Minutes
for the Workshop Meeting
Call
to order
Roll Call:
Trustees:
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Roger Nicholson
Ø
Cathleen Sullivan
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David Anderson
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Margaret Mary Bambury
Ø
Jane Beckett (Excused)
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Kevin Byrne
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Walter Lohmann
Ø
Warren Van Nosdall
Ø
Angela Vullo
Resident Attendance:
FINAL COPY WILL INCLUDE
ATTENDANCE
Review of Minutes:
A review of the minutes for the December 8, 2005
Workshop Meeting, the December 15, 2005 Business Meeting and the Annual Budget
Meeting was completed. They will be
prepared for acceptance at the
Treasurer’s Report:
By Warren Van Nosdall:
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Warren Van Nosdall presented the preliminary results for 2005. These
are the numbers the books were closed with at the end of the year (see
attached).
Action Items Update:
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Cathleen Sullivan reported on the
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Kevin Byrne stated that the Stream Encroachment permit needed for the 7
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Cathleen Sullivan is seeking alternatives for Security Gate
transponders. To date she has received one proposal. Dan Cavalli is making
contacts with other communities to see what systems they are using.
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Roger Nicholson reported on the management transition. He commended
Jennifer Allen for the admirable job she has done for
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Roger Nicholson requested that the Assessment Formula issue be removed
from the Action Items list.
Unfinished Business:
ü
Walter Lohmann and Kevin Byrne discussed the issue of charges for the
installation of skylights and solar tubes. They received documented figures
from Worthmore and will be making a motion to charge residents the following
one time fees at the time of installation:
4x4 skylight $450.00
2x4 skylight $250.00
Solar tube $75.00 per tube
These fees will cover the extra costs of
flashing when new roofs are installed.
ü
Walter Lohmann asked the Board to thoroughly review the new ACC
Guidelines and compare them to the previous ones. There are a few issues which are “open” and
under discussion (such as numbering for garages, etc.) and the issue of
flooring as it pertains to second floor units will be discussed at an open
session.
ü
David Anderson discussed the Geese Control issue. The Federal
Department of Agriculture will addle the eggs in April and capture the birds in
June and July at a cost of $4410.00. This funding will be needed for the year
2006. He has asked the three (3) golfing groups to consider making donations
but as they do not meet until April or May, will not be able to secure a
commitment from them until that time when all members are present.
ü
Kevin Byrne provided an update on the Clubhouse compressors from
Brown’s Heating and Cooling. The wrong compressors which had been installed
have been changed and the correct ones are now in place. Brown’s paid for the additional transformers
and will be returning in April to address the initial start-up. Kevin will
check on the piping that is currently in place, and Kate will send them a
thank-you note on behalf of the Board of Trustees.
ü
Kevin Byrne discussed the paving and curbing work being done on the
property. This work is almost complete on three (3) courts and there is one (1)
court which still needs to be done. The contractor will be returning in March
or April to finish the work which should be completed in May. The 2005 and 2006
contracts will be combined and four (4) more courts will be added to the
contract.
ü
Roger Nicholson and Kevin Byrne will work together on articles for The
Chatterbox listing all of the projects for 2006 and the courts affected as well
as making sure that all residents are alerted in a timely fashion. They further discussed the questionnaire that
had been sent to the ten (10) residents who were affected by the
ü
Walter Lohmann discussed the revisions being made to the By-Laws. The
Board discussed the revisions on January 12, 2006. He would like the Board to
vote on the final revisions on February 23, 2006. They will be a discussed at
the Workshop meeting on
ü
Roger Nicholson discussed the issue of dryer vents. Some units do not
vent to the outside and there is concern as to whether these are within the
township code. Roger will discuss these
issues with the Associations’ attorney Martin Barger.
ü
Angela Vullo advised the Board of her continuing discussions with
Verizon concerning the possible erection of a tower on SLV property. This is a
long and drawn out process and the Board must approve every step of the
process. The tower will be approximately 150 feet tall at a location to be
determined. This option is being sought as most residents of the Village do not
have cell phone access. Verizon will be paying SLV for the use of the land.
They will also be paying SLV a percentage of income from other cell phone
companies who rent space from them on the tower for their antennas. This
process, as approved step-by-step by the Board, may take 9-12 months. It must
be noted that the Board has only agreed to study this proposal.
ü
Cathleen Sullivan discussed the garage inspections performed by the
Safety and Security Committee last calendar year. Ninety percent (90%) of those inspected were
in compliance but there are still some which need to be inspected and for a
variety of reasons. She will coordinate this effort with Walter Lohmann keeping
Dan Cavalli and Kate Barrett informed of their efforts so residents still in
need of inspections may be notified and scheduled by the office. Cathleen will also be in charge of creating a
permanent Garage Inspection Committee who will be responsible for inspecting
all garages every five (5) years.
New Business:
Þ Walter Lohmann advised the
Board that a resident had suggested that the Board negotiate with directors of
commercials to rent parts of the property as a fund raising tactic. After some discussion it was decided that
this suggestion would not be pursued.
Þ Roger Nicholson discussed
the 2006 Goals for the Board of Trustees.
The Board must build an infrastructure to implement their vision. They
will institute the implementing of project management and scheduling for major
projects as well as preparing a schedule for major maintenance and administration
activities.
Þ The Implementation Plan is
outlined as follows:
1) Implement project manager
plan for construction projects (Dan Cavalli, Worthmore, Roger Nicholson &
Buz Byrne)
2) Prepare 2006 maintenance
schedule (Dan Cavalli, Maintenance, Buz Byrne)
3) Prepare 2006 Administration
schedule (David Anderson, Kate Barrett)
4) Review and revise as
necessary:
§
BOT Liaison Roles (Cathleen Sullivan, Buz Byrne, Angela Vullo)
§
By-Laws (Walter Lohmann, Margaret Mary Bambury)
§
Rules and Regulations (David Anderson, Cathleen Sullivan)
§
Violations Committee (Cathleen Sullivan)
§
Architectural Control Guidelines (Walter Lohmann)
§
Clubs (Angela Vullo)
§
Develop Board of Trustees communication plan (Jane Beckett)
Trustees Reports:
· Angela Vullo reported that
Deep Cut Park will be taking the greenhouse on February 7, 2006.
· David Anderson reported that
Walt and Dot Erosh will continue as chairpersons for the Elections
Committee. Election Day is June 8, 2006
and 318 residents need to vote in the affirmative for the By-Laws to be changed.
Meeting adjourned
Respectfully submitted,
Kate Barrett David
Anderson
Community Manager Board Secretary