Minutes
for the Workshop Meeting
Call
to order
Roll Call:
Trustees:
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Kevin Byrne
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David Anderson
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Walter Lohmann
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Father Joe Quinlan
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Ned Hammond
Ø
Roger Nicholson
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Cathleen Sullivan
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Warren Van Nosdall
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Angela Vullo
Administration Manager:
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Richard Carpenter
Resident Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Review of Minutes:
Review
of the minutes for the April 21st Workshop and April 28th
Business Meetings was completed. They
will be prepared for acceptance at the May 28th Business Meeting.
Treasurer’s Report:
By
Warren Van Nosdall:
Ø
Ø
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Action Items Update:
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Security Contract/Rich Carpenter
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Wentworth Contract/Cathleen Sullivan
Unfinished Business:
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Richard Carpenter advised Wentworth Connect
is currently in operation. Information
is still being entered to include phone numbers for resident alert. Staff training is scheduled for next week. An
article will be included in a future Chatterbox, notifying residents how to
utilize the website.
Ø
A motion was made and approved to move ahead
with the Reserve Study and deferred maintenance program from Falcon
Engineering. Falcon has requested
information from Administration.
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8 companies were contacted for proposals to
renovate and modernize the Clubhouse. 4
of the companies were large builders of Adult Communities (Toll Brothers,
Hovnanian, WCI., Pulte) and all 4 declined this type of work. Remaining 4 companies are Falcon Engineering,
Berkowski and Associates, Worthmore Construction and Construction Design
Technologies. Falcon and Berkowski have
already been here to see the Clubhouse.
Construction Design Technologies is scheduled to see the Clubhouse on
Friday May 27th. A meeting
with Worthmore will be scheduled shortly.
All companies were given a copy of the Clubhouse renovations and
expansion needs as presented to the Board by the House Committee.
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The damages to the Gatehouse by the Comcast
truck have been reported to their insurance company. An insurance adjuster has come out, surveyed
the damage and took pictures. Rich is
awaiting proposals from Maintenance to repair the Gatehouse. The insurance company requests that the
proposals be forwarded to them for resolution.
Ø
The Administration and Maintenance Offices
will be closed on Monday, May 30th in observance of Memorial Day.
New Business:
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Walter Lohmann attended a recent CAI meeting where proposed UCIOA laws
were discussed. Our attorney Martin
Barger feels the Association is close to conformance. Kevin Byrne requests the Board of Trustees be
familiar with UCIOA laws.
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Frances Bubenheimer would like to start “Merry Musers,” a cultural
oriented group for the residents. Walter
Lohmann will make a motion to sanction.
Francis hopes to be able to make donations to the Association. (Attached)
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Walter Lohmann and Rich Carpenter reviewed the pool rules for
2005. A motion to accept the 2005 pool
rules will be made at the May 26th Business Meeting.
Ø
Rich Carpenter advised a motion is needed to accept an elliptical
machine from Milli Heston.
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Ned Hammond advised proposals for brick work repairs to the Clubhouse
and AC/heat ventilation for pool side restrooms have been received.
Trustee Reports:
Ø
A motion will be made to accept a proposal to fix the brick work at the
next Board of Trustees meeting. The
money will come from the Capital Equity account.
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Saturday, June 4th there is a CAI seminar from
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Roger Nicholson reviewed a Management development strategy (attached).
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Angela Vullo advised Saturday is the Socializers walkathon. The Volunteer Reception is ongoing.
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Roger Nicholson advised Cathleen, Ned and he are continuing with the
Management transition.
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Walter Lohmann advised a meeting will be scheduled with Ed Corless to
review rental procedures and orientation of new residents.
Meeting adjourned
Respectfully submitted,
Richard
Carpenter David
Anderson
Administration Manager Board
Secretary