Minutes
for the Workshop Meeting
Call
to order
Roll
Call:
Trustees:
Ø
David Anderson
Ø
Margaret Mary Bambury
Ø
Kevin Byrne
Ø
Roger Nicholson
Ø
Peter Sgaramella
Ø
Cathleen Sullivan
Ø
Warren Van Nosdall
Ø
Angela Vullo
Resident Attendance:
FINAL
COPY WILL INCLUDE ATTENDANCE
Review
of Minutes:
A review of the minutes for the September 21, 2006 Workshop
Meeting, and the
Treasurers Report:
Ø
Warren
Van Nosdall reviewed the Operations fund for the first 9 months of 2006.(attached)
Ø
Warren
Van Nosdall reviewed the revised proposed budget for 2007.
Action Items Update:
Ø
Angela
Vullo discussed the proposed letter to be mailed to Real Estate Agencies and
the proposed packets to be given to prospective owners and real estate agents
as they enter the Village. A motion to
accept the packet and the letter will be made at the
Correspondence:
Ø
Roger
Nicholson reviewed various correspondences from residents and the Safety &
Security Committee.
Unfinished Business:
Ø
The
Board reviewed Down To Earth’s sprinkler proposal to install new sprinklers on
9 islands throughout the Village at a cost of $17,290.00 plus tax and will be
taken from the Capital Equity fund. A
motion to ratify a phone vote taken by Margaret Mary Bambury will be made at
the October 26 Business meeting.
Ø
The
Board reviewed a proposal from Budget Maintenance Concrete Services, Inc. to
epoxy 10 common hallways at a cost of $21,550.00 plus tax and will be taken
from the Operations fund. A motion to
ratify a phone vote taken by Margaret Mary Bambury will be made at the October
26 Business meeting.
Ø
The
Board reviewed a proposal from Down To Earth to aerate and seed up to 12 acres
of turf at a cost of $4,500.00 plus tax and will be taken from the Operations
fund. A motion to accept this proposal
will be made at the October 26 Business meeting.
Ø
The
Board reviewed a proposal from Down To Earth to construct a dry well at 11
Western Reach at a cost of $1200.00 plus tax and will be taken from the
Operations fund.
Ø
The Board reviewed and discussed proposals from 3
companies to install fire alarm system in the Clubhouse. After some discussion on a wired system
versus a wireless system the issue was tabled until Dan checks with our
insurance company and receives references from each company.
Ø
The Board reviewed proposals to replace fence throughout
the Village. A motion to accept the
proposal from Frontier Fence in the amount of $1735.00 plus tax to be taken
from the Operations fund will be made at the October 26 Business meeting.
New Business:
Ø
Margaret
Mary Bambury advised she would like to see a Reserve Study done on the roofs as
the original Reserve Study done by Falcon did not include them and roofs are
not living up to their expected life.
Dan will look into some options and prices and bring his proposal back
to the Board.
Trustee Reports/Managers Report:
Ø
Dan Cavalli gave his management report which included
the following:
*Met with Verizon on Tuesday and are reviewing
their price list for services on cable/phone.
*Meeting with Comcast is scheduled for Friday
10/20 to clear up any questions on their proposal
*The 7
*Paving repairs on Friendship and
*Verizon will begin the fiber optic
installation on Western Reach then
*The township has advised they will begin prep
work for the paving of Western Reach.
*Seeding and
aeration is in full swing starting on Western Reach and moving forward. There are other trouble areas identified that
are also part of the program.
*Worthmore
suggested we forego using seasonal help this year, by doing this we will remove
800 hours we owe them thus saving $25,000.
*JCP&L advised
they are working to fix the lighting problems on the entrance.
*The Board needs to
discuss whether or not we are to give out seed and topsoil going forward as we
are now in an aeration and seed program.
After some discussion the Board decided the office will put the work
order in and Mike/DTE will determine if it is worth seeding that area.
*The township
advised we should have our check for approximately $15,000.00 for snow
reimbursement by December or sooner.
Mike
Hynes gave his management report which included the following:
*Siding
and painting are on schedule
*The
clean up of 2005 & 2006 work orders is still in progress.
*The
newspaper and recycling center retaining wall started today.
*DTE
walk through is ongoing. Sprinkler
replacement on the islands will begin shortly.
*Concrete
repairs throughout the Village in 2 to 3 weeks.
*Material
costs are in on the Clubhouse project
*Worthmore
implemented an employee of the month program in April that includes 5
sites. 4 SLV employees have been awarded
so far. They include; Ed Sanchez, Raul Palma, Vic Morales and John Piovesan.
*New road signs
will be put up soon.
*Mike will be
getting prices to rewind the old irrigation system motor so we have a spare in
case of an emergency.
Ø
Dave Anderson advised the application for goose
control for 2007 has been mailed.
Ø
Roger Nicholson commended the Maintenance Department
on a job well done with the work orders.
There was a communication error in the work order system which has been
resolved due to a meeting between Mike, Dan, Jenn, Rob and Lindsay.
Meeting adjourned
Respectfully submitted,
Jennifer
Allen David
Anderson
Community Manager Board
Secretary