Shadow Lake Village

Minutes for the Business Meeting

April 27, 2006

Call to order 9:30 am.

Flag Salute:

Roll Call:

 

Trustees:

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Kevin Byrne

Ø     Walter Lohmann

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

General Manager & Community Manager:

Ø     Dan Cavalli

Ø     Jennifer Allen

Maintenance Manager:

Ø     Mike Hynes

Ø     Rob Castelli

Security Manager:

Ø     Captain Albert Byrnes

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve final drafts of the minutes for the March 16th Workshop Mtg. and the March 23rd Business Mtg. were made by Dave Anderson/Walter Lohmann and Dave Anderson/Kevin Byrne, respectively.  All board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Warren reviewed the Operating Budget for the 1st Quarter of 2006 (attached)

Maintenance Report:

By Mike Hynes:

Ø          Maintenance is currently at full staff with seasonal help.

Ø          Between March 15th and April 16th; 413 work orders were issued, 336 completed, 60 open and 24 requiring outside contractors.

Ø          Siding and painting are on schedule

Ø          Paving prep work is ongoing

Ø          7 Loch Arbor retaining wall begins today

Ø          Lexington Court concrete staging begins today

Ø          Reviewed a preventative maintenance plan (attached)

Security Report:

By Captain Al Byrnes:

Ø          Advised there were 22 incidents with an average response time of 14 minutes.

Administration Report:

By Dan Cavalli:

Ø          Comcast is currently working throughout the Village repairing “pods”.

Ø          Reviewed the proposal from Down to Earth for snow removal.

Ø          Reviewed the proposal from M&S Waste Services for garbage removal.

Ø          Reviewed the proposal from Down to Earth for Landscaping.

Ø          Reviewed the proposal from Brown’s Heating and Cooling for service of air conditioning in the Clubhouse, Maintenance and Security.

Ø          Reviewed the proposal from Worthmore for driveway paving on Concord.

Ø          Reviewed the drainage remediation work that Down to Earth will be doing at 72 Manchester, 68 Lexington, 47/49 Lexington and 113/129 Lexington.

Ø          Roger Nicholson reviewed the history of the proposed Verizon cell tower and put up an overhead of what the proposed tower would look like (attached).

Ø          Roger advised that the amount that Verizon would be paying SLV is unacceptable and both offers were rejected. 

Committee Reports:

Ø          N/A

Trustee Reports:

Ø          Angela Vullo presented a recommendation for duties of Board liaisons to the Board for review at the May Workshop Meeting (attached).

Ø           Margaret Mary Bambury advised that the money moved into escrow because of the pending judgment on collection of Capital Equity Fees has been moved back into the original Capital Equity account.

Ø          Cathleen Sullivan advised that the Association is sponsoring a health fair from 1 pm – 4 pm, May 2nd in the Ballroom.

Ø          Cathleen Sullivan advised that the Medicare Part B program was well attended and we hear positive feedback from the residents.

Ø          Cathleen reviewed the procedure for application of bar codes for the new gate entry system.

Ø          Dave Anderson advised that 11 goose nests have been eliminated and 60 eggs were addled.

Ø          Kevin Byrne advised the Capital Projects Committee has adopted a mission statement and is reviewing the paving of driveways on Concord, Conway, Hyannis and Andover.

Ø          Walter Lohmann reminded the Board of the time factor with the cell tower petition and the election ballot.

 

Residents’ Comments/Business:

Ø          Al Zaleski of 20 Falmouth Court advised the heat and air conditioning in the Ballroom are not working.  Mr. Zaleski was also wondering if anyone had advised Dan about this issue.  Dan Cavalli advised no one had made him aware. 

Ø          Emely Telford of 20 Concord Court thanked the Board for all they do.  Ms. Telford asked if notice of paving will be given out to the residents on Concord Court.  Mike Hynes advised notice will be given out a week prior to commencement of work.

Ø          Carol Stiglin of 163 Lexington Court commended the Board for not going ahead with the cell tower at this time.  Ms. Stiglin presented the Board with a packet containing and appeal and petition.  Ms. Stiglin asked for clarification on what would happen with the equipment if Verizon stopped using the tower.  Roger Nicholson advised that if the tower were removed, Verizon would cover the base and it could be planted over.

Ø          Sandy Dwyer of 9 Belmont Court advised the audience about the cons of the tower and his personal reasons for not wanting a tower.  Mr. Dwyer advised there is a code you can get from Verizon to get a better signal. 

Ø          Barbara Doyle-Howell of 60 Claremont Court stated that her issue with the cell tower was about unanswered questions.  Mrs. Howell felt that very little information was made known about the cell tower.

