Shadow Lake Village

Minutes for the Business Meeting

May 25, 2006

Call to order 9:30 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Kevin Byrne

Ø     Walter Lohmann

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall (excused)

Ø     Angela Vullo

General Manager & Community Manager:

Ø     Dan Cavalli

Ø     Jennifer Allen

Maintenance Manager:

Ø     Mike Hynes

Ø     Rob Castelli

Security:

Ø     Captain Albert Byrnes

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Roger Nicholson presented Trustee Walter Lohmann with a gift and thanked him for his 14 years as a Trustee. 

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the April 20, 2006 Workshop Mtg. and the April 27, 2006 Business Mtg. were made by David Anderson/Kevin Byrne and David Anderson/Walter Lohmann, respectively.  All board members present voted in favor.

Treasurer’s Report:

By Margaret Mary Bambury:

Ø          Margaret Mary reviewed the Operating budget for the first 4 months of 2006. (attached)

Maintenance Report:

By Mike Hynes:

Ø          Maintenance is currently at full staff.

Ø          Siding/painting is 1 week behind schedule

Ø          Between April 16th & May 5th, 374 work orders were entered; of which 242 were completed, 99 are open and 33 require outside contractors.

Ø          Paving is on schedule

Ø          Lawn areas where concrete work was done are being repaired

Ø          There has been an large quantity of work orders for gutters entered: there are 2 men 8 hours a day working on gutters

Ø          Walk through with Down To Earth are ongoing

Security Report:

By Captain Al Byrnes:

Ø          In May there were 24 incidents requiring emergency response, the average response time was 14 minutes

Ø          Advised that people walking dogs on extendable leashes should keep their dogs close as not all residents are animal lovers

Ø          Reminded residents that SLV Rules & Regulations state that pets are not allowed to be tied outside a unit.

Ø          Reminded residents that cats are not allowed to be let outside the unit to roam freely

Ø          Asked residents to be reasonable when dealing with parking problems created by roofing supplies left while roofs are being redone

 

Administration Report:

By Jennifer Allen:

Ø          Advised residents that the pool will be opening May 27th

Committee Reports:

Ø          Al Zaleski of the House Committee advised that the House Committee is working on cleaning up the Clubhouse.  The Chatterbox Room has already been cleaned and the closets outside the Shrewsbury/Navesink Rooms are to be cleaned out by June 1st.  The locks have been changed for the attic and Ballroom kitchen.  The 2 windows by the fireplace are scheduled to be tinted to keep the sun from fading the carpets and furniture.  

 

Residents’ Comments/Business:

Ø          Joan Friedrich of 16 Friendship Court thanked the Board and Mike Hynes for all the work done to the bocce courts. 

Ø          Joyce Pfeiffer of 30 Dickinson Court complimented the Board on doing a wonderful job.

 

 

Trustee Reports:

Ø          Walter Lohmann advised residents they should be thankful for the dedicated volunteers in SLV.  Also, the staff is dedicated and doing a terrific job.

Ø          Kevin Byrne reported that there has been a change in paving from Lexington Cul de Sac to Hyannis Court; this is being funded by the Replacement Plan.

Ø          Kevin Byrne commended Walter Lohmann for all his service to the Board and is appreciative of everything he’s done.

Ø          David Anderson thanked Walter Lohmann for his time on the Board.

Ø          Margaret Mary Bambury thanked Walter Lohmann for all his help.

Ø          Angela Vullo thanked Walter Lohmann for all his help and wished him a lot of luck.

Ø          Cathleen Sullivan thanked Walter Lohmann for his service to the community as a Board member.

Ø          Cathleen Sullivan reported the Health Fair held by Riverview Medical Center on May 2nd went very well and suggestions for future programs are welcome.

Ø          Cathleen Sullivan advised that bar code installation is on Mondays and Friday from 9 to 12 in the Clubhouse parking lot.  To date 430 cars have bar codes.  Installation of bar codes will continue through June.  A Saturday morning installation will be scheduled for those residents who work.  Cathleen thanked those who have helped with the installation.

 

May 25, 2006 Motions:

Ø          A motion to accept a $400 donation from Ladies Golf toward goose control was made by Dave Anderson, seconded by Kevin Byrne. All Board members present voted in favor.

Ø          A motion to accept a proposal from Worthmore Construction for driveway pavement restoration in the amount of $14,196.70 was made by Kevin Byrne, seconded by Margaret Mary Bambury.  All Board members present voted in favor.

Ø          A motion to ratify the phone vote for chimney masonry repairs by Affordable Reliance Mason in the amount of $6100.00 was made by Margaret Mary Bambury, seconded by Dave Anderson.  All Board members present voted in favor.

Ø          A motion to revise the 2006 year end budget per Warren Van Nosdalls’ presentation at the May 18th Meeting (attached) was made by Angela Vullo, seconded by Dave Anderson.  All Board members present voted in favor.

Ø          A motion to accept a proposal from Berkowsky & Associates for a master plan study for Clubhouse renovations in the amount of $14,500.00 was made by Cathleen Sullivan, seconded by Dave Anderson.  All Board members present voted in favor.

Meeting adjourned 10:30 a.m.

Respectfully submitted,

Jennifer Allen                                                        David Anderson

Community Manager                                            Board Secretary