Shadow Lake Village

Minutes for the Business Meeting

November 16, 2006

Call to order 9:30 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Kevin Byrne

Ø     Roger Nicholson

Ø     Peter Sgaramella

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall(excused)

Ø     Angela Vullo

General Manager & Community Manager:

Ø     Dan Cavalli

Ø     Jennifer Allen

Maintenance Manager:

Ø     Mike Hynes

 

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the October 19, 2006 Workshop and the October 26, 2006 Business Mtg. were made by Margaret Mary Bambury/Cathleen Sullivan and Peter Sgaramella/Kevin Byrne, respectively.  All board members present voted in favor.

Treasurer’s Report:

By Margaret Mary Bambury:

Ø          Warren reviewed the Operating budget for the first 10 months of 2006. (attached)

Administration Report:

By Dan Cavalli:

Ø          Wentworth conducted a 2 hour Customer Service Seminar for all SLV staff on November 8, 2006.

Ø          Cavanaugh missed approximately 35 buildings for termites in the last 2 years.  Cavanaugh is currently working to rectify this error. 

Ø          M&S Waste requested we change garbage pick-up days from Tuesday and Friday to Monday and Thursday.  This change will start January 4, 2007. 

Ø          The new recycling area has been completed.  M&S will pick up recyclables twice a week.  Anna Yurko reported that the new bins are too high for some residents to reach.  Dan Cavalli and Mike Hynes will investigate.

Ø          Montone Construction will begin paving Western Reach on the 20th and 21st.

Ø          Since there is no paving scheduled for 2007, Mike has been asked to have Angelo’s Paving review the courts that were originally scheduled for 2007 to see if we may be able to get a good patch done that would give us some breathing room.

Ø          New tables and chairs for the Clubhouse were delivered on the 6th.

Ø          In recent months we have noticed that residents have been putting bulk items out during the night rather then requesting a pickup.  We have requested that Security inform Maintenance on a daily basis after their morning inspection run of any items left out and maintenance with pick up these items and discard them.   Roger Nicholson posed the question of Maintenance resuming bulk pick ups and charging homeowners for it.

Maintenance Report:

By Mike Hynes:

Ø          Siding and painting are on schedule.

Ø          Work order report 10/16-11/10:  359 work orders entered with 222 completed, 137 open;30 requiring outside contractors.

Ø          Hanover, Friendship and Eastport asphalt repair completed.

Ø          Roof leak repairs are ¾ complete.

Ø          Two River Tree is delayed due to rain.

Ø          Clubhouse blinds were installed with the exception of the Bingo Board blinds.

Ø          Epoxy prep work was delayed due to weather, will be complete the week of the 20th.

Ø          Perimeter repairs to the fence were completed.

Ø          Concrete sidewalk repair is being done in house and is scheduled to start within the next week.

Ø          Village wide gutter cleaning will start 11/27.

Ø          Waterline replacement at 34 Friendship was completed by Roto-Rooter in 1 day.

Committee Reports:

Ø          Al Zaleski of the House Committee questioned if the electric is working in both gazebos.  Mike Hynes advised him it was.  Al commented that the House Committee has been working hard on the recommendations for months and should be given more credit.  All Clubs/Committees will get a letter stating no nails, tape, tacks, etc on Ballroom doors once they are finished.  The House Committee will decorate the Clubhouse for the Holidays on November 29th at 9am.  After the holidays the attic will be cleaned out.

Residents’ Comments/Business:

Ø          Ed Sherman of 19 Andover Court complimented the Board on the relocation of the recycling center.  Mr. Sherman advised the Golf Course is in need of a sanitary facility.

Ø          Joyce Pfeiffer of 30 Dickinson Court wanted to make sure her area wouldn’t be forgotten in the leaf clean up.  Roger Nicholson advised the leaves will get done.  Mike Hynes advised Down To Earth is starting at the back of Western Reach and moving forward.

Ø          Al Zaleski of 20 Falmouth Court questioned whether the roofs were failing early because of shoddy materials or poor workmanship.  Roger Nicholson advised we have 2 major problems; improper attic ventilation causing the shingles to rot prematurely and when second roofs were put on the flashing wasn’t redone.

Ø          Jerry Ryan of 27 Hampton Court advised the recycling bin lids do not stay up.

Ø          Bill Rigney of 25 Concord Court also advised the recycling bin lids are a problem.

Trustee Reports:

Ø          Cathleen Sullivan advised that November 10th the VNA was in to give residents the flu vaccine, 178 residents attended. On November 17th , Meridian Health will be in to do an arthritis program at 1pm.  

Ø          Cathleen advised reported on Operation DVD, which collects new or used CD’S or DVD’S and sends them to troops in Iraq and Afghanistan.  More information is available on the bulletin boards, channel 21 and in the Chatterbox.  George Melick is in charge of this program.

Ø          Cathleen reported she received a call from Assemblyman Thompson advising open enrollment for Medicare Part B is November 15-December 31.  Representatives from his office will be at the Middletown Library sometime in December.  Cathleen will give the office updates for channel 21 as more information becomes available.

Ø          Angela Vullo reported that the Board agreed to let the Architectural Control Committee have copies of Property Modification Requests.

Ø          Kevin Byrne thanked Cathleen Sullivan and the House Committee for their effort with the tables and Clubhouse.  Commended Dan and Mike for all the work that was done in 2006.

Ø          Roger Nicholson reviewed the agenda for the December 19th General Meeting.  Roger advised the Board to submit their reports to him by December 10th for review. 

 

 

November 16, 2006 Motions:

Ø          A motion to accept a proposal from United Federated Systems to install a fire alarm system in the Clubhouse at a cost of $11,064.00 to be taken from the Capital Equity fund and $32 for a monthly monitoring fee plus $1,198.46 for the annual inspection to be taken from the Operating fund was made by Peter Sgaramella, seconded by Angela Vullo.  All Board members present voted in favor.(attached)

Ø          A motion to accept revised Collection for Accounts Receivable procedure as presented was made by Angela Vullo, seconded by Dave Anderson.  All Board members present voted in favor.

 

Meeting adjourned 10:33 a.m.

Respectfully submitted,

Jennifer Allen                                                        David Anderson

Community Manager                                            Board Secretary