Ø          Anna Yurko of 18 Claremont Court asked for clarification on who is responsible for dryer vent cleaning.  Mike Hynes advised the outside vent is a maintenance responsibility and the inside is the resident’s responsibility.  Ms. Yurko also questioned SLV’s maintenance department removing foundation plantings.  Roger Nicholson advised the Association has the right to remove foundation plantings that pose a maintenance issue and they are done on a time basis.

Ø          Bob Teeters of 4 Friendship Court thanked the Board for their proactive stance and stated they are on the right track.  Mr. Teeters advised of erosion problems stemming from dying undergrowth.

Ø          Vince Larkin of 48 Ellsworth Court advised there are still risks possible if Verizon were to own the proposed cell tower.  Mr. Larkin questioned the ramification of a branch falling off the tower.  Roger Nicholson advised that if Verizon were to stop using the tower they would be responsible to remove it.

Ø          Rosalie Lohmann of 21 Claremont Court thanked the Board for their decision on the cell tower, she also thanked Walter Lohmann for fighting for the beauty of the Village.

Ø          Kitty Pease of 74 Lexington Court stated she was dismayed to see Down to Earth tearing up the islands.  Ms. Pease questioned what is going to be done with the islands and when.  She also stated that cones should be put up in areas where they are working as not to hit the workers.  Roger Nicholson advised that Down to Earth recommended removing the island plantings and sod would be put down within the next week, with annuals planted on the ends and perennials down the middle.  Mike Hynes advised sod is scheduled to be delivered May 2nd.

Ø          Joyce Pfeiffer of 30 Dickinson Court stated she was shocked to see the islands ripped out, she would have liked to see the shrubs left.  Ms. Pfeiffer questioned whether we would let residents know before maintenance removes foundation plantings.  Mike Hynes advised maintenance will indeed let residents know before we remove anything.

Ø          Gwen Bruno of 34 Manchester Court asked for an update on 32 Manchester.  Mike Hynes advised that he had the contractor for 32 remove the moldy sheetrock and the unit has been cleaned and is being renovated.  Mrs. Bruno commended mike Hynes on a prompt response on her issue.  Mrs. Bruno asked if a light can be put in at the foot of the complex.  Roger Nicholson advised to put in a work order.  Mike Hynes advised no new mushroom lights are being put in and his recommendation is to install spotlights.  Walter Lohmann advised that the residents themselves can install lighting, they need to apply to the ACC before installation.

Ø          Carmelo Bruno of 34 Manchester thanked the Board for their time spent doing their jobs. 

 

April 27, 2006 Motions:

Ø          Walter Lohmann made a motion, seconded by Cathleen Sullivan, to accept a donation in the amount of $500 towards goose control from the Lakers.  All Board members present voted in favor.

Ø          Dave Anderson made a motion, seconded by Kevin Byrne, to accept a donation in the amount of $500 towards goose control from the Golf Committee.  All Board members present voted in favor.

Ø          Angela Vullo made a motion, seconded by Cathleen Sullivan, to accept a donation in the amount of $100 towards bridge tables from the Woman’s Club.  All Board members present voted in favor.

Ø          Angela Vullo made a motion, seconded by Dave Anderson, to make a donation in the amount of $100 to the American Cancer Society in memory of Trustee Jane Beckett.  All Board members present voted in favor.

Ø          Dave Anderson made a motion, seconded by Kevin Byrne, to accept M&S Waste Services proposal for garbage/recycling pick-up in the amount of $8806.00 per month (attached).  All Board members present voted in favor.

Ø          Kevin Byrne made a motion, seconded by Dave Anderson, to accept Down to Earth Landscaping proposal for snow removal for 2007-2010 (attached).  All Board members present voted in favor.

Ø          Kevin Byrne made a motion, seconded by Margaret Mary Bambury, to accept Down to Earth Landscaping proposal for Landscaping for 2006-2010 (attached).  All Board members present voted in favor.

Ø          Dave Anderson made a motion, seconded by Kevin Byrne, to accept Brown’s Heating & Cooling proposal (attached) for a service contract on 7 units in the amount of $2275 per year. All Board members present voted in favor.

Ø          Margaret Mary Bambury made a motion, seconded by Dave Anderson, to accept Worthmore’s proposal to include paving driveways on Concord Court in the amount of $34,181.25 (attached).  All Board members present voted in favor.

Ø          Walter Lohmann made a motion, seconded by Cathleen Sullivan, to accept the pool rules for 2006 (attached).   All Board members present voted in favor.

Ø          Dave Anderson made a motion, seconded by Kevin Byrne, to approve a 7:30 tee off time for the Lakers from May through September.  All Board members present voted in favor.

Ø          Walter Lohmann made a motion, seconded by Dave Anderson, that the Board approves Roger Nicholson’s presentation to reject negotiation from Verizon.  The motion was passed by a vote of 7 to 1.

Meeting adjourned 11:55 AM

Respectfully submitted,

Jennifer Allen                                                        David Anderson

Community Manager                                            Board Secretary