Shadow Lake Village

Minutes for the Workshop Meeting

September 21, 2006

Call to order 9:00 am

Roll Call:

Trustees:

Ø David Anderson

Ø Margaret Mary Bambury

Ø Frances Bubenheimer (Excused)

Ø Kevin Byrne

Ø Roger Nicholson

Ø Peter Sgaramella (Excused)

Ø Cathleen Sullivan

Ø Warren Van Nosdall

Ø Angela Vullo

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

A review of the minutes for the August 17, 2006 Workshop Meeting, and the August 24, 2006 Business Meeting was completed. They will be prepared for acceptance at the September 28, 2006 meeting.

Treasurers Report:

Ø Warren Van Nosdall reviewed the Operations fund for the first 8 months of 2006 (attached).

Ø Warren Van Nosdall reviewed the proposed 2007 Budget.

Action Items Update:

Ø There were no action items added or deleted.

Ø Angela Vullo reviewed the revised Realtor Packet which includes a section for prospective residents which includes a shortened version of SLV’s rules and regulations.

Correspondence:

Ø Roger Nicholson reviewed various correspondences from residents.

Ø Roger read correspondence from Attorney Martin Barger in reference to Middletown providing all required municipal contributions at this time.

Ø Roger read a letter of resignation from the Board from Frances Bubenheimer.

Unfinished Business:

Ø Dan Cavalli reviewed proposals from 3 companies in reference to the bus contract. A motion to accept Loori Bus Company’s proposal including commuter runs will be made at the September 28^th meeting.

Ø Dan Cavalli advised that Comcast is willing to reduce the monthly fee to $10 if we rewrite the contract now for 3 years. Dan will keep negotiating with Comcast to see if they will agree to a lower rate.

Ø The Board discussed combining the night cleaning duties into the current daytime custodial contract. The consensus was to stay with the current custodial contract.

Ø Mike Hynes reviewed Down To Earth’s proposal to install new sprinklers on 9 islands at a cost of $17,290.00. A motion to accept this proposal will be made at the September 28^th meeting.

New Business:

Ø Boat launch recommendations were reviewed and changes were suggested. A motion to accept the recommendations with changes will be made at the September 28^th meeting.

Ø SLV Landscape Guidelines were reviewed. A motion will be made to accept the guidelines will be made at the September 28^th meeting.

Ø Dan Cavalli reviewed a proposal from Brown’s Heating & Cooling to re-wire the Clubhouse and Office area thermostats in 2007 at a cost of $11,600.00. A motion to accept the proposal will be made at the September 28^th meeting.

Ø Mike Hynes reviewed proposals from Roto-Rooter to pave 280 square feet at 102 Friendship Court and 1,050 square feet on Hanover Court for a combined total of $9000.00. A motion to accept these proposals will be made at the September 28^th meeting.

Ø Mike Hynes reviewed a proposal from Down To Earth to apply the chemical known as Manage to all Nutsedge showing in the turf in 2007 at a cost of $1,200.00 per day plus tax.

Ø Dan Cavalli reviewed a proposed plan to move the recycling center into the Clubhouse parking lot. The plan included removing the current bins, building a block wall and putting large plastic containers in for residents to dispose of their recyclables. The color of the wall will be chestnut. The cost for this proposed move would be $2100.00. A motion to accept this proposal will be made at the September 28th meeting.

Trustee Reports/Managers Report:

Ø Mike Hynes gave the maintenance report (attached).

Ø Angela Vullo advised that she will make a motion at the September 28 meeting to eliminate further Newcomers Receptions due to low attendance and lack of interest.

Meeting adjourned 1:18 p.m.

Respectfully submitted,

Jennifer Allen David Anderson

Community Manager Board Secretary