Shadow Lake Village

Minutes for the Business Meeting

September 28, 2006

Call to order 9:33 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Kevin Byrne

Ø     Roger Nicholson

Ø     Peter Sgaramella

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

General Manager & Community Manager:

Ø     Dan Cavalli

Ø     Jennifer Allen

Maintenance Manager:

Ø     Mike Hynes

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the August 17, 2006 Workshop and the August 24, 2006 Business Mtg. were made by Margaret Mary Bambury/Peter Sgaramella and Cathleen Sullivan/Peter Sgaramella, respectively.  All board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Warren reviewed the Operating budget for the first 8 months of 2006. (attached)

Administration Report:

By Dan Cavalli:

Ø          Advised Verizon will be laying the fiber optics shortly.  There was a delay due to confusion on how they were going to lay the lines.

Ø          Acknowledged that Down To Earth is still blowing the clippings back up onto the lawns.  Dan advised he has been in contact with Walt Bostian of Down To Earth to rectify this issue.

Maintenance Report:

By Mike Hynes:

Ø          Attached

President’s Report:

By Roger Nicholson:

Ø          Advised that we are in binding arbitration for the non-conforming A/C unit. 

 

 

Committee Reports:

Ø          Al Zaleski of the House Committee advised the work that is going to be done in the Clubhouse was initiated by the House Committee.  The committee is currently looking at purchasing new 8 foot tables.

Residents’ Comments/Business:

Ø          Anna Yurko of 18 Claremont Court questioned why the Costco card is no longer available.  Roger Nicholson advised that he told the Office that he did not want his name on the primary card that is necessary to renew both cards.  Kevin Byrne stated we could put his name as primary cardholder.  Jennifer will renew the cards. 

Ø          Jerry Ryan of 27 Hampton Court advised that he has had 4 calls to maintenance go unanswered.  He advised that he had to drive around the Village to find Mike.  Roger Nicholson advised that there had been some confusion in the Office as to who should be receiving calls back but at this time everyone who leaves a message should be receiving calls back.

Ø          George Mayer of 11 Hanover Court advised the Board that Hanover Court is in desperate need of paving as water lays in the street in summer and in winter there is constantly ice.  Mike Hynes read the proposal from Roto-Rooter which covers the safety issues Mr. Mayer spoke about.

Ø          Bob Teeters of 4 Friendship Court advised that the mowers are turning too fast and tearing up the lawns.  Mr. Teeters gave the Board directions to his house and invited them to come take a look.  Dan Cavalli advised he would take a look later that day and address it with Down To Earth.

Ø          Walter Luzler of 4 Medford Court advised he would like to hold a dance at the Clubhouse to raise money for the Clubhouse upgrades.  He would like to play music from the big-band era.  Roger Nicholson advised him it would be put on the agenda for Octobers Board meeting.

Ø          Joseph Queenan of 31 Hanover Court questioned when the drainage problem at the end of Western Reach would be addressed.  Mr. Queenan advised there are underground pipes running under buildings that the current administration doesn’t know about.  Dan Cavalli answered that we are currently receiving proposals from Down To Earth on all drainage problems but he does not know when we will be able to address them all.  Roger Nicholson advised the way we are approaching things is by looking at the whole picture and doing it correctly and economically.

Ø          Elaine O’Neil of 80 Berkshire Court advised she has had a tree tagged for years now, Joyce told her it would be taken down.  Ms. O’Neil stated she has spoken to the Office and no one replied.  She would just like to know if it will be taken down or not.  Mike Hynes advised it is on the list for this year.

Ø          Ed Sherman of 19 Andover Court questioned if the fiber optics would go to a connector on each building.  Dan Cavalli advised it will go to an access point on each court.  Mr. Sherman advised his downspouts were loosened during the paving work and need to be refastened.  Mike Hynes advised new gutters are being put in and diverted. 

Ø          Michael Weber of 29 Andover Court stated that trees are a very serious problem and pose safety issues.  Mr. Weber advised there is a law that governs condominiums with a section that gives homeowners the right to tell the Board of impending safety issues.  The Board then has to act within 48 hours otherwise the owner can take action and deduct it from their association fees.  Roger Nicholson advised we do act upon safety issues and he would look into this law.

