Shadow Lake Village

Minutes for the Business Meeting

May 26, 2005

Call to order 9:30 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     Kevin Byrne

Ø     David Anderson

Ø     Walter Lohmann

Ø     Father Joe Quinlan

Ø     Ned Hammond

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

Administration Manager:

Ø     Richard Carpenter

Maintenance Manager:

Ø     Jim Sullivan

Security Manager:

Ø     Captain Albert Byrnes

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the April 21st Workshop Mtg. and the April 28th Business Mtg. (with change to the date of the Pet Club Flea Market) were made by Dave Anderson/Walter Lohmann and Dave Anderson/Warren Van Nosdall respectively.  All board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Attached

Maintenance Report:

By Jim Sullivan:

Ø          Advised Maintenance currently has a full staff plus one additional person.

Ø          Advised work orders are currently being entered into Wentworth Connect.

Ø          Advised 7 Loch Arbor retaining wall project is pending approval from Township code officials.

Ø          Advised there are currently 3 proposals under review by the Board for the Andover sewer renovation project.

Ø          Advised concrete and siding replacement are ongoing.

Ø          Advised street lighting along Loch Arbor is being repaired by JCP&L.

Security Report:

By Captain Al Byrnes:

Ø          Requests that drivers be cautious of the Landscape Committee working on the islands.

Ø          Advised residents with pets to “be cautious” of chemicals applied by Down to Earth.

Ø          Reminded residents with garages that they must use them to alleviate parking problems.

Ø          Kevin Byrne recommends cones are put along roadways where people are working.

Administration Report:

By Richard Carpenter:

Ø          Advised Wentworth Connect is currently in use.  Information is still being entered to include phone numbers for resident alerts.  An article will be put in future Chatterbox notifying residents how to utilize the website.

Ø          A motion was made and approved to move ahead with the Reserve Study and deferred maintenance program from Falcon Engineering.  David Chesky advised commencement should be within 60 days of receipt of necessary documents from the Association.

Ø          8 companies were contacted for proposals to renovate and modernize the Clubhouse.  4 companies declined, the 4 remaining companies are Falcon Engineering, Berkowski and Associates, Worthmore Construction and Construction Design Technologies. All companies were given a copy of the Clubhouse renovations and expansion needs as presented to the Board by the Clubhouse Committee.

Ø          The damages to the Gatehouse by the Comcast truck have been reported to their insurance company.  Awaiting proposals to repair the Gatehouse. 

 

Committee Reports:

 

Ø     Beverly McKernan of the Landscape Committee asked if there is money available in the landscape budget.  Roger Nicholson advised that money is available and purchasing procedures should be followed.

Ø     Angela Vullo advised the Walkathon produced $5000 in proceeds.  The Board of Trustees thanks the Socializers for a job well done.

 

Residents’ Comments/Business:

Ø          Joan Pendy of 19 Dickinson Court requested repairs be made on walkways along the lake.  Ms. Pendy also recommends the lake area be cleaned.

Ø          Sandra Larsen of 1 Hampton Court would like to receive reimbursement for the Maintenance Departments use of her electricity.  Ned Hammond will meet with Jim Sullivan to review Maintenance activity and resolve the situation.

Ø          Anna Yurko of 18 Claremont Court advised that Maintenance was told by residents on Conway Court they could not use the resident’s electric.

Ø          Ed Sherman of 19 Andover Court would like to know what the $80, 000 for the Andover Court sewer project includes.  Ned Hammond advised that the cost is all inclusive to replace the sewer system.

 

Trustee Reports:

Ø          Warren Van Nosdall requested the Board return revised budgets to him.

Ø          Angela Vullo advised the Newcomers reception is scheduled for October.

Ø          Ned Hammond advised the new heating and air conditioning in the Clubhouse is to be finished within the next couple of days.

Ø          Dave Anderson would like the Board to be aware of the geese problem on the golf course.  Dave requested the Pet Club dog walkers assist in scaring the geese away.  The Golf Committee approved the purchase of remote control trucks to scare geese.  The Association does have a permit and continues to addle geese eggs.

Ø          Walter Lohmann advised that the pool is on schedule to open Saturday the 28th.  Shuffleboard is Monday nights at 6PM.  The tennis courts have been cleaned up.

May 26, 2005 Motions:

Ø          Warren Van Nosdall requests that the motion to open a First Trust Account be tabled.

Ø          Roger Nicholson/Warren Van Nosdall made a motion to approve proposals from Down to Earth landscaping to renovate ground areas with drainage problems at 133 Lexington, 42 Western Reach and 72 Western Reach.  The cost is not to exceed $8000 including sales tax.  $7000 will come from the landscaping account and the remaining $1000 will come from the top soil account.  All Board members present voted in favor.

Ø          Walter Lohmann/Warren Van Nosdall made a motion to accept Francis Bubenheimers request for “Merry Musers” to become a recognized group of the Shadow Lake Village Association.  Warren included that Francis show proof of insurance for the bus. Residual funds would be turned over to the Treasury of the Association in the event of termination.   Walter requested that the addition of releasing profits to the Association become a future motion.  All Board members voted in favor with the exception of Roger Nicholson who was opposed.

Ø          Walter Lohmann/Warren Van Nosdall made a motion to accept the 2005 pool rules (attached).  All Board members present voted in favor.

Ø          Fr. Joe Quinlan/Dave Anderson made a motion to accept an elliptical machine from resident Milli Heston.  All Board members present voted in favor.

Ø          Ned Hammond/Roger Nicholson made a motion to approve the proposal from Affordable Reliance Mason in the amount of $11, 200 + tax + permits to repair the brick at the rear of the Clubhouse.  The money is to come from the Capital Equity account.  All Board members present voted in favor.

Ø          Dave Anderson/Angela Vullo made a motion to approve a donation from the Golf Committee of a 5x7 flag and 25’ flag pole to be installed by the Committee on the golf course.

 

                                                Presentation:

Kevin Byrne thanked Father Joe Quinlan for his years of service as a Board member.  Father Joe was presented with an engraved clock.

Meeting adjourned

Respectfully submitted,

Richard Carpenter                                                David Anderson

Administration Manager                                       Board Secretary