Shadow Lake Village

Minutes for the Workshop Meeting

September 15, 2005

Call to order 9:00 am

Roll Call:

 

Trustees:

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     David Anderson

Ø     Margaret Mary Bambury (Excused)

Ø     Jane Beckett

Ø     Kevin Byrne

Ø     Walter Lohmann

Ø     Warren Van Nosdall

Ø     Angela Vullo

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

 

Review of the minutes for the August 18th Workshop meeting and the August 25th Business meeting was completed.  They will be prepared for acceptance at the September 22nd Business meeting.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Attached

Ø          Advised that the numbers for the 2006 preliminary budget were due today.

Action Items Update:

Ø           

Unfinished Business:

Ø          Kevin Byrne advised that a letter was sent to Brown’s Heating & Cooling on July 25th informing them on our position that the air conditioning condensers for the Clubhouse needs to be removed and replaced with equivalent units of the original agreement.

Ø          Roger Nicholson advised that he will receive a management recommendation from Mike Mendillo in September. 

Ø          Kevin Byrne advised that the Sherman’s were the only ones relocated during the sewer replacement on Andover Court.  The drainage problem in the area was also repaired.  Clean up work should be completed this week. 

Ø          Jane Beckett advised that replacing any commuter runs with a taxi service would cause a hardship to Association members.  She recommends that Monday runs to Foodtown be eliminated.  Roger recommends that several options be requested in requested bids.  Jane Beckett will bring recommendations to the next Board of Trustees meeting.

Ø          Rich Carpenter advised that Comcast’s insurance company has paid for preliminary repairs to the Gatehouse.  If any additional repairs are necessary, they will be forwarded to the insurance company.

Ø          Kevin Byrne advised that the 7 Loch Arbor retaining wall project was held up because of Whirl Construction’s difficulty obtaining a CAFRA permit.  Falcon Engineering has been requested to help obtain the permits.  Middletown Township will not do anything without the CAFRA permit and DEP approvals. 

Ø          Cathleen Sullivan advised that the Marion Security contract expires in 2006.  Six proposals have gone out and are due August 31st.  Two companies have called with an interest to provide service.

Ø          Dave Anderson advised that the geese problem continues in the Village.  The Pet Club has been requested to ask those who have dogs to walk them on the golf course in the early morning.  Remote control trucks and golf carts are also being used to scare the geese off the property.

Ø          Dave Anderson advised that the USDA conducted an onsite review of our problems with the geese.  The USDA will come in, addle the eggs, and capture geese next year.  The cost for the permit is $100.  The consensus of the Board is to approve.

Ø          Roger Nicholson recommends a questionnaire be sent to residents of Andover Court for their opinion on the Andover Court sewer project. 

Ø          Due to recent problems in the Village, Roger Nicholson advised that future incidents of employee harassment, threats and destruction of property will be documented and reported to civil authorities.

 

New Business:

Ø          Walter Lohmann advised that the Tree & Shrub Committee has prepared a new request for tree and shrub maintenance.  The new form was prepared by Architectural Control Committee members and should help improve the process.  Walter would like Board approval to adopt the revised procedure.

Ø          Walter Lohmann recommends that in addition to Administration, the Architectural Control Committee and Security meet with new residents to review Association rules and regulations.  Roger Nicholson advised that Wentworth upper management is working on procedures for new residents.  No changes will be made at this time. 

Ø          Cathleen Sullivan advised that garage inspections were completed in July.  Residents who were away at time of the inspections will be rescheduled for August.  Those who require reinspections will be scheduled in September.

Ø          Kevin Byrne advised that the irrigation system has a major break.  Repairs are ongoing.

Ø          Kevin Byrne advised that work order procedures are being revised.  The goal is to get productivity and accountability from Maintenance.

Ø          Rich Carpenter advised that the emergency response cards (refrigerator cards) are at the printers. 

Ø          Kevin Byrne advised that the Clubhouse brickwork is complete except for railings.  Sealer has been recommended for the brickwork.

Ø          Kevin Byrne advised that garage door replacement is ongoing.

Meeting adjourned

Respectfully submitted,

Richard Carpenter                                                David Anderson

Administration Manager                                       Board Secretary