Shadow Lake Village

Minutes for the Business Meeting

June 22, 2006

Call to order 9:30 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Frances Bubenheimer

Ø     Kevin Byrne

Ø     Roger Nicholson

Ø     Peter Sgaramella

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo (Excused)

General Manager & Community Manager:

Ø     Dan Cavalli

Ø     Jennifer Allen

Maintenance Manager:

Ø     Mike Hynes

Ø     Rob Castelli

Security:

Ø     Captain Albert Byrnes

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Auditor’s Report:

Mike Loverde of Wilkin & Guttenplan reviewed the 2005 audit.  The final conclusion of the audit is that Shadow Lake Village’s numbers are fairly stated.

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the May 16, 2006 Pre-Election Mtg. ; the May  18, 2006 Workshop Mtg. and the May 25, 2006 Business Mtg. were made by Margaret Mary Bambury/Warren Van Nosdall; Margaret Mary Bambury/Cathleen Sullivan and Kevin Byrne/Cathleen Sullivan, respectively.  All board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Warren reviewed the Operating budget for the first 5 months of 2006. (attached)

Maintenance Report:

By Mike Hynes:

Ø          Maintenance is currently at full staff plus 2 seasonal workers.

Ø          Siding/painting is 1 week behind schedule, presently catching up.

Ø          Between May 16th & June 9th, 460 work orders were entered; of which 331 were completed and 129 remain open.

Ø          Paving prep work will be completed June 23rd.

Ø           There will be a meeting 6/23 at 10:30 am concerning the paving, all residents on the courts being paved are invited to attend.

Ø          Walks through with Down To Earth are ½ completed.

Ø          The irrigation system itself is being investigated; the reserve tank has been vacuumed.  It is scheduled to be up and running for the weekend provided there are no more leaks.

Ø          The Boathouse has been cleaned up and repairs were made to the bricks.

Security Report:

By Captain Al Byrnes:

Ø          Advised there were 14 incidents with an average response time of 13 minutes.

Administration Report:

By Jennifer Allen & Dan Cavalli:

Ø          The Clubhouse will be closed on July 28th for carpet cleaning and floor scrubbing. 

Ø          There is a new custodian named Bruce.

Ø          The refrigerators were cleaned out on Monday and will continue to be cleaned out every Monday moving forward.

Ø          Advised that the front end loader was stolen out of the Maintenance yard the weekend of June 17th.

Committee Reports:

Ø          Al Zaleski of the House Committee advised that the attic is a disaster; the Shrewsbury Room closet has been cleaned out and there are still cardboard boxes in the Chatterbox Room that need to be gotten rid of.

Ø          Anna Yurko of the Pool Committee advised that the pool looks great this year.  

 

Residents’ Comments/Business:

Ø          Joyce Pfeiffer of 20 Dickinson Court commented that she sees a big improvement on the grounds since last year and advised she has a mole problem.  Mike Hynes advised that Down to Earth has implemented a mole/vole program.  Joyce advised the topsoil put down in the fall had rocks/ stones in it and has washed away. Mike Hynes advised the problems would be addressed on the walk through with DTE.

Ø          Ed Sherman of 19 Andover Court advised that channel 20 was lost for 4 months and just turned back on 2 days ago.  Jennifer Allen advised that she has had no other complaints of this from other residents. 

 

Trustee Reports:

Ø          Frances Bubenheimer advised the Merry Musers art show was well attended.  Frances advised she will remain the chairperson for Merry Musers until the end of the year and then she will devote time to the Board.

Ø          Cathleen Sullivan advised that over 775 bar codes have been applied to the resident’s vehicles to date.  June 30th will be the last day to get bar codes in the parking lot, after that Security will be giving them out.  Reader installation will be in the middle of July.

Ø          Peter Sgaramella advised that the Socializers “Legends” was a tremendous success.

Ø          Margaret Mary Bambury advised that roof replacements done in January and April were charged to the operations account.  The Board is looking to postpone other projects to allow for more roofing work to be done.

 

June 22, 2006 Motions:

Ø          A motion to accept the SLV Club & Committee/Liaison Guidelines was made by Peter Sgaramella, seconded by Kevin Byrne.  All Board members present voted in favor (attached).

Ø          A motion to accept a proposal from Neptune Door Company to replace 69 garage doors in the amount of $30,312.00 was made by Kevin Byrne, seconded by Warren Van Nosdall.  All Board members present voted in favor, with Angela Vullo voting in favor by proxy.

Ø          A motion to approve the $44, 420.00 spent in January and April of 2006 for roof repairs remain an expense out of the operating account was made by Margaret Mary Bambury, seconded by Peter Sgaramella.  All Board members present voted in favor. 

Meeting adjourned 11:26 a.m.

Respectfully submitted,

Jennifer Allen                                                        David Anderson

Community Manager                                            Board Secretary