Shadow Lake Village

Minutes for the Business Meeting

August 24, 2006

 

Call to order 9:30 am

 

Flag Salute:

 

 

Roll Call:

 

 

Trustees:

Ø      David Anderson (Excused)

Ø      Margaret Mary Bambury

Ø      Frances Bubenheimer (Excused)

Ø      Kevin Byrne

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan

Ø      Warren Van Nosdall

Ø      Angela Vullo (Excused)

 

General Manager & Community Manager:

Ø      Dan Cavalli

Ø      Jennifer Allen (Excused)

 

Maintenance Manager:

Ø      Mike Hynes

Approval of Minutes

 

Motion to approve the minutes for the July 20, 2006 Workshop was made by .  All board members present voted in favor.  Motion to approve the minutes of the July 27, 2006 Business Meeting (gathered by phone after the meeting due to several members not having the minutes at the meeting) was made.  All board members voted in favor.

 

Treasurer’s Report

 

By Warren Van Nosdall:

Ø      Warren reviewed the Operating budget for the first seven months of 2006.  (attached)

 

Manager’s Report

 

By Dan Cavalli

Ø      Dan reported that proposals for daily and Sunday bus service have been received from Olympic ($109,000) and SCAT ($78,000) have been received.  Loori has not yet responded.  Several board members will look at buses available from SCAT.  The question of service to and from the train station will be looked at separately.

Ø      Dan advised that there would be a meeting with Comcast that afternoon.  A lower contract price is expected due to additional competition having arisen.

Ø      Recyclables – movement to the Club House parking lot of the cans and bottles bins is being considered.  At the present time, garbage and plastic and paper bags are being thrown into the existing bins.  This is not allowed because the Township will refuse to pick up these recyclables if this continues.  Security will be monitoring this problem.  Maintenance is making signs to be placed in the present area to indicate what is acceptable.

 

Maintenance Report:

 

By Mike Hynes

Ø      Attached

 

President’s Report

 

By Roger Nicholson

Ø      Roger alerted the Board that he had asked Peter Sgaramella to head a new Committee on By-Laws.  There are a number of changes, in addition to the previously proposed changes, that need to be made, according to Roger, and, in order to be ready to be voted on next June, the work must start now.  Also, there will need to be an information campaign mounted in order to inform residents of the needed changes and to garner the required vote.  The establishment of the general manager position has necessitated some of the changes particularly in the area of Trustee Liaison roles.

Ø      Roger asked Cathleen Sullivan to look into the proposed Safety and Security Committee guidelines and advise the Board.

Ø      Roger indicated that both of these items would be put on the Action Item List.

Ø      Roger also advised that the hearing on the disputed A/C unit was scheduled for September 14th.

Ø      At the request of Roger, Cathleen Sullivan advised that she had just received a copy of the C/H renovation plan from Berkowsky.  Her initial impression was that it addressed all areas that had been of concern.  She will get copies to all the Trustees and be prepared to review at the next BOT meeting.

Ø      Roger then asked Walt Bostian of Down To Earth (DTE) to address the meeting.

 

Down to Earth

 

By Walt

Ø      DTE has heard the negative feedback on the Islands that they had agreed to address.  Walt acknowledged that the work was started too late for everything to take hold.  In the early fall, these islands would be reseeded especially the center part.  Mums would be put in at the ends.

Ø      Walt acknowledged that all the lawns were suffering.  The weather was too hot.  There is a nut sage (SP?) problem, the care of which is not in the current contract.  DTE hopes to add this into next year’s contract.  Brown lawns will come back with the rain.

 

Resident Comments/Inquiries

 

Ø      Ed Smith of 23 Western Reach commented that the weeds were unsightly and the use of fertilizer very sparse.  Walt responded that the thin turf resulted in weeds and that the men were in the process of spraying with a post-emergent solution.

Ø      Sandy Santos of 84 Berkshire Court asked how often the lawns were mowed.  Walt responded that sometimes mowing was skipped for 7 to 10 days depending on the weather.  DTE contract did not include seeding for the entire complex.  Sandy then asked who was responsible for the sprinklers and was told that Maintenance was responsible.

Ø      Michael Weber of 29 Andover Court declared that everything Walt said was a “crock”.  He (Weber) was currently living at Beach Front North in Long Branch and DTE did a much better job there.  Walt indicated that comparisons should not be made between BFN and SLV.  SLV is a much older property.  The irrigation system is not good.  There are many overgrown trees.

Ø      Rosemary Troianello of 130 Manchester Court stated that she didn’t need fertilizer or seed.  There are only trees.  Rain causes the sod to run off.  She wondered what could be done.  Roger replied that there were extensive drainage and root problems and maintenance is addressing this.

