Shadow Lake Village

Minutes for Workshop Meeting

 January 20, 2005

Call to order 9:00 am.

 

Roll Call:

 

 

Trustees:

Ø     Kevin Byrne

Ø     Ned Hammond

Ø     David Anderson

Ø     Father Joe Quinlan

Ø     Walter Lohmann

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

 

Administration Manager:

Ø      Richard Carpenter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resident Attendance:

 

 

 

FINAL DRAFTS WILL INCLUDE ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Workshop Meeting:

 

Review of minutes:

 

 

 

Treasurer’s Report: Warren Van Nosdall

Ø                 The cost for the new golf mower will be reimbursed to us over a five year period as indicated in the 2005 contract. 

Ø                 The Loch Arbor deck replacement, golf shed expansion, Andover Court sewer project and Clubhouse brick facing repairs are scheduled for 2005.

Ø                 A new Maintenance truck was purchased to replace an existing older truck. 

Ø                 Automated golf course watering of two holes is being considered.

Ø                 $50,000 will be allocated for future Clubhouse renovations in Capital Equity fund.

Ø                 A pool house/shed is being considered for purchase this year in Capital Equity fund.

Ø                 Office ventilation renovations are being considered for this year in Capital Equity fund.

Ø                 Wentworth Management has proposed a transition for the office personnel.  The need for maintenance to become more proactive resulted in a new management style.  Kevin Byrne would like to have Ned Hammond, Roger Nicholson and Cathleen Sullivan to act as a reporting committee for the Management transition.

 

 

Action Items Reviewed:

Ø     N/A

 

 

Committee Reports:

Ø           Plans for the Walk-a-Thon are ongoing.  A request is being made to Loori Bus to donate bus service.  Middletown First Aid has been requested and Security will be on site.  Water will also be available for those participating.

 

 

 

 

Unfinished Business:

Ø     Roger Nicholson advised that he received a statement in writing from our insurance company stating their position on coverage for group activities.  Tony Organek of the Safety Committee requested that he have no connection with the Walk-a-Thon for insurance reasons.

Ø     Father Joe Quinlan advised that the Clubhouse Committee is considering renovations for the Clubhouse.  A summary will be available for the Board of Trustees in February.  Roger Nicholson recommends that Committee members attend meeting.

Ø     Walter Lohmann advised that the Violations Process Procedures are under review.  Recommendations for updates have been presented to the Board of Trustees. The consensus of the Board of Trustees is to approve the Violation Procedure.

Ø     Ned Hammond advised that he is awaiting a contract for signature for Wentworth Connect.

Ø     David Anderson advised that a review of the Rules and Regulations is ongoing. The Board of Trustees will meet on January 3rd at 9 A.M.  to review.  The meeting is open to residents.

New Business:

Ø     Kevin Byrne advised that Rich Carpenter will prepare a list of Committee Chairs being appointed.  A motion will be made at the next Board of Trustees meeting.

Ned Hammond advised that proposals will be requested from engineering firms to prepare a reserve study.

Ø     Walter Lohmann advised that Security will attempt to keep out only those who are on restraining orders.  Resident requests without restraining orders will not be honored.  Our Attorney has advised that we should do the best we can to keep out those on restraining orders. 

Ø     Ned Hammond advised that the Ned Sickel’s bid for the replacement of 52 garage doors is acceptable.  Ned Hammond will make a motion to accept the $24,500 proposal, $25,500 has been budgeted.  The door color has yet to be determined.

Ø     Ned Hammond advised that he has received proposals to replace the Clubhouse air conditioning.  Browns proposal is $6,000 less than Pelco.  Brown also offers a better warranty.  Ned Hammond will make a motion at the next Board of Trustees meeting.

 

Trustees’ Reports

Ø                 N/A

 

Announcements

 

Meeting adjourned

 

Respectfully submitted,

 

 

Richard Carpenter                                 David Anderson

Administration Manager                        Board Secretary