Shadow Lake Village

Minutes for the Workshop Meeting

April 20, 2006

Call to order 9:00 am

Roll Call:

 

Trustees:

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Kevin Byrne

Ø     Walter Lohmann

Ø     Roger Nicholson

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

 

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

A review of the minutes for the March Workshop and Business Meeting was completed.  They will be prepared for acceptance at the April 27th Business Meeting.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Warren discussed the Operations fund balances for March 2006 (see attached).

Action Items Update:

Ø          Added House numbering

Ø          Added Liaison duties

Correspondence:

Ø          A resident from 12 Rutland Court wrote a letter voicing her concerns about mulch around the trees.  Mike Hynes will look into it.

Ø          SLV Woman’s Club donated $100 to be used for new card tables.

Ø          Lakers donated $500 towards goose control.

Ø          SLV Golf Committee donated $500 towards goose control.

Unfinished Business:

Ø          Walter Lohmann discussed some of his issues with the Verizon Cell Tower.  Discussion between the Trustees ensued. (See attached)

Ø          Walter Lohmann and Bruce Fowler reviewed the changes to the Architectural Control Guidelines.  After discussion about proposed changes, the issue was tabled until certain issues are clarified.

Ø          Cathleen Sullivan tabled the Violations Procedure update.

Ø          Cathleen Sullivan gave an update on the bar code process.  Dates will be posted on channel 21 and resident alerts will be sent out to notify what dates the bar codes will be applied.

New Business:

Ø          Kevin Byrne reviewed a proposal from Worthmore for pavement driveway restoration on Concord Court.  Worthmore advised payment could be deferred until 2007. 

Trustee/Managers Report:

Ø          Dan Cavalli reviewed the garbage removal bid from M&S Waste Services. M&S proposes individual pick up on Tuesdays & Fridays.  They will also pick up SLV recycling.  This would allow SLV Maintenance to be freed up to do work orders on garbage days.  A motion will be made at the April 27th Business Meeting to accept this proposal.

Ø          Dan Cavalli reviewed the 2007-2009 proposed snow removal contract from Down to Earth.  Down to Earth would do all snow removal within the Village.  A motion will be made at the April 27th Business Meeting to accept this proposal.

Ø          Dan Cavalli reviewed the 2006-2010 proposed Landscape contract from Down to Earth.  The proposal combines the current front entrance contract and Landscape contract.  The proposal is by task rather than by hour, which we currently use.  A motion will be made at the April 27th Business Meeting to accept this proposal.

Ø          Roger Nicholson reviewed the landscape program (attached).

Ø          Mike Hynes advised that he and Down to Earth have been walking the Village court by court identifying problem areas.

Ø          Dan Cavalli advised that Comcast is working throughout the Village repairing the “pods”.

Ø          Dan Cavalli advised that the front loader was repaired, which put us over budget in the vehicle repair line item.  A motion to move $3000 from topsoil into vehicle repair will be made at the April 27th Business Meeting.

Ø          Dave Anderson advised that addling of goose eggs has started.

Ø          Dave Anderson asked if during the months of May through September, the Lakers could tee off at 7:30 am instead of 8:00 am.  A motion will be made at the April 27th Business Meeting.

Ø          Margaret Mary Bambury advised that the money moved into escrow because of the pending judgment on collection of Capital Equity Fees has been moved back into the Capital Equity account.

Ø          Angela Vullo advised that the Newcomers Reception being held April 27th had a response of 11 out of 40 invited.  The possibility of holding it once a year should be explored.

Ø          Angela Vullo advised that the Volunteer Reception will be held June 3rd from 2 pm until 4 pm.

Ø          Angela Vullo advised that the SLV AUX to RMC will be disbanding; their last function will be May 17th at Shadowbrook.

Ø          Angela Vullo advised that the Socializers will be doing their show “Legends” on June 14th & 15th.

Ø          Cathleen Sullivan advised that there are 3 sites in the area to help with Medicare part D.  Posters advising of the location are posted on the bulletin boards throughout the Clubhouse.

Ø          Roger Nicholson advised that nominations for Trustee candidates are due by April 21st.

Ø          Cathleen Sullivan advised that the key systems for the attic and Ballroom kitchen will be changed shortly, the House Committee is in charge of the change.

Meeting adjourned 12 PM by Roger Nicholson, seconded by Angela Vullo.

Respectfully submitted,

Jennifer Allen                                                        David Anderson

Community Manager                                            Board Secretary