Minutes
for the Workshop Meeting
Call
to order
Roll Call:
Trustees:
Ø
Kevin Byrne
Ø
David Anderson
Ø
Walter Lohmann
Ø
Father Joe Quinlan
Ø
Ned Hammond
Ø
Roger Nicholson
Ø
Cathleen Sullivan
Ø
Warren Van Nosdall
Ø
Angela Vullo
Administration Manager:
Ø
Richard Carpenter
Resident Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Approval of Minutes:
Review of the minutes for
the March 17th Workshop and March 24th Business Meetings
was completed. They will be prepared for
acceptance at the April 28th Business Meeting.
Treasurer’s Report:
By
Warren Van Nosdall:
Ø
Warren Van Nosdall reviewed the income
statement. (Attached)
Ø
Ned Hammond explained that the
unpredictability of water line breaks makes budgeting difficult.
Ø
Ned Hammond advised there has been an
increase in the amount of garbage being removed from the Village, subsequently
increasing our costs.
Action Items Update:
Ø
N/A
Unfinished Business:
Ø
Establishing Wentworth Connect is an ongoing project. Resident information forms will be entered
into the system shortly.
Ø
Ned Hammond advised that a meeting was held at Wentworth to review
Wentworth/Worthmore employee job descriptions.
Final copies will be made for Board of Trustee review. Joyce will be moved to the Administration
Office to improve communications.
Ø
Roger Nicholson advised that the Board will gradually reduce their amount
of involvement in Management and increase oversight based on defined goals of
the community.
Ø
Kevin Byrne advised that Wentworth Connect and the management
transition will improve communications between Management and residents.
Ø
Warren Van Nosdall advised that our current reserve study has been
prepared by Board members. CAI
recommends that professional engineering firms do reserve studies for all
associations. 4 proposals were received,
3 resulted in interviews. Proposals
range from $7,000 to $10,600. A motion
to approve a proposal should be available for the April Board of Trustee
Business Meeting. A deferred maintenance
program may be included.
Ø
Richard Carpenter advised that to date; 3 companies have been contacted
to provide proposals to renovate the Clubhouse.
The Clubhouse renovation recommendations have been supplied to
them. Meetings will follow.
Ø
Ned Hammond advised that the Guardhouse overhang was hit by a Comcast
truck. Falcon Engineering has provided a
report of the damage. 3 proposals will
be requested for the repairs. Richard
Carpenter has provided the insurance adjuster with necessary information.
Ø
Ned Hammond advised that Down to Earth will supply a proposal to repair
drainage problem areas.
New Business:
Ø
Roger Nicholson will bring volunteers from Landscape and Tree &
Shrub Committees together to discuss improvements in communication. Goal is to combine committees.
Ø
Roger Nicholson advised that Down to Earth Landscaping will be
requested to maintain the islands on
Ø
Ned Hammond requests that the Board of Trustees meet May 6th
to determine future duties and goals for the community. Advised that the management transition will
be gradual.
Ø
Walter Lohmann advised that Richard Carpenter will request proposals
for Security.
Ø
Walter Lohmann will make a motion to approve a recommended procedure to
help residents in need of professional assistance.
Ø
Walter Lohmann will make a motion to reaffirm the phone poll vote of
the Board of Trustees awarding the pool painting contract to American Pool.
Ø
Warren Van Nosdall will make a motion to
accept $566 from Wachovia Bank. The
money remains in our account due to an unresolved error in banking 3 years ago.
Ø
Angela Vullo advised that the Kiwanis sponsored
carwash rain-date is April 30th.
Kiwanis invites all residents to a Prayer Breakfast on Tuesday, May 3rd
at
Ø
Dave Anderson advised that the golf shed
construction is on schedule. Board of
Trustee and Condo Rep. Elections are on schedule. The revised Info. Guide has been distributed
to residents.
Ø
Kevin Byrne: Statement attached
Purchase Procedure attached
Meeting adjourned
Respectfully submitted,
Richard
Carpenter David
Anderson
Administration Manager Board
Secretary