Shadow Lake Village

Minutes for the Business Meeting

March 23, 2006

Call to order 9:30 am

Roll Call:

Trustees:

Ø Roger Nicholson

Ø David Anderson

Ø Margaret Mary Bambury (excused)

Ø Jane Beckett (excused)

Ø Kevin Byrne

Ø Walter Lohmann

Ø Cathleen Sullivan

Ø Warren Van Nosdall (excused)

Ø Angela Vullo

Administration Managers:

Ø Dan Cavalli & Kate Barrett

Maintenance Manager:

Ø Mike Hynes & Robert Casselli

Security Manager:

Ø Captain Byrnes

Approval of Minutes:

A motion to approve the Workshop Minutes and Executive Session Minutes for February 16, 2006 was made by David Anderson and seconded by Walter Lohmann. All members present voted in favor. A motion was made to accept the minutes of the February 23, 2006 Business Meeting and Executive Session Minutes by David Anderson and seconded by Cathleen Sullivan. All members present voted in favor.

Treasurer’s Report:

No report was presented at this meeting.

Maintenance Report:

By Mike Hynes:

Ø Maintenance is currently at full staff.

Ø There were 278 work orders this month. Of those, 250 have been closed with 28 still open with 9 of those assigned to outside contractors.

Ø Maintenance Schedule 06 was discussed (see attached).

Security Report:

By Captain Byrnes:

Ø Captain Byrnes reported that there had been 17 incident reports this month with a 14 minute response time.

Administration Report:

By Dan Cavalli:

o Two bids have been received from vendors for garbage removal.

o HVAC bids are being sought for the Clubhouse.

o Paving will begin in April (weather permitting).

o Verizon and Comcast will be inspecting their boxes.

Committee Reports:

§ Walter Lohmann advised that the ACC would be attending the April Workshop to present their final guidelines proposal.

Trustee Reports:

ü Angela Vullo reported that the Women’s Auxiliary to Riverview Medical Center is disbanding.

ü Cathleen Sullivan reported that approximately 150 people attended the Meridian Health/Whole Foods presentation and that Meridian Health will be hosting a Health Fair at Shadow Lake Village on May 2, 2006 from 1:00-4:00 in the Ballroom.

ü Cathleen Sullivan reported that the residents who had received assistance from the Medicare Part D Counselors were very pleased with the service and information they received. There are still two dates in April and one in May for those residents who still haven’t selected a program and are in need of assistance.

ü Walter Lohmann nominated Bruce Fowler as Chairman of the ACC. This nomination was approved by the Board.

ü Kevin Byrne stated that Mike Hynes is doing a very good job. His reports are all encompassing and he has a goal and a purpose for the Maintenance Department.

ü David Anderson reminded everyone that the Board of Trustees Election is June 8, 2006. He is currently working with Mr. & Mrs. Erosh on all of the paperwork.

Residents’ Comments/Business:

Ø Resident stated that his yard is in bad shape.

Ø Resident complimented DTE and the Maintenance Department. All the leaves were removed from his bushes without a work order having to be requested.

Ø Resident questioned how the men knew what trees were to be removed and was advised that there had been a walk-thru of the Village, a list was generated then prioritized.

Ø Resident from Dickinson Court asked when they would be getting new garage doors (told to check with D. Cavalli for schedule), and stated that there is a hole in the street by the garage door that has been patched over and over again. This issue will be checked by M. Hynes.

Ø A resident from Friendship Court advised that there had been a washout on the bank behind his unit. M. Hynes to check.

Ø A resident from Berkshire Court stated that her dryer vent needs to be checked as she doesn’t know where it vents. M. Hynes to address.

Ø A resident stated that the Board is doing a great job, but he opposes the cell tower.

Ø A resident from Auburn Court stated that he had paid Helping Hands to replace the breakers for his unit and then was told by a neighbor that the Village pays for these repairs. He was told that defective breakers are paid for by the Association and to refer to pages 8 & 9 of the Shadow Lake Village Rules and Regulations.

Ø A resident from Friendship Court stated that there are tree roots around the tennis courts which are a problem. They need to be “ditched around”.

Ø A resident questioned why everything done in the Village starts at Lexington Court.

Ø A resident from Lexington Court stated that there are a lot of speeders on Loch Arbor way and throughout the Village. Security will distribute a flyer to residents and vendors reminding them of the Village speed limit.

Motions

Þ Walter Lohmann made the following motion: The Shadow Lake Village Board of Trustees hereby gives permission to Verizon Communications to install fiber optic network throughout Shadow Lake Village (SLV) for the purpose of upgrading telecommunications only. This permission is contingent upon Verizon:

1. Providing, prior to construction, final plans to the SLV General Manager for approval.

2. Provide copies of final plans for retention by SLV.

3. Install all road crossings prior to the SLV 2006 paving program (approximately June 1, 2006).

4. Coordinating their construction program with the SLV General Manager and the Paving Program Manager.

The motion was seconded by David Anderson. All present voted in favor.

Þ Angela Vullo made a motion that the bid by All Star Tennis Court Co. in the amount of $14,800 to repair the tennis courts be accepted. The motion was seconded by David Anderson. All members present voted in favor.

Meeting adjourned

Respectfully submitted,

Kate Barrett David Anderson

Community Manager Secretary