Shadow Lake Village

Minutes for the Business Meeting

August 25, 2005

Call to order 9:30 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     Roger Nicholson

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Jane Beckett

Ø     Kevin Byrne

Ø     Walter Lohmann

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

Administration Manager:

Ø     Richard Carpenter

Maintenance Manager:

Ø     Jim Sullivan

Security Manager:

Ø     Sergeant Parisi

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the July 21st Workshop Mtg. and the July 28th Business Mtg. were made by Dave Anderson/Walter Lohmann and Dave Anderson/Warren Van Nosdall respectively.  All board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Attached

Ø          Advised that the 2006 budget is due October 10th.

Maintenance Report:

By Jim Sullivan:

Ø          Maintenance is currently at full staff.

Ø          423 work orders were placed in July, out of those 391 were completed and 32 remain open.

Ø          The Andover Court sewer project is almost complete, cosmetic repairs are needed for the grounds.

Ø          We are still waiting for permits from Falcon Engineering for the retaining wall project at 7 Loch Arbor.

Ø          The Clubhouse brick repairs are complete.  We are awaiting proposals to replace the railings which have deteriorated. 

Ø          Mike Hynes has established a new work order procedure to provide for improved control and follow up.

Security Report:

By Sgt. Parisi:

Ø          Advised there were 18 incidents in August.

Ø          Advised that EMS response time is approximately 15 minutes.

 

Administration Report:

By Richard Carpenter:

Ø          Advised that requests have gone out to Falcon Engineering and Berkowsky & Associates requesting they resubmit their proposals to provide Architectural design for the Clubhouse based on standards that were used by Construction Design Technologies.  This will help bring all 3 proposals into similar conformance. 

Ø          Advised requests for proposals went out to six security companies to provide 24-hour security.  To date, 1 proposal has been received.

Ø          Advised that the Reserve Study from Falcon Engineering is ongoing.  Falcon has been on the property several times taking necessary measurements.

Trustee Reports:

Ø          Cathleen Sullivan advised that Security has submitted a list of lights out to JCP&L.

Ø          Kevin Byrne advised that JCP&L is putting up 100 new streetlights throughout the Village.

Ø          Kevin Byrne reminded the Board that mushroom lights are no longer approved if requested.  Building lights may be approved.

Ø          Kevin Byrne advised that an 8” pipe of the irrigation line was repaired.  The invoice is under question.

Ø          Kevin Byrne would like the Board to reconsider the current policy to shut off the air conditioning in the Clubhouse lobby during weekends.  Consensus of the Board is to not make a change at this time.

Ø          Jane Beckett advised that she has sent out proposal requests to bus services.  Options to help reduce costs of bus services are being investigated.

Ø          Walter Lohmann reminded residents that requests for any changes to buildings or grounds must be submitted on a Property Modification form or Landscape Enhancement form.

 

 

 

 

 

Residents’ Comments/Business:

Ø          Gwen Bruno of 34 Manchester Court had a complaint of mold in neighboring unit where a window was left open.  Mrs. Bruno has a police report for 32 Manchester Court stating the condition of the unit.  Richard Carpenter advised that Middletown Building Code Enforcement sent a letter to the owner advising they had to clean up the unit. 

Ø          Bruce Fowler of 25 Andover Court feels that maintenance of the golf course at 6 am should not be acceptable.  Rich Carpenter will talk to Bobby Donofrio.  Mr. Fowler advised that the potholes on Andover Court are in need of repair.  Jim Sullivan will check on this. 

Ø          Josephine Weaver of 126 Manchester requested information in reference to bus services.  Roger Nicholson advised that we are investigating other options for the bus contracts in hopes of savings.  No changes have been made as of yet.  Ms. Weaver feels no changes should be made to the current contract.  Ms. Weaver presented a petition to not change the bus services signed by several SLV residents..

Ø          John Golembeski of 38 Manchester Court would like the Board to consider house numbers being placed curbside on the building to make unit number visible to emergency personnel.  Mr. Golembeski also requested additional lighting by his unit.  Jim Sullivan will assist Mr. Golembeski with his request for lighting. 

Ø          A resident from 34 Western Reach requested other options to our current cable company.  Roger Nicholson advised that Comcast is a franchise and is currently our only option for cable television.

August 25, 2005 Motions:

Ø          Warren Van Nosdall/Margaret Mary Bambury made a motion to allocate Federal taxes between operations and replacement reserves based on the percent of interest income from those funds.  All Board members present voted in favor.

Ø          Walter Lohmann/Margaret Mary Bambury made a motion to utilize the new Tree & Shrub Maintenance procedure policy (attached).  All Board members present voted in favor.

Ø          Cathleen Sullivan/Warren Van Nosdall made a motion to accept a treadmill from Patricia Sheehan.  All Board members present voted in favor.

Meeting adjourned

Respectfully submitted,

Richard Carpenter                                                David Anderson

Administration Manager                                       Board Secretary