Minutes
for the Workshop Meeting
Call
to order
Roll Call:
Trustees:
Ø
Roger Nicholson
Ø
Cathleen Sullivan
Ø
David Anderson(Excused)
Ø
Margaret Mary Bambury
Ø
Jane Beckett (Excused)
Ø
Kevin Byrne
Ø
Walter Lohmann
Ø
Warren Van Nosdall
Ø
Angela Vullo
Review of Minutes:
A review of the minutes for the February Workshop
Meeting and the Business Meeting was completed.
They will be prepared for acceptance at the
Treasurer’s Report:
By Warren Van Nosdall:
Ø
Warren Van Nosdall discussed the Operations Fund balances for February
2006 (see attached).
Action Items Update:
·
The Clubhouse renovations are on hold until
the Board reviews the Capital Equity Fee allocations.
·
7
·
The management transition is complete so this
item will be deleted from the list.
·
The Wentworth contract has been signed so
this item will be deleted from the list.
·
Security Gate Access: the contract with
TRITECH Associates, Inc. for the new system has been signed and the equipment
has been ordered. Security will be responsible for attaching the new bar codes
to all resident’s vehicles. The goal is
for all registered cars to have a bar code.
Unfinished Business:
o Legal Issue Update: Roger
Nicholson:
ü
The issue with the illegal air conditioner is still being addressed by
the Association’s attorney. We are still preparing for non-binding arbitration.
ü
ü
According to the Association’s attorney, the Capital Equity Fee monies
can be used.
ü
o Roofing Update: Kevin Byrne:
We have been replacing roofs (approximately 14) on an emergency basis due to
leaks. We expect to encounter emergency
roofing needs over the next five (5) years as many of the roofs are two shingle
roofs which pose a problem. In the future if we do not need to replace a whole
roof we will be completing partial repairs. These partial repairs are
professionally done, and will suffice for the 5-6 years until they are due for
a full replacement. Roof replacements are being carefully tracked and recorded.
o Paving/Sidewalk Update:
Kevin Byrne: We will be finishing the 2005 Paving/Sidewalk Plan and starting
the 2006 Paving/Sidewalk Plan (4 courts will be paved and Lexington Court will
receive 5200 square feet of concrete, Manchester Court will receive 3034 square
feet of concrete& Attleboro Court will receive 1100 square feet of
concrete)). The paving projects should start in April and the sidewalks in
mid-April to mid-May (weather permitting).
o Replacement Plan: Warren Van
Nosdall: There are no current changes in spending. We are fully funded. The
plans for roofing and siding have not changed.
o Functions of Liaisons:
Angela Vullo: (see attached). Also, it is being suggested that 2 Trustees meet
with new residents to review the Rules and Regulations of the Village and the
By-Laws then have them sign an acknowledgement of receipt and understanding.
o
o General Information: Dan Cavalli:
Þ
Down to Earth has started their spring clean-up one week early. They
are restructuring what they will do on the property.
Þ
We have received two bids on the tennis court repairs that are needed.
We are awaiting a third bid.
Þ
The Maintenance Yard is being cleaned.
New Business:
Ø
Angela Vullo reported that
Trustees Reports:
§ Cathleen Sullivan: The first
of the Medicare Part D Counseling Seminars, sponsored by Assemblyman Thompson’s
office was held on Monday March 13, 2006. It was well received by the residents
as they found it to be extremely helpful. The next dates scheduled will be in
April and May if enough interested participants sign up for this assistance.
§ Cathleen Sullivan reported that
the Meridian Health/Whole Foods Cooking Demonstration scheduled for
Meeting adjourned
Respectfully submitted,
Kate Barrett David
Anderson
Administration Manager Board
Secretary