr. Dolan put a work order in, Mr. Dolan stated that he did.

Ø          John Connolly from 70 Ellsworth Court expressed that he has problems with the golf cart usage rules.  Mr. Connolly questioned how you can predict the golf course will be wet 3 months in advance and feels that the rule only affects the handicapped. Mr. Connolly advised that he went to the Disability Board and they advised him they would call Shadow Lake Village.   Mr.Connolly suggested such alternatives as only using golf carts on cart paths or in roughs rather than just flat out no usage. 

Unfinished Business:

Ø          N/A

New Business:

Ø          N/A.

Announcements:

Ø          N/A

February 24, 2005 Motions:

Ø          Walter Lohmann/Dave Anderson made a motion to approve the administrative process of the violations process.  All Board members present voted in favor.

Ø          Dave Anderson/ Walter Lohmann made a motion to have the revised information guide approved, printed and distributed.  All Board members present voted in favor.

Ø          Ned Hammond/ Walter Lohmann made a motion to eliminate maintenance pick-up of bulk waste.  Helping Hands has agreed to eliminate a dumpster charge for Shadow Lake residents using their bulk waste services.  All Board members present voted in favor, with revision to pg. 29 N in the Rules & Regulations.

Ø          Kevin Byrne/Father Joe Quinlan made a motion to approve the 2005 Club/Committee Chairs.  Changes included Barry Cruikshank’s resignation from Computer Tutor Chairperson and Marilyn Nicholson’s appointment to Chair Volunteer Receptions.  All Board members present voted in favor.

 

Meeting adjourned 10:33 AM.

Respectfully submitted,

Richard Carpenter                                                David Anderson

Administration Manager                                       Board Secretary