Ø      Ed Sherman of 19 Andover Court announced that he had been a resident since 1979.  Grass needs water and cutting.  It is necessary to keep the blades sharp and the mower full of gas.  The mowers need to slow down.  Ed is grateful that the sprinkler head had been activated.  He is thankful that the exterminator arrived 6 weeks after being requested.  Ed wished Dan luck with the recycling.

Ø      Lillian Hutchinson of 82 Manchester Court announced that she had 5 issues.  She wanted to know why the recycling point had to be removed.  She reported at the end of May that the rear of her building was filled with poison ivy and oak.  The area wasn’t sprayed until August 10th.  She was happy with last year’s snow removal.  The rule that dryers need to be vented to the outside should be the Association’s expense since the driers were installed at the time of the building.  She is now in the process of buying her unit and doesn’t understand why she has to pay a $100 management fee and a $190 fee and postage for a resale certificate and a “box of documents” to Wentworth.  Dan indicated that he would get an answer as to the resale fee and get back to her.

Ø      Bob Teeters of 4 Friendship Court said that DTE had removed a large locust tree near his unit for some reason but the area had not been cleaned up.  He was told that the tree had to be removed in order that a water line be replaced and that the clean up would be addressed.  Bob also declared that the exercise rooms needed to be more attractive.

Ø      Marie Posada of 62 Lexington Court said that the end of spring pruning had been neglected.  She buys her own seed and has a good lawn.  There are problems with the irrigation system.  Repair of the walkways seems to have stopped.  Why is this?  The job done so far was terrible and the workers never cleaned up after them.

Ø      Arthur Christenson of 13 Andover Court said that the grass should be cut every week.  He complemented the road paving job but said that the ‘no parking’ areas had not been repainted.  Arthur also thought that the work order forms should have a place for date and time.

Ø      Nick Ricchione of 79 Lexington Court said that he had a letter from two years ago approving the removal of two trees.  Two weeks ago one of the trees was removed.  What about the other tree?  What about the roots?

Ø      Barbro Barnes of 110 Lexington Court indicated that she had a garbage issue.  New residents and/or tenants were not informed about the garbage procedures.  She also felt that the recycling problems started when the signs disappeared.  The sign problem is being addressed.

Ø      Marjorie Backer of 14 Rutland Court felt that there should be volunteers at the recycling area with handouts to inform residents of the proper use.

Ø      Dotty Bauer of 26 Claremont Court told DTE that edgers do not do the work.

Ø      Sue Stoddard of 23 Auburn Court inquired as to how to let DTE workers know that they shouldn’t trim certain bushes.  Walt told her to request yellow stakes from Maintenance.  Sue indicated that the 5 year plan should have an emphasis on shape of trees and bushes.

Ø      Bill Meyers of 30 Friendship Court thanked Mike for all his work.  Bill acknowledged that there is a root problem and that the lawns look like hell.  He asked why the office closed at 1pm.  He also asked about the garbage containers and was given a look at the containers that were being considered.

Ø      Gwen Bruno of 34 Manchester Court asked if it is possible to have ground cover put in over the exposed roots of the trees.  Walt indicated that there isn’t enough turf for the ground cover to take hold.  She said that she seems to have carpenter ants and was told to request a spraying.

Ø      Virginia Goeller of 129 Lexington Court announced that the grounds behind her house were an absolute disaster.  She was told in May that it would be taken care of but nothing has been done so far.

Ø      Patricia Sheehan of 36 Manchester Court said that more supervision of the DTE workers was need.  She questioned what she could do about the broken windshield to her car that she feels was done by the workers and was told to make a filing with DTE.

Ø      Kevin Byrne, Trustee then commented that the grass is stressed and that it is up to the individual resident to water.  Seed is not in the budget for 60 acres, only in for 1½ acre.  This is in the process of being added but it will take years.  A new irrigation system would cost $1 million dollars.

 

Trustee Reports

 

            There are no Trustee reports at this time.

 

August 24, 2006 Motions:

 

Ø      A motion to reactivate the Safety/Security Committee was postponed.

Ø      A motion to accept the proposed A.C.C. Guidelines, as of August 24, 2006,  adjusted for the changes discussed at the August 17, 2006 Workshop and for spelling correction, was made by Kevin Byrne and seconded by Cathleen Sullivan.  All Board members present voted in favor, with Dave Anderson voting in favor by proxy.

 

Meeting adjourned 11:45am

 

Respectfully submitted,

 

 

 

Margaret Mary Bambury                                              Jennifer Allen

Assistant Treasurer                                                       Community Manager