Shadow Lake Village

Minutes for the Workshop Meeting

August 17, 2006

Call to order 9:00 am

Roll Call:

Trustees:

Ø David Anderson

Ø Margaret Mary Bambury

Ø Frances Bubenheimer (Excused)

Ø Kevin Byrne

Ø Roger Nicholson

Ø Peter Sgaramella

Ø Cathleen Sullivan

Ø Warren Van Nosdall

Ø Angela Vullo (Excused)

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

A review of the minutes for the July 20, 2006 Workshop Meeting, and the July 27, 2006 Business Meeting was completed. They will be prepared for acceptance at the August 24, 2006 meeting.

Treasurers Report:

Ø Warren Van Nosdall reviewed the Operations fund for the first seven months of 2006 (attached).

Action Items Update:

Ø There were no updates at this time.

Correspondence:

Ø Walt Bostian, Vice-President of Down to Earth Landscaping reviewed the operations at SLV. After his review Walt was available to speak with residents about their concerns. Walt will be attending the August 24^th meeting for resident’s questions/concerns.

Ø Roger Nicholson reviewed various correspondences from residents. The Board agreed that unsigned/anonymous correspondence be thrown away.

Ø Roger Nicholson reported on his discussion with the Mayor of Middletown concerning Western Reach being fully paved, this does not include parking spaces.

Unfinished Business:

Ø The Board reviewed the proposed Architectural Control Committee guidelines. Following the discussed changes the Board will vote to accept the proposed guidelines at the August 24^th meeting.

Ø Resident Door Colors: After discussion the Board accepted the recommendations by the A.C.C. It was recommended a new sentence be added covering new pre-painted doors, stating that the colors of commercially pre-painted doors are subject to the approval of the General Manager. It was agreed that the contract painter will paint all front doors with owner’s permission.

Ø Business Operations Committee: Margaret Mary Bambury covered the assessment flow/invoice flow process currently in use at SLV.

Ø Comcast/Verizon Update: Verizon is waiting for a start date. Dan Cavalli is scheduled to meet with Comcast the week of August 21^st.

Ø Capital Projects Committee: Margaret Mary Bambury reported $175,000.00 worth of bonds was sold to cover current Replacement costs. The committee is planning to postpone certain projects that were scheduled for 2007.

Ø Contracts Update: Dan Cavalli has received bids from SCAT and Olympic, and is awaiting a bid from Loori Bus. Dan will visit SCAT and review their bus fleet. Dan will review the Worthmore Maintenance/Custodian contract with Chris Tensen the week of August 28^th. The American Pool contract is to be discussed.

New Business:

Ø Cathleen Sullivan advised she is awaiting a list of new residents so garage inspections on those units missed last year can be done this year. Walter Lohmann will oversee the inspections.

Ø Mike Hynes is meeting with electrical contractors and collecting proposals for lights in areas where lighting is poor.

Ø The Board reviewed the proposed Safety/Security reactivation.

Ø Mike Hynes reported on a quarterly maintenance program for checking and maintaining the irrigation pump.

Ø The Board reviewed the work order procedure. It was proposed that if a work order is going to take more than 30 days, the owner should be notified.

Trustee Reports/Managers Report:

Ø Margaret Mary Bambury requested the Board review the delinquency procedure. Roger appointed a committee to review this procedure.

Ø Kevin Byrne mentioned the CAI conference on November 4, 2006. Each Board member is to notify Jenn by 9/15 whether they will be attending or not.

Ø Dan Cavalli reported on the proposed M&S bins for recycling. Dan also reported on the new signage in the recycling center.

Meeting adjourned 12:35 p.m.

Respectfully submitted,

Jennifer Allen David Anderson

Community Manager Board Secretary