Trustee Reports:

Ø          Cathleen Sullivan brought to everyone’s attention that Assemblyman Sam Thompson advised of a problem with homeowners transferring house titles to their children.  It has to be worded carefully otherwise you can lose tax rebates.  The letter from Sam Thompson will be printed in the October Chatterbox.

Ø          Warren Van Nosdall reviewed the proposed 2007 operating budget.  He reminded the residents that there will be a budget meeting on October 12th at 7:30 pm in the Ballroom.  All residents are welcome.

September 28, 2006 Motions:

Ø          A motion to accept the Loori Bus proposal in the amount of $104,122.00 from the Operating fund was made by Peter Sgaramella, seconded by Margaret Mary Bambury.  All Board members present voted in favor.(Attached)

Ø          A motion to accept Down To Earth’s proposal to install new sprinkler heads on 9 islands in the amount of $17,290.00 was tabled by Kevin Byrne, seconded by Peter Sgaramella.  Peter Sgaramella moved to table the proposal, seconded by Warren Van Nosdall.  After some discussion Margaret Mary Bambury moved to call the proposal off the table and move this item into Capital Equity, seconded by Peter Sgaramella.  After more discussion Margaret Mary Bambury made a motion to table this item until the Capital Equity budget is looked at, Cathleen Sullivan seconded. All Board members present with the exception of Roger Nicholson voted in favor.

Ø          A motion to accept a proposal to move the recycling center to the Clubhouse parking lot and build a brick wall around it at a cost of $2100.00 from the Operating fund for the pavers was made by Warren Van Nosdall, seconded by Angela Vullo.  The proposal was approved with 6 votes yes and 2 votes no.

Ø          A motion to accept the boat launch recommendations with changes was made by Margaret Mary Bambury, seconded by Dave Anderson.  All Board members present voted in favor.

Ø          A motion to accept Brown’s Heating & Cooling proposal to re-wire the Clubhouse & Office area thermostats in the amount of $11,600.00 from the Replacement fund in the year 2007 was made by Margaret Mary Bambury, seconded by Dave Anderson.  All Board members present voted in favor.(Attached)

Ø          A motion to accept Roto-Rooters proposal to pave 102 Friendship Court and Hanover Court at a cost of $9000.00  plus tax from the Operating fund was made by Warren Van Nosdall, seconded by Dave Anderson.  All Board members present voted in favor.(Attached) Motion was amended on October 26, 2006 due to a change in contractors from Roto-Rooter to Angelo’s Paving.  Angelo’s Paving proposal was for the same work in the amount of $5564.00.  Warren Van Nosdall moved to amend the motion, Cathleen Sullivan made the motion, seconded by Margaret Mary Bambury.  All Board members present voted in favor.

Ø          A motion to accept Down To Earths proposal to apply the chemical known as Manage to Nutsedge showing in the turf at a cost of $1200.00 per day plus tax for a maximum of 4 days in 2007 out of the operating fund was made by Peter Sgaramella, seconded by Warren Van Nosdall.  All Board members present voted in favor.(Attached)

Ø          A motion to accept the proposed SLV Landscape Guidelines was made by Peter Sgaramella, seconded by Margaret Mary Bambury.  All Board members present voted in favor.(Attached)

Ø          A motion to accept the Flu Vaccine program for the fall 2006 was made by Cathleen Sullivan, seconded by Margaret Mary Bambury.  All Board members present voted in favor.

Ø          A motion to terminate further Newcomers Receptions was made by Angela Vullo, seconded by Peter Sgaramella.  All Board members present voted in favor.

Ø          A motion to accept a proposal in the amount of $21,000.00 to epoxy 10 common hallways in 2006 was tabled by Dave Anderson, seconded by Peter Sgaramella.  All Board members present except Roger Nicholson voted in favor.

Ø          A motion to reactivate the Safety/Security Committee with Walter Lohmann as Chairman and a liaison to be assigned was made by Cathleen Sullivan, seconded by Angela Vullo.  All Board members present voted in favor.

Ø          Warren Van Nosdall made a motion to eliminate the $12,840.00 from the 2007 budget for aerating and seeding, seconded by Kevin Byrne. All Board members present voted no. 

Meeting adjourned 12:15 p.m.

Respectfully submitted,

Jennifer Allen                                                        David Anderson

Community Manager                                            Board Secretary